Thursday, August 22, 2019

Agenda for August 27, 2019 Meeting


      Regular Meeting Agenda

Tuesday, August 27, 2019 - 6:00 p.m.

Meeting Facilitator: President Rob Stapp            Directors: Daryl Schendel, Gene Low, Jim Stradling

1.  Call to order and Flag Salute

2.  Roll call/Acknowledgment of guests/public comments/questions
3.  Approval/Consent Items
Minutes of July 29, 2019
Financial/reconciliation reports
Bills/issued checks
4.  Correspondence
5.  Parks 
        a.  Park Maintenance Agreement w/City discussion
        b.  Barstow Heights/Venner – delivery date about 9/6
6.  Office Building and Area
a.  Sign, window grates and building.
b.  Office upgrades                                                    
7.  BHCSD Safety Review Report
8.  General Manager’s Report
9.  Directors’ Report
10.  Roundtable
11.  Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1
        Adjournment -- Next Meeting Date:  September 23, 2019 at 6:00 p.m. 

Tuesday, August 20, 2019

Cajon Pass News

A note from Supervisor Lovingood:
Interstate 15 bypass proposal -----
Every day, more than 200,000 vehicles travel Interstate 15 in the Cajon Pass. Freeway lanes are shut down for one reason or another an average of eight times a month. In June, I put out an opinion piece headlined, “It’s time to build an I-15 bypass route.” Now, I’m happy to report that at its meeting, today, Aug. 16, the Victor Valley Subarea of the San Bernardino County Transportation Authority discussed a possible Cajon Pass bypass project. This is a small but important step in the right direction. Caltrans will analyze alternative bypass options. This is an idea I believe has a lot of merit, and I’ll keep you posted as we move forward.
Supervisor Robert Lovingood
SupervisorLovingood@sbcounty.gov
San Bernardino Office: 385 N. Arrowhead Avenue, 5th Floor,
San Bernardino, CA 92415-0110 909.387.4830
District Office: 12474 Cottonwood Avenue, Suite A
Victorville, CA 92395 760.995.8100

Wednesday, August 14, 2019

Let Your Voice Be Heard!

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Take this survey to help improve the High Desert communities.

Tuesday, July 30, 2019

Minutes of 7/1/19 approved on 7/29/19


REGULAR MEETING MINUTES
(for June) Monday, July 1, 2019
6:00 p.m.


