Wednesday, March 27, 2013

New Wood Chips at Venner Park!

NEW wood chips were put into place in the children's play area at Venner Park on Wednesday morning, March 27th!  Here are a few photos we took to document the work that was done. We hope you enjoy this additional improvement to the park!





 
Finally, here are a few photos of my 5 year-old son Juan
who watched the new wood chips being blown into place
and was excited to be the first kid to get to play
amongst all of the new wood chips!
 

Tuesday, March 26, 2013

Minutes from 3/11 Special Meeting (approved 3/25/13)

BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
SPECIAL MEETING
March 11, 2013

President Jacobs opened the meeting at 6:02 PM and the Secretary led the group in the flag salute.  Directors Jacobs, King, Schendel, Stapp, and Wilkey were all present. None of the expected guests had arrived yet.

The Board of Directors reviewed the proposed contract provided by Unique Landscaping. There were two questions asked:  1). Are the two Smoke Trees not listed to be included in the 16 trees that are listed in the contract? (to be sure to get those included) and 2). Is the placement of the large donated rocks we will be adding already included in the cost of the labor?

Mr. Tim Hilarides of Town and Country Tree Service arrived at 6:26 PM so the Board opted to skip to the Landscaping project portion of the Agenda.  The Board asked him if the Elm trees at H street park are healthy enough to continue to keep and maintain.  Mr. Hilarides indicated that they are healthy and are not in great need of trimming.  He suggested that he could remove the surface roots with stump grinding to eliminate the tripping hazards, but admitted that there is always some risk involved.  They would be extra careful to do their best to preserve the trees, but warned that whenever stump grinding of roots is done, there is always a risk that a tree could die as a result.  The Board asked Mr. Hilarides to come up with another Bid that includes the cost to stump grind the surface roots of just three of the trees (the two Elms and one Cottonwood that are the worst tripping hazards).  This would eliminate the risk of losing all eight of the Trees at one time and help determine if stump grinding the roots of the remaining trees in six months is still desired.  Mr. Hilarides agreed that he would provide another estimate for us to consider at our next regular Board Meeting on Monday, March 25th.

Mr. John Heald of Unique Landscaping arrived at 6:32 PM.  The Board asked him the two questions already discussed concerning the contract he had provided.  Mr. Heald responded that yes, the two Smoke Trees would be included as two of the 16 listed and that there would be no additional labor costs to help put the large decorative rocks in place.  Mr. Hilarides left the meeting at 6:38 PM.

President Jacobs asked for a motion to sign the contract with Unique Landscaping for work to be done at Venner park totaling $9,700.  Director Schendel motioned that the Board agree to accept and sign the contract.  Director King seconded the motion.  Motion carried unanimously. President Jacobs signed the contract.  Mr. Heald thanked the Board and left the meeting at 6:44 PM.

The next Regular Meeting is scheduled for Monday, March 25, 2013 at 6:00 PM.  The meeting adjourned at 6:45 PM.

Respectfully Submitted,
Jen Rubio - Secretary

Minutes from 2/25 Meeting (approved 3/25/13)

BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
February 25th, 2013
 
President Jacobs opened the meeting at 6:00 PM and Director Wilkey led the group in the flag salute.  Directors Jacobs, King, Stapp, and Wilkey were present.  Director Schendel was absent due to a search and rescue mission to find a missing person.  The only guest in attendance was John Heald, owner of Unique Landscaping.  There were no public comments/questions.

President Jacobs requested a motion on the Consent Items.  Director Stapp motioned to accept the Minutes of the January 28th, 2013 Meeting, along with the Financial Report for January of 2013 as presented.  Director Wilkey seconded the motion.  Motion carried unanimously.

The Correspondence was offered for review.  Director Jacobs highlighted a Notification Letter from our insurance company, SDRMA, seeking nominations to fill 4 of 7 seats on their Board that are up for election this year.

The Form 700, Statement of Economic Interests, for each Director was reviewed and signed.  President Jacobs explained to our guest that all publicly elected officials are legally required to submit this form once a year.

