BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, May 18, 2015
President Jacobs called
the meeting to order at 6:00 PM and Director Hayhurst led the group in the flag
salute. Directors Jacobs, Schendel, Stapp, and Hayhurst were all present. Director
Wilkey was absent due to a family vacation. There were no guests in attendance.
The Consent Items were
reviewed. President Jacobs motioned to accept the Minutes of the April 27th,
2015 Meeting, along with the Financial Reports for April of 2015 as presented. Director
Stapp seconded the motion. The motion carried unanimously.
The Correspondence file was
offered for review. President Jacobs shared one piece of mail received from Cal
OES (Governor’s Office of Emergency Services) that was dated April 30th, 2015.
It was a letter of notification that the District’s request for reimbursement
for the August 2014 Flood Damages at Venner Park had been approved and a check from
the State for $8,052 had also been received.
Barstow Heights Park was
addressed. The Safety Check List from the City was reviewed. The report showed
that fallen tree branches caused by recent wind storms had been removed from the
park on 5/13/15 and there were no other deficiencies noted. The Board reviewed
the free estimate/proposal that Critter Busters had provided to the District to
control ground squirrel activity around the park and office building through
the placement and maintenance of five tamper-resistant, ground squirrel bait
stations. President Jacobs had done a little research on his own and proposed
that it would be more affordable for the District to purchase (locally through
McCoy’s Country Feed and Farm Supply) and maintain its own bait stations, if
that would be the desired method of controlling them. Director Hayhurst
reported that she had talked with Perry Dahlstrom, General Manager of Golden
State Water Company, about how the District’s attempts to control the Ground
Squirrels at the park weren’t working because the squirrels are burrowing under
and finding refuge to survive inside the fenced water tower compound. Perry had
suggested that an electric fence installed inside and near the bottom of the
fence surrounding the compound would be very effective. Director Hayhurst
estimated the cost to be less than $200 and offered to work with the water
company to get an electric fence purchased and installed. The Board agreed that
it would be worth a try and gave her the go-ahead to work on that solution. President
Jacobs then reported that the extermination gas cartridges were running low and
motioned to approve the purchase of another box of them. Director Stapp seconded
the motion. The motion carried unanimously. The Secretary will get another box
of gas cartridges ordered through the USDA APHIS Wildlife Services and
Pocatello Supply Depot.
The Pedestals on which to
mount the Plaques to honor Mrs. Kelley and Ms. Davis were discussed. President
Jacobs presented a drawing that included the dimensions of the Pedestal that is
currently already in place at Venner Park that honors Mr. Venner. The person
who built the concrete and block structure last time was no longer available to
do the work. President Jacobs reported that he had someone in mind that did
work for him recently that he was very happy with (John Rowe). President Jacobs
volunteered to offer the job to him and get it done. Director Hayhurst
requested that further discussion and the choosing of a date for a plaque
Dedication Ceremony be put on the Agenda again in August, so that it can
perhaps be scheduled sometime in late September or October.
The updated list of Long
Range Plans for Barstow Heights Park was reviewed. The Secretary had received
an updated and final price quote of $6,240 plus $885 for shipping by freight
($7,125 grand total) for the purchase of (2) Picnic Tables, (2) BBQ Grills, (4)
Trash Cans, and (8) athletic Benches from Pilot Rock (also known as the RJ Thomas
Manufacturing Company, Inc.). If submitted within the next week, the order
could be expected to arrive approximately July 15th and Mark Gerardi had agreed
upon the date and location at his warehouse where the items will be unloaded by
fork-lift and securely stored briefly until our contractor can pick up,
assemble, and install them at the Parks. President Jacobs will stop by the office early in the week
to sign the check, so the Secretary can get them ordered. The secretary updated
the Board that she had been in contact with Southern California Edison again and
is expecting another phone call and a visit from a technician to discuss and
determine the options we have for adding a street lamp to the East side of the
basketball court.
Venner Park was addressed.
