BARSTOW
HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR
MEETING
October
22nd, 2012
President Jacobs opened the meeting at 6:02 PM and Director King led the group in the flag salute. Directors Jacobs, King, Schendel, Stapp and Wilkey were all present. Guests in attendance were Barstow Heights residents, Tony and Teena Perez.
Our guests introduced themselves and expressed their interest in
attending the meeting to learn more about what we do. They mentioned that a neighbor of theirs on H
Street had concerns about whether or not annexation into the City of Barstow is
probable, so they also hoped to find answers about that. The Board agreed that
even though it had been brought up at a City Council Meeting earlier in the
year and that anything could be possible, it isn’t very likely to happen in the
near future. The majority of Barstow Heights Residents seem to prefer living in
the County and are opposed to being annexed into the City. The City would need approval and votes from
the residents to make it happen, and they would be up against a considerable
amount of opposition, making it very unlikely to happen
anytime soon.
President Jacobs requested a motion on the Consent Items. Director Stapp motioned to accept the minutes
of the September 24th, 2012 Meeting, along with the Financial Report for
September 2012 as presented. Director
Schendel seconded the motion. Motion
carried unanimously.
The Correspondence was offered for review. President Jacobs shared an invite to a
mini-tour of the Mojave Water Agency facilities in Apple Valley coming up
November 8th, in case any of the Directors might be interested in attending.
H Street Park was addressed.
The Safety Check List from the City was reviewed. The Board had questions about some of the
items mentioned on the list. Is the slide that has a hole in it closed off for
Safety? Are the grounds-keepers cleaning
out the ashes from the barbecues as noted or is that something we need to
address? The Secretary was directed to
talk with Mark Gerardi to ask these questions and then let the Board know the
answers by e-mail this week. President
Jacobs reported that the Ground Squirrels seem to be winning again and that
more cartridges need to be set off, but this time they need to be discharged at
the very same time that we gain access to set off cartridges inside the locked
water tower compound as well.
The Bid Sheets for General Improvements were reviewed. President Jacobs gave the Secretary a list of
specific details to be added to Bid Sheets 12-02a (Parking lot - clean &
fill cracks) and 12-02b (Parking lot – slurry seal & paint lines) that will
be needed for review and approval for the work to be done early next Spring
(Feb-Mar) and Summer (May-Jun). The
Board then discussed Bid 12-03 (Tree maintenance). One bid from Town & Country Tree Service
was received, but the Board had a lot of questions about the estimate including
the concern about whether or not it is recommended that any of the trees be
removed due to their age. Director
Schendel took the Bid with him so he can discuss it with the owner to gather
more information from him before a decision can be made.
Venner Park was addressed.
The Safety Check List from the City was reviewed. The Secretary was directed to let Mark
Gerardi know that we are currently working to address the need to renovate the
Horse Shoe Pits. The Secretary will also ask him which Sign is missing (as is
noted in the report). The Gophers appear
to be gone for now. Bid Sheet 12-01
(Horse Shoe Pits) was addressed.
Director Schendel volunteered to look into the cost to replace the
front-edge boards. The sheet for Bid
12-04 (Landscaping) was reviewed and the Board directed the Secretary to rename
it “Proposal” 12-04. President Jacobs
gave the Secretary a list of suggestions for wording Proposal 12-04 and
directed her to have it typed up and ready for approval at next month’s
meeting.
The Board briefly discussed the Conflict of Interest Code that
they were given that morning. They
determined that they needed more time to read and review the document before
making a decision whether or not to approve it.
The Secretary was directed to notify the County that we needed more time
to review it and to contact the former GM to ask if there is a back-up disk that
contains this document (and where it might be) in case any changes or updates
need to be made.
The Secretary informed the Board that the Fall Newsletter is
completed, is ready to be copied and mailed, and that she would get that done
before the next Board Meeting. She also
informed them that the Website/Blog (www.BarstowHeights.blogspot.com)
had been updated once during the past month to include last month’s Board
Meeting Agenda and the approved Minutes.
The General Manager/Secretary apologized that the Agenda,
Financial Statements, and Conflict of Interest Code paperwork for the current
meeting were not mailed, but were finished late and had to be delivered to them
that morning. She admitted that the
work-load at the office had been over-whelming her for the past couple of weeks
and that it has been taking her longer than she had expected to complete some
of her tasks. She promised the Board
that she would be able to have a much better handle on everything by the next
meeting. Director Stapp also reminded
her how important the Thank You letter to Mr. Salazar is and that it needs to
be done right away also.
President Jacobs requested Director’s Reports. There were none.
President Jacobs asked the Secretary if there were any
additional bills to be paid. She
indicated there were none. Director King
motioned to pay the bills as presented.
Director Wilkey seconded the motion.
Motion carried unanimously. There
was no new business to address.
The next Regular Meeting is scheduled for Monday, November 26th,
2012 at 6:00 PM. Due to his travels for
the Thanksgiving holiday, Director Wilkey will be unable to attend. The meeting adjourned at 7:22PM.
Respectfully Submitted,
Jen Rubio
Jen Rubio
Secretary