H Street Park was addressed.  The Safety Check List from the City was reviewed.  Director Stapp reported that the Ground Squirrels continue to be absent for now, but are likely to come back as the weather starts to warm up.  The Board is still waiting for more information from Town & County Tree Service regarding Bid 12-03 Tree Maintenance.  The Board asked Mr. Heald of Unique Landscaping if Tree Maintenance is a service he offers.  He replied that he did and would be willing to take a look at our trees to give us an additional bid and suggestions on work that could be done to help us with our protruding tree root problem if needed.  The Board then discussed the Rules & Regulations Sign that went missing from H Street Park some time ago and needs replacing.  The Secretary provided them with a photo of the 2 foot by 3 foot green reflective metal sign that is currently still at Venner Park.  She also provided a new estimate of $162 ($27 per square foot) to have each sign made by Desert Signs of Barstow.  The Board agreed that it would be a good idea to have one spare sign made, plus one to replace a damaged sign at Venner Park, in addition to replacing the missing sign at H Street Park, for a total of three new Signs.  Director King motioned to order and pay for the three new Rules & Regulations Signs.  Director Stapp seconded the motion.  Motion carried unanimously.  The Secretary was directed to get the three new Signs ordered.

Venner Park was addressed.  The Safety Check List from the City was reviewed.  The Secretary reported that she talked with Mark Gerardi about solutions for the gopher that is back.  The advice Mr. Gerardi offered is that gophers don’t tend to stay in our climate for very long and will usually go away on their own as it gets warmer.  The Board was concerned that the wood chips at Venner are so low again.  Director King motioned to order another truck load of new wood chips from the same supplier we used last time.  Director Wilkey seconded the motion.  Motion carried unanimously.  The Secretary was directed to order a truckload of wood chips to be delivered and blown into place as soon as possible.

Proposal 12-04 (Landscaping at Venner) was reviewed and the Board asked a lot of questions as they discussed the Landscaping project in detail with Mr. John Heald of Unique Landscaping.  His company was the only one to submit a detailed estimate with photos and rock samples last month.  The Board

reviewed his estimate and the sketch of the proposed landscaping layout again.  Director King suggested adding a Smoke Tree in the South (top) corner.  Director Stapp suggested another on the East (side) corner as well.  After many questions back and forth about how many trees would be needed, where they should be located, whether there should be any shrubs at all, as well as what kind or irrigation system would be the most durable and require the least maintenance, the Board came to agree upon the following list of project specifications:

Brighton Stone wall blocks to create a retaining wall along the top edge of the volleyball court and tie into a curb that is already there will be added.  8 Trees (Redwood Ash) will be planted in the South-West section above the retaining wall, no Shrubs in this area.  The Horseshoe pits will be refurbished with new angle irons, wood, and sand.  New sand will be added to the Volleyball pit area as well.  2 Smoke Trees will be planted in the South-East corner along with a few large decorative boulders that are being donated will also be put in place.  6 Redwood Ash Trees will be planted on the East (side).  No decorative rock will be added, but sand and desert variety Shrubs will be used as filler where needed.  The irrigation system will consist of hard plastic bubblers with Street L’s (which are the sturdiest fittings possible that will also allow them to move 360 degrees).  A total of 16 trees (2 of them Smoke Trees) and approximately 15 or more shrubs will be included.  The cost of the project will include all of the labor as well as demolition and removal of the existing shrubs, weeds, and debris that is there currently.

Director King made a motion to reconvene to a Special Meeting in two weeks (Monday, March 11th) to review the revised estimate and sign the contract for work to be done by Unique Landscaping then, as long as the contract and pricing meets Board approval.  Director Wilkey seconded the motion.  Motion carried unanimously.

Bid 13-01 to clean, fill, and seal the cracks in both Parking Lots at Venner park and H street park was reviewed.  President Jacobs motioned to send the Bid sheets out as presented.  Director Wilkey seconded the motion.  Motion carried unanimously.

The Safety Review report that is to be submitted quarterly to SDRMA was reviewed.  Director King motioned to approve it.  President Jacobs seconded the motion.  Motion carried unanimously.  The Secretary was directed to contact SDRMA to ask if this report is still required of us each quarter.

The Website/blog was discussed briefly.  The Secretary informed the Board that she continues to keep it updated.  The General Manager reported on some of the most recent tasks she had completed at the office including finishing up some of the Payroll taxes that she had just learned were delinquent.

