Tuesday, December 20, 2016

Annexation


To the residents of Barstow Heights who are concerned about being annexed by the City of Barstow, we invite you to join us at our next Board Meeting on Monday, January 23rd at 6:00 pm!! The Board of Directors will be discussing this topic further and would like to hear your questions, suggestions, and requests regarding this situation. Our building is located on the corner of H street and Rimrock road (just behind the water tower and next to the park). You can also e-mail us before the meeting (at barstowheightscsd@hotmail.com) with your list of any concerns 
or questions you'd like the Board to address that evening.

Here are links to the 12/16 and 12/21 newspaper articles
that announced some details about the possible annexation:

Wednesday, October 19, 2016

Agenda for 10/24 Board Meeting

A G E N D A
BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, October 24, 2016 - 6:00 PM

1.   Call to Order and Flag Salute

2.   Roll Call and Recognition of Guests

3.   Public Comments/Questions

4.   Consent Items:          Minutes – September 26, 2016
                                     Financial Reports – September of 2016

5.   Correspondence

6.   Parks:             Barstow Heights:        Safety Check List and Ground Squirrels
                                                                           Long Range Plans List
                                                                                Privacy concerns of neighbors next to shade canopy      
                                                                                Planting of four new trees
                                                                                                Sidewalk and Curbs (South side)

                                 Venner Park:             Safety Check List
                                           Long Range Plans List

7.   Office Building & Compound:           Long Range Plans List
                                                                                                Kitchen renovations (3 bids requested)
                                                                                                Security camera system (near completion)

8.   General Manager’s Report

9.  Directors’ Reports

10.  Bills:               Edison - $93.57                                            Terminix - $42.00
                               Frontier Communications - $84.73          Stewart’s Business & Tax Service - $100.00
                               Hi Desert Alarm - $336.00                         JDR Construction - $920.00 (conduit install)
                               Dick Jacobs - $154.00 (paper shredder)

11.  New Business

12.  Executive Session - Litigation GC54956.99 (A) and Personnel GC54957.1

13.  Adjournment

Tuesday, September 27, 2016

Minutes from 8/22/16 Meeting (approved 9/26/16)

BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, August 22nd, 2016

President Jacobs called the meeting to order at 6:00 PM and a guest, Gene Low, led the group in the flag salute. Directors Jacobs, Schendel, Stapp, and Wilkey, were all present. Director Hayhurst was unable to attend due to a prior family obligation. There was one guest in attendance, resident, Gene Low.

The Consent Items were reviewed. President Jacobs noted one error in the Minutes that required revision (on page 1, five lines from the bottom, North was changed to West). Director Stapp motioned to accept the corrected Minutes of the July 25th, 2016 Meeting, along with the Financial Reports for July of 2016 as presented. Director Schendel seconded the motion. The motion carried unanimously.

The Correspondence file was offered for review. President Jacobs mentioned one note in the folder stating that Paul S. Messner, CPA, had stopped by the office on 7/28 to leave his business card and let the Board know that he is interested in being considered as an Auditor the next time the Board is hiring for that job. The Secretary will file and save his contact information for future reference.

Barstow Heights Park was addressed. There was no Safety Check List from the City to review. President Jacobs reported that there are more Ground Squirrel holes popping up again (most of them inside the water tower compound). He continues to use gas cartridges as needed, only where he has access, to keep them controlled.

Resident and guest, Gene Low, was back again to help the Board come up with a solution to the privacy concerns that the newly installed covered picnic area has created, due to his back yard being adjacent to and so close to the new shaded picnic area. Director Wilkey reported that he had taken some wooden lattice over to the Low’s home, so they could determine together how it might look if it were placed atop the brick wall. They agreed that they didn’t love that idea enough, as it seemed to block their view of the park too much. They did realize then that the location of the barbecue is what was most invasive, since anyone using it would be looking directly down into the yard and level with their elevated back porch. Director Wilkey added that a bushy shrub or tree in the alleyway between the Low’s brick wall and the chain link fence enclosing the park was the idea he was most in favor of. A hedge (that can be left bushy or trimmed as much a needed) or a pepper tree (that keeps its leaves in winter and requires very little water) were also discussed as possible solutions. The Secretary was directed to request a bid from Unique Landscaping for the purchase and planting of three pepper trees, as well as, a second bid for another kind of tree or shrub that stands 8-10 feet tall (bushy to create privacy, but easy to maintain, with minimal shedding of foliage to clean up). She will also contact Ellis Fence Company to learn if they have any ideas or recommendations they can offer as a solution.

