BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, July 27, 2015
President Jacobs called
the meeting to order at 6:00 PM and Director Stapp led the group in the flag
salute. Directors Jacobs, Schendel, Stapp, Wilkey, and Hayhurst were all present.
There were more guests in attendance than usual, including residents, Mike and
Rindy Hughes, Rick Kastner, Terri Walters, and Naydean Williams. Retired
teacher, Terri Walters, was given some time to tell the Board of Directors
about the new neighborhood group she had started in early June on a free and private
online networking community (nextdoor.com). She was pleased to report that 22%
of her neighbors had joined thus far. The number one goal of the site is to
help the community connect and increase neighborhood safety.
The Consent Items were
reviewed. Director Schendel motioned to accept the Minutes of the June 22nd,
2015 Meeting, along with the Financial Reports for June of 2015 as presented. Director
Hayhurst seconded the motion. The motion carried unanimously.
The Correspondence file was
offered for review.
Barstow Heights Park was
addressed. The Safety Check List from the City was reviewed. There were no deficiencies
noted on the list. The report specified that the park had been sprayed with
weed killer and pre-emergent inside and out. The Ground Squirrels are somewhat
under control, but continue to be seen running in and out of the park. The
Secretary reported that more gas cartridges have been ordered and should be
arriving soon. Director Hayhurst will follow up with Golden State Water Company
again to ask how their attempts to control the Ground Squirrels inside the
water tower compound are going.
The updated list of Long
Range Plans for Barstow Heights Park was reviewed. President Jacobs reported
that all of the new park equipment that was ordered had arrived in mid-July and
that John Rowe had already been able to assemble and install all of it in both
Parks. The Secretary reported that she had just received a “project information
sheet” from Southern California Edison that she is filling out and submitting to
request (again) that a service technician come and help determine what options
the District has for adding new street lamps/lighting on the East side of the
Basketball Court. Director Schendel reported that he had walked through and
inspected Barstow Heights Park recently, and had compiled a list of
projects/improvements he would like to suggest be considered. He read the list
and explained his recommendations. The Secretary will type up a copy of his
list for the Director’s to refer to and review again at the next Board Meeting.
Venner Park was addressed.
The Safety Check List from the City was reviewed. There were no deficiencies
noted on the list. The report specified that the park had been sprayed with
weed killer and pre-emergent inside and out. The updated list of Long Range
Plans for Venner Park was reviewed. Director Wilkey reported that he had asked
a City grounds-keeper about replacing the missing support pole for a young tree,
and that it was taken care of quickly. President Jacobs reported that he was
pleased with the work John Rowe had done recently also. He dug holes by hand in
order to avoid damaging any sprinkler/water lines when he cemented in the
foundations of the Benches and other new equipment he assembled and installed
at both parks.
The Office Building and
Compound were addressed. The Secretary reported that she would call again for
an update on the status on the Bulletin Board (ordered from Belson Outdoors) this
week. She had been told to expect it to arrive by early August, but she hadn’t
received the shipping confirmation yet. The Secretary had also received a
Bid/Proposal from JDR Construction to remove the old air conditioning unit and
patch the inside and outside of the wall where it sat, as well as, repair/patch
the cracked dry-wall on the inside of the building and paint the interior also.
The Board asked that a more detailed description of the work
to be done be included in the written contract. The Secretary will talk with
John Rowe to request a revised Bid/Proposal so the Board can review it again at
the next Board Meeting. President Jacobs reported that he had sprayed weed
killer around the outside of the Office Building again.
The Notice of Election
and Candidate Filing information was reviewed. The Secretary reminded the Board
which three seats would expire in December of 2015 (Jacobs, Schendel, and
Wilkey) and that if they wished to re-apply as a Candidate for another 4-year
term, the paperwork filing deadline needed to be met very soon (5pm on August
7th).
The Board reviewed the
new Outline and Review Schedule for the Policies and Procedures Manual that the
Secretary had prepared and provided in their agenda packets. Director Hayhurst
suggested there be a more visible way of checking off the items on the list
that had been completed, so the Secretary will revise the documents again.
Director Hayhurst also updated the Board that she had requested and is still
expecting to receive the sample Purchasing Policy document (from Helendale CSD)
for the Secretary to use and draw content/ideas from as needed to write the new
Purchasing Policy.
The General Manager
reported that she had talked with the Auditor about scheduling the date he will
be attending a Board Meeting to review the Audit. He suggested that he could
come as early as the October 26th Board Meeting, provided the District complies
quickly with all of the steps required to complete the Audit before the end of August
or September. The Auditor will be calling her this week and had invited
Director Hayhurst to join in on the Conference Call also to begin the process.
President Jacobs asked if
there were any Directors’ Reports to discuss. Director Wilkey reported on his
assignment from President Jacobs to review the current insurance policy that
covers the District and share his professional opinion on whether it is
adequate and/or lacking in any areas. He believed that there are other
insurance company options that could save the District money while offering the
same or better coverage. Since the current insurance policy is pre-paid until
next May, Director Hayhurst suggested that the Board begin discussing insurance
policy options again in January before the re-enrollment period begins. The
Secretary will add the item to the January 2016 Agenda.
President Jacobs asked
the Secretary if there were any additional bills to be presented. She indicated
that there was one new bill not listed on the Agenda. Director Wilkey motioned
to pay all of the bills as presented including a payment of $2,200.00 (invoice
#369) for labor to assemble and install new park equipment (2 picnic tables, 4
trash cans, 2 barbecues, and 8 benches). Director Stapp seconded the motion. The
motion carried unanimously. There was no New Business to address and no
Executive Session requested.
The next Regular Meeting
was scheduled for Monday, August 24th at 6:00 PM. The meeting adjourned at 7:15
PM.
Submitted by:
Jen Rubio - Secretary/General
Manager