1.  Meeting called to order at 6:08 by President Stapp.  Pledge of Allegiance led by Rob Stapp.
2.  Directors present: Gene Low and Jim Stradling. Not present; Daryl Schendel. Guest present; DeJong Smalls.
3.  Approval/consent items:
Minutes of 5/20/19, financial reports and bills/issued checks.  Motion by Director Low to approve with a second by Director Stradling.  No opposition, items approved
4.  Correspondence is reviewed by President Stapp. No major issues to discuss.
5.  Parks:  No safety check lists provided by City of Barstow.  Carol received no response from Terri Peralta or Randy Crank.  She will follow up.
            b. & c.  Barstow Heights – bid from Play Power to repair/replace items to bring playground equipment up to standards is discussed by Board. Motion by Director Low to accept bid with a second by Director Stradling.  No opposition, motion approved. Carol will notify company.
                        Destroyed shade canopy is still pending.  Carol will follow up with Custom Shade Canopies regarding next step and time frame for replacement.
                        No contact from City regarding replacement of trees.
                        President Stapp will replace basketball nets at Venner Park. 
Director Low reports solar light in parking lot has been coming on and he will bring remote to Carol to keep at the office.
            a.  Park Maintenance agreement discussed by Board.  Renewal is Spring of 2020 for ratification of all parties.  President Stapp indicates he would like to have District’s proposal done by fall of 2019.  Carol will scan and email current agreement and email to all Board members, which will be reviewed at the next meeting.
6.  Office building and area: 
            a. Roof replacement – Board agrees that if Sanchez Roofing does not complete new roof by the end of July, a new contractor will be contacted.  Several dates of completion have come and passed, and roof needs done.
            b. Sign replacement revised bid of $750 (plus wood) is presented.  Motion by Director Low to approve with a second by Director Stradling, no opposition, motion is approved for new sign at a cost of not to exceed $850.  Carol will notify Kathy Fiero.  Window grates are addressed, and Al Fiero had revised his position on completion.  Director Low will contact his neighbor, Troy Burnett for a bid, anything under $400 can proceed without Board approval.
7.  Resolution 2019-2, Budget Resolution is called to a vote by Carol.  Affirmative votes by all Board Members present.  Resolution is adopted and signed by President Stapp (copy of which will become a permanent part of these minutes). (see office for copy)
8.  Resolution 2019-1, Adopting Board Vacancy Exception is presented.  Motion to call for a vote is made by Director Stradling with a second by Director Low.  Motion is approved with no opposition.  Vote cast by all Board Members present.  Resolution is adopted by unanimous vote, signed by President Stapp (copy of which will become a permanent part of these minutes).  (see office for copy)
9.  General manager’s report given by Carol. Summarized as follows: New blinds ordered for office windows.  New speakers purchased for computer and second monitor hooked up for convenience of work/meetings. CSDA Leadership Conference summary provided to Board.  Post office box renewal was June 30th, Rob and Carol will meet up to update box information.  Mark Rowan of Merrell Engineering was contacted regarding Beryl St. improvements. Carol will be signing up for a Records Retention seminar through CSDA set for July 30th.  Outside office landscape is being watered three times a week.  Carol reminds Board to cash their monthly checks.  Carol will be organizing procedures manuals for updates as time permits as well as clearing out unnecessary things.  Thursday holiday Carol will not be working.
10.  Directors’ reports.  None given by Director Low or Director Stradling.  President Stapp asks for clarification of Board officers and asks about time change for meeting.  After discussion, time will remain 6:00 p.m.  Previous project of sidewalk, curb and gutter on Beryl St. side of park is being revived.        
11.  Roundtable discussion, none at this meeting.
12.  Executive Session pursuant to GC 54956.9(A) is not required, however, session pursuant to GC 54957.1 is held.  Carol and guest are excused, and session is begun at 7:24 with conclusion at 7:31. Open meeting reconvenes and review of General Manager’s performance results in pay raise.  Carol thanks Board for their positive comments.

Adjournment at 7:33 p.m.
Next Regular Meeting:  Monday, July 29, 2019 at 6:00 p.m.
Submitted by
Carol Mauk,
General Manager/Secretary/Clerk

Thursday, July 25, 2019

Agenda for July 29, 2019 Meeting


      Regular Meeting Agenda

Monday, July 29, 2019 - 6:00 p.m.

Meeting Facilitator: President Rob Stapp            Directors: Daryl Schendel, Gene Low, Jim Stradling

1.  Call to order and Flag Salute
2.  Roll call/Acknowledgment of guests/public comments/questions
3.  Approval/Consent Items
Minutes of July 1, 2019
Financial/reconciliation reports
Bills/issued checks
4.  Correspondence
5.  Parks 
          a.  Park Maintenance Agreement w/City discussion
                   i. Changes at City
          b.  Barstow Heights/Venner – Dynacon delivery options
6.  Office Building and Area
a.  Sign and window grates
b.  Office upgrades
7.  General Manager’s Report
8.  Directors’ Report
9.  Roundtable
10.  Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1
          Adjournment -- Next Meeting Date:  August 26, 2019 at 6:00 p.m.

Wednesday, July 17, 2019

May 2019 Minutes Approved 7/1/2019


REGULAR MEETING MINUTES
Monday, May 20, 2019
6:00 p.m.