The planting of more trees (Estimate #142 from Unique Landscaping) was reviewed and discussed. Director Schendel motioned that the Board approve of Estimate #142 to install four 48” box fruitless mulberry trees with deep root irrigation included for the price of $9,500. Director Stapp seconded the motion. The motion carried with 3 votes all in favor of it, while Director Wilkey abstained from the vote. The Board took a recess at 6:37 PM to go outside to the park to review and clarify, one more time, the exact desired locations of each of the four new trees. As soon as the four tree locations were marked in the grass with orange spray paint, the Board re-adjourned at 6:54 PM. The Secretary had no new information to report yet regarding the mysterious disappearance of the large trash dumpster that used to be located in the South West corner outside the park.

Venner Park was addressed. There was no Safety Check List from the City to review. Director Stapp had a question for the Board regarding the slick cement surface of the Basketball court at Venner Park. He noticed about a week prior that it was no longer slick, and that it appeared to have been coated or resurfaced with a coarse substance. No one else present had yet noticed or been made aware the situation. The Secretary will inquire of the City and get more information about when and how they remedied that concern.

The Office Building and Compound were addressed next. The Secretary was asked how plans for the kitchen renovations were coming along. She reported that John Rowe of JDR Construction would be stopping by during the coming week, so she could show him in person all that the job might entail. She will be requesting at least one or two more estimates for that job. She then reported to the Board that the installation of the new Security Camera System had begun. Two male employees of Hi Desert Alarm had been at the office two weeks prior. They spent approximately five hours drilling holes for wiring and installing half of the camera system. Three of the cameras attached to the roof of the Office Building were now in place and working, but the other three cameras that will be attached to the roof of the adjacent Restroom Building couldn’t be set up until a conduit (1” PVC underground) for the electrical wiring connecting the two buildings is in place.
 
The internet system was also requiring a small upgrade, as the outdated modem only included one output, and multiple outputs are necessary to finish the set up and allow the video feeds to be viewed online (and accessed via cell phone). The Secretary will get those two issues dealt with as soon as possible so the alarm company can come back to finish the install. The Board was not satisfied with the positioning of one of the cameras overlooking the Park because too much of the view is obscured by the chain-link fence. The Secretary will request that it be adjusted and elevated a little more to get a better view over the fence.

The Safety Review Report was read aloud by the Safety Coordinator, Director Paul Wilkey. Because of two new safety issues (a rusted/sharp fence railing and a trash can lid) not discovered until after the report was already written, the Board agreed to not approve the report for SDRMA until those issues are fixed. The Secretary will get them remedied as soon as possible, so she can revise the report to reflect that those items are no longer safety issues. She will have an updated and more accurate report ready for the Board again next month.

The Records Retention Policy was addressed briefly.  Director Hayhurst had previously recommended that the Board adopt the 72-page policy that has already been written and adopted by the State of California (and is easy to access and read online). The Board agreed to wait one more month to discuss it again and finalize it when Director Hayhurst can be present to offer any further input she might have. The Secretary will begin studying the document for further implementation and add it to next month’s Agenda for final review and approval.