The Safety Check List from the City was reviewed. The report was clean with no
deficiencies noted. The updated list of Long Range Plans for Venner Park was
reviewed. President Jacobs asked the Directors to please come to the next
meeting with suggestions for where exactly to locate the new Benches (perhaps 5
or 6 at Venner Park and 2 or 3 at Barstow Heights Park). He also asked the Directors to take a look at
the Fitness Area and Equipment so they can share any ideas/input at the next
meeting about upgrades that they’d like to see done there.
The Office Building and
Compound were addressed. The Secretary was given the go-ahead to call a
Contractor to come in and give an estimate for patching all of the holes/cracks
in the walls (interior) including the removal and filling of the large hole
where the old cooler still rests, as well as, have the walls painted in a more
modern shade of taupe. The Board then discussed the options for the new
bulletin board to be installed in front of the office building. They agreed
upon a 46”L x 6”W x 36”H single-sided message center with double door from
Belson Outdoors (model # MC4636-SS-DD in light brown). Director Schendel
motioned to order the message center as specified. Director Hayhurst seconded
the motion. The motion carried unanimously.
Director Hayhurst
requested that Agenda item numbers eight and nine be switched, because whatever
is decided on number nine (Board of Directors Compensation) could affect number
eight (2015/16 Budget Resolution 2015-2). There were no objections, so item
number nine was addressed first.
Director Stapp reported
that he had been curious about Government Code 61047 (Board of Directors Compensation),
so he had done some research on it and had provided the Board with copies of
the current California Government Code. He discovered that the current $60
stipend had not increased for at least the last 15 years (since the year 2000
or prior). President Jacobs pointed out also that each Director individually
has the option of accepting or not accepting any/all of the stipend earned for
each meeting. The Board agreed that an increase to $85 would be reasonable, but
didn’t feel comfortable going up to the maximum allowed amount of $100 per
meeting. Director Hayhurst motioned to increase the Directors Compensation to
$85 per meeting beginning July 1st (the start of the next Fiscal Year), and
that the Secretary amend the Directors Compensation Policy to comply with the
current Government Code limiting the pay up to a maximum of six (6) days per
month. Director Stapp seconded the motion. The motion carried unanimously.
The 2015/16 Budget
Resolution 2015-2 was reviewed, approved, and adopted by the following roll
call vote:
Richard P. Jacobs,
President Aye
Daryl R. Schendel Aye
Robert M. Stapp Aye
Paul V. Wilkey Absent
Jeanette L. Hayhurst Aye
The Secretary will submit
copies of the Budget Resolution to the County of San Bernardino Auditor/Controller,
the Clerk of the Board of Supervisors, and the Auditor, as is the standard
procedure.
The revised Code of
Ethics was reviewed. Director Hayhurst motioned to approve it. Director Stapp
seconded the motion. The motion carried unanimously.
The revised Safety Policy
was reviewed. Director Hayhurst motioned to accept it. Director Stapp seconded
the motion. The motion carried unanimously.
The review of the Purchasing
Policy (and bidding procedures) was tabled and will be addressed again at a
future meeting. More time was needed to review and understand the New
Prevailing Wage Laws and Director Hayhurst will find another District’s policy
that will help the Secretary with writing the new one.
The General Manager had
nothing further to report and there were no additional Director’s Reports to be
discussed.
President Jacobs asked
the Secretary if there were any additional bills to be paid. She indicated that
there were none. Director Schendel motioned to pay all of the bills as presented.
Director Stapp seconded the motion. The motion carried unanimously.
There was no New Business
to address and no Executive Session requested, but an Executive Session will be
held near the conclusion of next month’s meeting to conduct the Secretary’s
annual employee evaluation (the Secretary will have served the Board for three
years, as of June 12th, 2015).
The next Regular Meeting
was scheduled for Monday, June 22nd at 6:00 PM. The meeting adjourned at 7:09 PM.
Submitted by: Jen Rubio - Secretary/General Manager