President Jacobs requested Directors’ reports.  There were none.  President Jacobs asked the Secretary if there were any additional bills to be paid.  She indicated there were none.  Director King motioned to pay the bills as presented.  Director Wilkey seconded the motion.  Motion carried unanimously.  The secretary was directed to contact Unique Landscaping to remind their secretary that their final Contract with copies of their License and Insurance be sent to us by Tuesday, March 5th for the Board to review before the March 11th Special Meeting.

The next Special Meeting is scheduled for Monday, March 11th, 2013 at 6:00 PM.  The meeting adjourned at 7:28 PM.

Respectfully Submitted,
Jen Rubio - Secretary

Thursday, March 21, 2013

Agenda for 3/25 Board Meeting

A G E N D A
BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
March 25, 2013 - 6:00 PM

1.   Call to Order and Flag Salute

2.   Roll Call and Recognition of Guests

3.   Public Comments/Questions

4.   Consent Items:

                        Minutes – February 25, 2013

                        Minutes – March 11, 2013 Special Meeting

                        Financial Report – February 2013

5.   Correspondence

6.   Parks:             H Street:              Safety Check List and Ground Squirrels

                                New Rules & Regulations Sign – progress report

                                Horse Shoe Pit – progress report

                                Tree Maintenance (Bid 12-03)

More General Improvement Ideas

Venner:                   Safety Check List and Gophers

                                Landscaping (Proposal 12-04) – progress report

                                Wood Chips – progress report

                                                                                Parking Lots (Bid 13-01)

                                                                                Parking Lots (Bid 13-02)

                                                                                More General Improvement Ideas

7.   Website/blog - BarstowHeights.blogspot.com

       Activity on the Facebook page

8.   Review of Policy and Procedures Manual  – Section 1:  General Powers and Policy Guidelines

9.   General Manager’s Report

10.  Directors’ Reports

11.  Bills:    Edison - $117.01          Terminix - $34.00          Verizon - $81.80 

12.  New Business

13.  Executive Session – Litigation GC54956.99 (A) and Personnel GC54957.1

14.  Adjournment

Friday, March 8, 2013

Agenda for 3/11 Special Meeting

A G E N D A
BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
SPECIAL MEETING
March 11, 2013 - 6:00 PM

1.  Call to Order and Flag Salute

2.  Roll Call

3.  Venner Park – Bid 12-04

            Landscaping Contract with Unique Landscaping

4.  H Street Park – Bid 12-03

            Tree Maintenance (including proposed solutions for the protruding root problem)

5.  Adjournment

Snow again!!

FRIDAY, MARCH 8, 2013

It's not often that we get snow here in the High Desert. Miraculously, we've been blessed with snow two times in less than a month! Here are a few photos I was able to get at Venner Park this morning. By noon, most of the snow had melted, but it sure was beautiful while it lasted. Enjoy these pics!
 


Friday, March 1, 2013

Minutes from 1/28 Board Meeting (approved 2/25/13)

BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
January 28th, 2013

President Jacobs opened the meeting at 6:01 PM and Director Stapp led the group in the flag salute.  Directors Jacobs, King, Schendel, Stapp, and Wilkey were all present.  Guests in attendance included Barstow Heights Residents, Norm and Tricia Sheppeard, John Heald of Unique Landscaping, and Rich Harpole, City Council Member of the City of Barstow.

Mr. Rich Harpole was the first to comment.  He stated that he had read the Minutes from our October meeting online, and was concerned that we had told our residents that annexation into the City of Barstow was unlikely because so many residents are opposed to it.  Mr. Harpole wants to make sure our residents have more information to consider and came to start a dialog with us to further discuss the possibility.  While those residents who are opposed are concerned about possible zoning changes, sewer hook-up issues, and property tax increases, he assured us that these fears are unfounded and that the City would work with us to make sure the benefits to our community would outweigh any potential drawbacks.  He named a few reasons why annexation could be beneficial to us and wants to continue discussing the possibility with us in the future.  Director Schendel respectfully offered his objections to annexation and President Jacobs also advised Mr. Harpole to talk further with the City Manager, Curt Mitchell, about making more detailed information about annexation available to us so we can discuss it further.  Another guest, Mr. Norm Sheppeard, also expressed his concerns about additional costs residents might get stuck with and questioned whether the sewer system would be adequate to handle the increase.  Mr. Harpole expressed his desire to continue discussing these issues with us again soon, and needed to leave the meeting at 6:22 PM to attend another meeting.