The General Manager reported that she had an unexpected water line break at the office to deal with a few weeks prior. Thursday morning 8/4, a City of Barstow employee noticed and dug up the dirt area where the leak occurred (inside the locked water tower compound). He discovered it wasn’t a water line going into the park (and thus not part of the water system the City maintains), but rather it was a very old water line going to the office building. The Secretary called Ziemer Plumbing and they repaired the pipe that day, but when they were finally able to get the water turned back on again a week later, the pipe burst in another spot, so the plumber had to come back and fix it a second time. She had received only one bill from Ziemer Plumbing so far, but anticipated that there might be another. She also reported that the Accountant from Stewart’s Business and Tax Service had been there to help reconcile all of the bank statements in QuickBooks and finalize some other accounting work (depreciation schedule) that needed to be done prior to the Audit. The Auditor had been in contact with both of them and she expected the Audit (and the work she needed to do for the Auditor; finding and scanning a number of files and uploading them to a shared online portal) would require a lot of her time in the office over the next couple of weeks. Since the Electric Company has continued to not respond to her numerous attempts to reach them, the Secretary was directed to contact Curran Electric for an estimate from them to install a solar light and pole at the South East side of the Basketball Courts at Barstow Heights Park.

President Jacobs asked for the Directors’ Reports. Director Stapp inquired if there had been any progress on the curbs and sidewalks project (on the South side, Beryl Street only). He asked that the item be added back on to the Agenda next month and for the Secretary to begin requesting Bids from any and all contractors that may be interested in that job.

President Jacobs asked the Secretary if there were any additional bills to be presented. She indicated that there were none. President Jacobs motioned to pay all of the bills as presented. Director Schendel seconded the motion. The motion carried unanimously.

There was one item of New Business to address. While the Directors were taking a quick recess out to Barstow Heights Park, they discovered that the metal pole/railing atop chain-link fencing all along the South West side of the park was cracked, rusting, and sharp. The Secretary was directed to contact Ellis Fence Co. and request two bids from them; one to repair/weld and fix only the dangerous spots as necessary and another estimate to just replace the entire length of metal pole. She will also ask them to inspect the chain link fencing throughout the entire park for any other potential safety issues.

No Executive Session was requested. The next Regular Meeting was scheduled for Monday, September 26th at 6:00 PM. The meeting adjourned at 7:30 PM.

Submitted by:  Jen Rubio - Secretary/General Manager
 

Friday, September 23, 2016

Agenda for 9/26 Board Meeting

A G E N D A
BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, September 26, 2016 - 6:00 PM

1.   Call to Order and Flag Salute

2.   Roll Call and Recognition of Guests

3.   Public Comments/Questions

4.   Consent Items:          Minutes – August 22, 2016
                                     Financial Reports – August of 2016

5.   Correspondence

6.   Parks:        Barstow Heights:  Safety Check List and Ground Squirrels
                                                          Long Range Plans List
                                                                 Privacy concerns of neighbors next to new shade canopy            
                                                                 Planting of four trees Job (Estimate #142)
                                                                 Sidewalk proposal from JDR Construction

                                 Venner Park:                 Safety Check List
                                               Long Range Plans List

7.   Office Building & Compound:               Long Range Plans List
                                                                                      Kitchen renovations (2 bids requested)
                                                                                      Security camera bid (update on work in progress)
                                                                                      Conduit proposal from JDR Construction

8.   Safety Review Report (revised)

9.  Policies and Procedures Manual - Records Retention Policy

10.  General Manager’s Report

11.  Directors’ Reports

12.  Bills:         Edison - $92.70                                              Terminix - $42.00
                         Frontier Communications - $80.16            Stewart’s Business & Tax Service - $100.00

13.  New Business

14.  Executive Session - Litigation GC54956.99 (A) and Personnel GC54957.1

15.  Adjournment
 

Thursday, August 25, 2016

Minutes from 7/25/16 Meeting (approved 8/22/16)

BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, July 25th, 2016

President Jacobs called the meeting to order at 6:04 PM and Director Schendel led the group in the flag salute. Directors Jacobs, Schendel, Stapp, Wilkey, and Hayhurst were all present. There were two guests in attendance, residents, Gene and Rose Low.

During public comments/questions, Gene Low asked about the large trash dumpster that used to be located behind the park. He noticed that it had recently been removed. The secretary will inquire about it with the City of Barstow, as to why it was removed and whether or not it will be replaced.