1.  Meeting called to order at 6:00 by President Stapp.  Pledge of Allegiance led by Rob Stapp.


2.  Directors present; Daryl Schendel, Gene Low and Jim Stradling. Guest present; DeJong Smalls.

3.  Ms. Smalls inquires to Board about community mailboxes but are not an option in the Heights.  Nextdoor website is agreed on to be a valuable resource.

4.  Approval items: 
            Minutes of 4/29/2019, financial reports and bills/checks issues. – Motion to approve by Director Low with a second by Director Schendel. No opposition, items approved.
           
5.  Correspondence is reviewed by Board.  LAFCO fee is increasing and SDRMA premium has raised 5% to $2544.  Paul Messner has acknowledged hire for audit, tentatively scheduled August 20-22.
            Attendance by Carol to CSDA Leadership conference is discussed by Board.  Motion by Director Schendel to cover all expenses for and to conference, second by Director Low, motion approved with no opposition.
           
6.  Parks:
            a. Barstow Heights – safety checklist has all positive remarks.  Ground squirrel issue to be addressed by President Stapp.
            b.  Venner Park – safety checklist has all positive remarks.
Terri Peralta indicates that replacement of necessary bolts and “s” hooks started on May 17th.
Director Schendel provides approximate cost of engraved benches is $1200-$1300 but will provide more information and options at next meeting.

7.  Office building and area: 
            a. Roof replacement is currently scheduled to start last week of May.
            b. Sign replacement needs a revised bid from Kathy Fiero.  Carol will contact her.  Window grills will be painted by Al Fiero.
            c. BHCSD Safety Review report read by Director Stradling.  Motion to approve report by Director Schendel, second by Director Low.  No opposition, report approved.  Report to be sent to SDRMA.

8.  Budget workshop held for fiscal year ’19-’20.  Revisions made and formal resolution will be prepared and sent to San Bernardino County Auditor.

9.  Board vacancy still pending.  Board agrees to approach the matter with a resolution.  Carol will look up options with applicable verbiage and submit to Board via email for input.  Goal of Board is to have DeJong Smalls seated at next meeting on July 1, 2019.

10.  General manager’s report given by Carol. The water tank scheduled for removal has been set back 6-8 months due to delay regarding new tank installment in another area.  Last year’s auditor will be contacted by Carol regarding a hard copy of report as well as concluding final business.  Carol has hired someone to clean out kitchen shelving in preparation for storage of certain records.  That person will also clean office area a maximum of once a month if needed.  Also, a need for new blinds is discussed and Carol will contact The Furniture Outlet for cost.

11.  Directors’ reports.  None given at this meeting.
           
12.  Roundtable discussion. 
            Acknowledgement of service for former Director Jacobs is discussed and President Stapp indicates that Mr. Jacobs may be leaving the area in June.  Director Schendel will get options regarding plaque.
            President Stapp has been in contact with Terri Peralta regarding the equipment audit and City workers will replace necessary bolts and “s” hooks (as previously noted).  What they can replace, they will, and they will leave things alone not currently in compliance.  City is currently understaffed but will do what they can. The use of a “grandfather clause” was provided by Terri regarding the playground equipment in the audit report.  The clause was explained and then discussed by Board.  Board questions clause and asks for authority and clarification of such and would like written authority. President Stapp will contact Terri Peralta regarding Board discussion.  Board asks for quote from playground company for remaining repairs/replacement of equipment.  Carol will contact them. Discussion was also held regarding the Park Maintenance Agreement which comes up for renewal in May 2020.  Item to be placed on next month’s agenda.
            Director Schendel initiates discussion of performance review of Carol.  Duties and time allocation for tasks is discussed and executive session will be held at next meeting.
           
13.  Executive Session not required at this meeting.

Adjournment at 7:50 p.m.
Next Regular Meeting:  Monday, July 1, 2019 at 6:00 p.m. (for June meeting)

Submitted by
  
Carol Mauk,
General Manager/Secretary/Clerk

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