Mrs. Tricia Sheppeard was back to update us about the Smoke Tree again.  She brought a phone number along for us to use to call for pricing and availability.  The board acknowledged that Mr. John Heald was also attending to discuss his Landscaping Bid with us and that perhaps he could help us get some Smoke Trees to add to the upcoming Landscaping project that is in the works for Venner Park.

President Jacobs requested a motion on the Consent Items.  Director Schendel motioned to accept the Minutes of the November 26th, 2012 Meeting, along with the Financial Reports for November and December of 2012 as presented.  Director King seconded the motion.  Motion carried unanimously.

The Correspondence was offered for review.  Director Jacobs highlighted three items in the Correspondence folder including:  1). The statements from Desert Community Bank that showed that approximately $1000 worth of interest had been earned on our accounts over the past year, 2). A letter from the County that shows our allocated tax revenue for FY 2012-13 will be $57,855, and 3). A letter from SDRMA informing us that a longevity distribution of $175 would be credited to our account this year because we have been participating in their Property/Liability Program for 25 years.

H Street Park was addressed.  The Safety Check List from the City was reviewed.  Director Stapp reported that the Ground Squirrel problem continues to be under control and that he only found one hole that continues to need re-filling occasionally.  The Board is still waiting for more information from Town & County Tree Service regarding Bid 12-03 Tree Maintenance.  The Secretary was directed to send Mr. Hilarides an invitation to the next board meeting so the board can ask questions and get more information from him.  The Secretary was also directed to order a new Rules and Regulations Sign for H Street Park, as that is still needed there as well.

Venner Park was addressed.  The Safety Check List from the City was reviewed.  The gopher is back and leaving mounds in the grass again.  The Secretary was directed to ask Mark Gerardi for any suggestions he can offer to help us to remedy our gopher problem.

Proposal 12-04 (Landscaping at Venner) was reviewed and the Board discussed the Landscaping project with Mr. John Heald of Unique Landscaping.  His company was the only one to offer a proposal to do the work and had submitted a detailed estimate with photos and rock samples.  The Board reviewed his estimate and the sketch of the proposed landscaping layout.  The Board asked for further clarification about how much rock would be needed and Mr. Heald responded that it would be approximately 85 tons.  The Board was especially pleased with the idea of using wall blocks to create a retaining wall along the top edge of the volleyball court and asked Mr. Heald if he could look into the additional costs of adding more sand and new wood to re-furbish the nearby Horse Shoe Pit area also.  Director Wilkey suggested having a more defined border of some kind to separate the Volleyball Court from the Horse Shoe Pits as well.  Director Wilkey also mentioned that he would need to abstain from any vote pertaining to the hiring of Mr. Heald since his daughter is currently dating Mr. Heald’s son (conflict of interest code). Mr. and Mrs. Sheppeard also let the Board know that they have some large decorative rocks they would also be willing to donate to the Landscaping project.

The finalized spiral-bound copy of the District’s FYE 6-30-12 Audit was reviewed again.  President Jacobs motioned to approve of the final copy of the Audit.  Director Stapp seconded the motion.  Motion carried unanimously.

The Website/blog was discussed briefly. The Secretary informed the Board that there had been increased traffic on the Facebook page and that we currently have 59 subscribers who have “liked” the page.  Residents have been utilizing the page to communicate about and help warn each other of the three dangerous dogs that had been on the loose in the area.  The secretary was excited that so many have now discovered this new way for residents to communicate so easily with each other and hopes it will continue to be a source that can strengthen and unify our neighborhoods.

The General Manager reported that things have been going much smoother at the office and that she was feeling more confident after having had a little extra time (no Board Meeting to prepare for in December) that helped her accomplish a lot more of the tasks on her list.

President Jacobs requested Directors’ reports.  There were none.  President Jacobs did direct the Secretary to make copies of the sketch of the proposed Landscaping layout for all of the Directors to have to study before the next Board Meeting so some decisions about the project can be made.

President Jacobs asked the Secretary if there were any additional bills to be paid.  She indicated there were none.  Director King motioned to pay the bills as presented.  Director Wilkey seconded the motion.  Motion carried unanimously.  There was no new business to address.

The next Regular Meeting is scheduled for Monday, February 25th, 2013 at 6:00 PM.  The meeting adjourned at 7:21 PM.

Respectfully Submitted,

Jen Rubio
Secretary