The Consent Items were reviewed. Director Hayhurst motioned to accept the Minutes of the April 18th, April 25th, and June 20th, 2016 Meetings, along with the Financial Reports for May and June of 2016 as presented. Director Stapp seconded the motion. The motion carried unanimously, with President Jacobs abstaining from the vote due to his absence at the previous meeting on June 20th.

The Correspondence file was offered for review. After some discussion, and due to a lack of information about the candidates, the Board opted not to submit a vote for the CSDA Board Election.

Barstow Heights Park was addressed. There was no Safety Check List from the City to review. Director Wilkey reported that there was one safety issue to be noted. He noticed that the lid on one trash can near the new shade canopy is rusted and full of holes that are sharp around their edges. The Secretary will report the concern to the City of Barstow and request that the lid be removed and/or replaced as soon as possible. President Jacobs continues to keep an eye on the Ground Squirrels and very few had been sighted in recent weeks.

The Board again welcomed Gene and Rose Low and invited them to address the privacy concerns that the new covered picnic area has created for them. Mr. Gene Low reported that because the new picnic tables are located on a raised concrete slab adjacent to their back yard, the people who use it are often looking straight into their yard, windows, and porch, and it has become increasingly uncomfortable for them both. They had been aware that the new picnic area was going in, but unfortunately they (and the District) didn’t foresee that the picnic tables would be located and raised up in such a way that the public can see so directly over their brick wall and into their windows and level with their elevated back porch. Mr. Low proposed that perhaps a one-way shade of some kind could be added above the chain-link fence, but was open to additional ideas. Director Schendel suggested adding an extension of the chain-link fence upward and adding slats (privacy inserts), but then agreed that it might obstruct their view of the park too much. Director Hayhurst suggested planting a bushy tree/shrub of some kind that would lose its leaves in winter, providing a better view of the park for them during colder months when fewer people are using the park. President Jacobs requested that everyone do some brain-storming and begin making a list of ideas. Mr. Low will take some measurements to give the Board a better idea what size of an area needs covering. Director Wilkey suggested maybe adding some lattice paneling above the brick wall that could easily be taken down and put back up again if/when desired. Director Stapp clarified that the reason why the picnic area was located near the center of the park (rather than closer to the South end as it had originally been planned) was to allow for a more open area of grass where guests could put up bounce houses or use the open space for other activities. He also suggested that Ellis Fence Co. should be contacted and asked about what kinds of privacy fencing options they might have to offer. The Secretary suggested that everyone email their ideas to her so she can type up a list of all of the suggestions to review and discuss again at the next meeting. Mr. and Mrs. Low left the meeting at 6:27 PM.

The completion of Bid 01-15 (one shade canopy and tables) was addressed next. President Jacobs shared with the Board that there were three reasons why add-ons to the job were necessary. 1). The Board’s decision to move the location just a little West of where it had originally been planned caused an unanticipated drainage problem (water from sprinklers would have run off and down into the right-of-way which would have resulted in weeds and debris collecting there). To remedy this, fill-dirt was required to raise and level the area. 2). The raising of the slab left a large step down from the North side of the cement to the ground (tripping hazard), so more fill-dirt had to be added there to create a tapered slope. 3). President Jacobs discovered that a small part of cement curbing, South of the playground area and very close to the new picnic area was lifted and cracked by large tree roots that had undermined it (another tripping hazard), so he asked them to fix that also while they already had their cement truck and equipment out. The Board was satisfied with all of the extra information and agreed that the contractor be paid the final balance due for the additional work done. Director Wilkey motioned to pay the bill as presented. Director Schendel seconded the motion. The motion passed unanimously.

