BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
Monday, June 19th, 2017
President Jacobs called the meeting to order at 6:02 PM and the Secretary led the group in the flag salute. All Directors (Jacobs, Schendel, Stapp, and Hayhurst) were present. There was one guest attending, the soon-to-be Director, Gene Low. Mr. Low repeated the “oath of office,” and was sworn in by the Secretary as the newest member of the Board of Directors, as appointed in lieu of election by the County Board of Supervisors. Director Low then took his seat at the table up front alongside the other Directors and was congratulated and welcomed to the Board.
The consent items were reviewed. Director Stapp motioned to accept the minutes of the May 22nd, 2017 meeting, along with the financial reports for May of 2017, as presented. Director Hayhurst seconded the motion. The motion was approved 4-0, with Director Low abstaining from the vote. Director Hayhurst will review and add her signature to the newest reconciliation forms prepared by the accountant.
The correspondence file was offered for review. President Jacobs shared the letter and forms from CSDA regarding its election of new officers. The Board opted not to cast a vote.
Barstow Heights Park was addressed. The safety check list from the City was reviewed. There were no new safety, or maintenance issues listed. President Jacobs reported that the ground squirrels are under control.
The Secretary had no new information from Unique Landscaping regarding the pepper tree planting job. The trees had been “on order” for a few weeks and they were still waiting for them to arrive before the job could be scheduled and completed. The Secretary also reported that bid sheets for bid 02-17 (new street lamps) had been mailed out to 14 contractors/potential bidders. All bids are due by noon on Tuesday, 7/18, so the Board will be able to review them at the July 24th regular meeting. Director Hayhurst reported her concern about the growing number of weeds outside and around the office building. The Secretary was directed to hire someone to clean up the weeds to address that problem immediately. Director Stapp then reported his recent discovery that a basketball net at Barstow Heights Park was worn out and in shreds. He volunteered to replace it later during the week, and might also buy a few spare nets, to be ready for the next time one needs replacing.
Venner Park was addressed. The safety check list from the City was reviewed. There were no new safety, or maintenance issues reported, but the list did state that the broken concrete and roots that were reported last month had been demolished and removed, and that 160 square feet of concrete had been re-poured to replace the effected sidewalk. The City is also working with Unique Landcaping to replace some plants and a tree.
Director Stapp had nothing new to report regarding the shade covers since the project will have to wait until the completed plot plan of Venner Park is received. The Secretary was asked if she had any updates from the engineering company. She reported that she hadn’t heard anything from them yet, but had just received a bill (believed to be just a partial bill for the surveying already done). The need for new trash cans, especially at Venner Park, was discussed next. President Jacobs shared the maps/diagrams he had drawn up of both parks so the Board could determine the exact number and locations where they wanted the new trash cans to go. They agreed that each canopy at Venner Park needs at least three new trash cans, and that the three already existing concrete trash cans there should also be removed and replaced. According to the Board’s estimate, the job might include as many as 22 new trash cans total that would need to be purchased and installed at both parks.
The office building and compound were addressed next. There was no new progress on the kitchen renovations as re-estimates are still in the works. Further review of the list of long range plans was postponed again.
The General Manager reported that the accountant had been at the office again that prior week and that all of the financials were once again up to date. Director Hayhurst asked a few questions regarding some numbers in the reconciliation file that she now reviews and signs off on every month, and they discussed that briefly.
President Jacobs asked if there were any Directors’ reports. Director Hayhurst suggested that “water conservation,” be added as an agenda item (perhaps for the September meeting), so the Board can discuss any turf/drought concerns or ideas that might be considered to ensure that the District continues doing all it can to help conserve water.
President Jacobs asked the Secretary if there were any additional bills to be presented. She indicated that there were two that had just arrived; a bill from the City of Barstow for $1,400.00 (concrete at Venner Park), and another bill from State Compensation Insurance Fund for $1,215.89 (final 2016 premium). Director Low motioned to pay all of the bills, as presented. Director Schendel seconded the motion. The motion carried unanimously.
There was no new business to address, but a closed executive session was requested to address personnel and the Secretary left the meeting at 6:46 PM.
The Secretary returned at 6:57 PM to discuss her annual employee evaluation with the Board. The meeting then reconvened at 7:01 PM. President Jacobs motioned to increase the General Manager/Secretary’s pay by fifty cents an hour starting July 1st, 2017. Director Hayhurst seconded the motion. The motion carried unanimously.
The next regular meeting was scheduled for Monday, July 24th at 6:00 PM.
The meeting adjourned at 7:05 PM.