The planting of new trees (on the South West side) was addressed. Director Wilkey reported that he had been in contact with John Heald of Unique Landscaping again since the last Board meeting, and was able to find out that the price of a single 48” box fruitless mulberry tree (planted with deep root watering system included) would be approximately $2,300 each. The Board further discussed the price comparisons of different sized trees ($500 for a 24” box tree and $800 for a 36” box tree). The Board agreed that the largest trees would be worth the investment, but wanted to determine the exact placement where they should be located before proceeding further. The board took a recess and field trip outside to determine the tree locations at 6:49 PM. The Board reconvened at 7:04 PM. Director Hayhurst motioned to approve the purchase and planting of the four new trees (3 large trees in 48” boxes, plus one in a 36” box), not to exceed the cost of $8,500. Further discussion continued. Director Hayhurst then amended her motion to include four new trees (all of them large in 48” boxes), not to exceed the cost of $9,500. Director Schendel seconded the motion. The motion carried unanimously, with Director Wilkey abstaining from the vote.

Venner Park was addressed. There was no Safety Check List from the City to review. Director Wilkey will ask around (including asking Terri Peralta) what is recommended to remedy the worn-slick cement surface of the Basketball court at Venner Park.

The Office Building and Compound were addressed next. The Secretary reported that she would be meeting with Mel of Hi Desert Alarm in the coming week to finalize details with him and schedule a date for the new security camera system to be installed during August.

The Conflict of Interest Code was addressed.  The Secretary will add it to the September meeting Agenda for review and approval before it is due to the County again (every two years) on October 1st, 2016.

The General Manager reported that she had been very busy at the office in recent weeks, had paid a lot of bills, and had been a little overwhelmed at times while getting caught up on work she was behind on due to taking four weeks off to recover from surgery. She felt like she was finally starting to get a handle on it all again.

President Jacobs asked for the Directors’ Reports. Director Stapp inquired about the street lamp project (near the Basketball courts) that the Board had been discussing earlier in the year. The Secretary had nothing new to report, but promised to follow-up again with Southern California Edison on that. It was suggested that perhaps bids from other contractors (like Wade Harris) could be sought. Director Schendel reported that the water company had been doing quite a bit of work and tearing up the roads near his house. Director Stapp expressed disappointment that so much rock and gravel debris was still covering so many of the roads near his home since the last rain and hail storm. The Secretary will request from the County an update on the roads situation. Director Hayhurst was happy to finally receive the information needed for the Records Retention Policy. The City and Helendale CSD both use the State of California’s approved Records Retention Policy that is 71 pages long and is considered the industry standard. She emailed the secretary the link to the document online and the Secretary will share it with the Directors soon for their review and approval.

President Jacobs asked the Secretary if there were any additional bills to be presented. She indicated that there were none. Director Stapp motioned to pay all of the bills as presented. Director Wilkey seconded the motion. The motion carried unanimously. There was no New Business to address and no Executive Session was requested.

The next Regular Meeting was scheduled for Monday, August 22 at 6:00 PM. The meeting adjourned at 7:28 PM.

Submitted by:  Jen Rubio - Secretary/General Manager

Friday, August 19, 2016

Agenda for 8/22 Board Meeting

A G E N D A
BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, August 22, 2016 - 6:00 PM

1.   Call to Order and Flag Salute

2.   Roll Call and Recognition of Guests

3.   Public Comments/Questions

4.   Consent Items:         Minutes - July 25th, 2016
                                    Financial Reports - July of 2016

5.   Correspondence

6.   Parks:             Barstow Heights:            Safety Check List and Ground Squirrels
                                                                         Long Range Plans List
                                                                                      Privacy concerns of the neighbors next to the new 
                                                                                      shade canopy            
                                                                        Planting of more trees Bid (Estimate #142)

                                 Venner Park:                 Safety Check List
                                               Long Range Plans List

7.   Office Building & Compound:               Long Range Plans List
                                                                                  Kitchen renovations (bid requested)
                                                                                  Security camera bid (update on work in progress)

8.   Safety Review Report

9.  Policies and Procedures Manual - Records Retention Policy

10.  General Manager’s Report

11.  Directors’ Reports

12.  Bills:               Edison - $112.95
                                Terminix - $42
                                Frontier Communications - $88.88
                                Ziemer Plumbing - $130.51

13.  New Business

14.  Executive Session - Litigation GC54956.99 (A) and Personnel GC54957.1

15.  Adjournment

 

Wednesday, August 17, 2016

#Bluecutfire Information and Resources

From the office of Robert Lovingood
County of San Bernardino Board of Supervisors
District 1

Our prayers go out to all of those affected by this devastating tragedy. Thank you to our of public safety professionals for working to put an end to this and to our volunteers for your commitment in assisting those whose lives have been forever changed. I have personally been to the command post, various communities, and evacuation centers throughout the district.  Believe me when I say, these brave firefighters are are fighting a very aggressive fire which they have stated, they have never seen in their careers.  
In an effort to keep you informed, we have included a list of information and resources for your reference. Please note this information is subject to change as conditions change.
Be safe and God Bless you all.

Donation Sites

The following organizations are accepting specific donations in support of the #BlueCutFire evacuees.
High Desert Church      
14545 Hook Blvd. Victorville, CA 92394     760-245-2415
·         8:00am – 8:00pm Wednesday
·         8:00am – 12:00pm Thursday
·         Pre packaged food/snacks
·         Brand new toiletries
·         Baby wipes
·         Empty moving boxes
High Desert Speech  
16785 Bear Valley Rd. #2  Hesperia CA 92345    760-782-8884 
·         8:00am – 6:00pm
·         Water
·         Granola Bars
Abundant Living Family Church    
17555 Mauna Loa St. #7 Hesperia Ca 9245     760-948-8881
·         3:00pm – 5:00pm today
·         Water and Food
The Salvation Army Social Service Office
Monday-Friday |
14585 Laz Paz Drive
Victorville, CA 92395
Contact: Maxine de Denato
(760) 245-2545
Open for donations:
8:00 AM – 3:30 PM Monday thru Friday

School Closures and information (for Wed, August 17, 2016)

Be sure to check with your respective school district tonight regarding closures for August 18, 2016. BUSD, VVUHSD, and AVUSD have already confirmed closed Thurs Aug 18, 2016.
Snowline USD                                         www.snowlineschools.com
Oro Grande USD                                     www.orogrande.net
Apple Valley USD                                    www.avusd.org
Victor Elementary School District            www.vesd.net
Victor Valley Unified School District        www.vvuhsd.org
Barstow USD                                           www.barstow.k12.ca.us
Hesperia USD                                          www.hesperiausd.org
Silver Valley Unified School District         www.silvervalley.k12.ca.us
Helendale School District                         www.helendalesd.org
Adelanto Elementary School District        www.AESD.net

Evacuation Centers

Jessie Turner Community Center
15556 Summit Avenue, Fontana, CA 92336
LINDA GALLOWAY – 714-334-7246
Sultana High School - Closing today when Fairgrounds open 8/17 
17311 Sultana Street, Hesperia, CA 92345
LINDA WALKER 909-239-1688
SB County Fairgrounds – Est. Opening at 7:00pm today Aug 17, 2016
14800 7th St.  Victorville, CA 92395  760-951-2200
They will have nursing staff, a trailer for breathing treatments, medical care center, food operations, internet and computer access, cots and blankets and 24-hour staffing.

Latest Road Closures

California Highway Patrol          Twitter: @CHPinland
CalTrans           Twitter: @Caltrans8             www.dot.ca.gov

Animal Care

Small Animals Only - Apple Valley Animal Shelter, located at 22131 Powhatan Road, Apple Valley, CA 92308, 760-240-700.  Volunteers should call prior to showing up at shelter.
o    Donations needed:
o   12x12 tarps
o   10x10 tarps
o   6x10 chain link kennels
o   Pooper scoopers
o   Water cans for pouring water into kennel bowls
Large and small animals - San Bernardino County Fairgrounds, located at 14800 7th Street, Victorville, CA 92395, 760-951-2200
o    Donations needed:
o    Livestock feed for horses, pigs, sheep, goats, chickens
o    Non-perishable snack food for volunteers
o    Water bottles for volunteers

Follow us on Social Media
Follow Supervisor Lovingood on Facebook and Twitter. That’s where you’ll find District news, updates and upcoming events. Click on Facebook.com/Robert.Lovingood.7.  Twitter @robertlovingood