BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, April 24th, 2017
President Jacobs called
the meeting to order at 6:00 PM and Director Schendel led the group in the flag
salute. Directors Jacobs, Schendel, Stapp, and Hayhurst, were all present.
There was one guest attending, Mr. Gene Low.
The Consent Items were
reviewed. President Jacobs asked for a brief recess at 6:01 PM to allow the
Director’s a few extra minutes to read the correct copy of the minutes from the
March meeting (as the wrong Minutes had been included in the Agenda packets).
The meeting reconvened at 6:07 PM. President Jacobs motioned to accept the
Minutes of the March 27th, 2017 meeting, along with the Financial Reports for
March of 2017, as presented. Director Schendel seconded the motion. The motion
carried unanimously.
The Correspondence file was
offered for review. President Jacobs read aloud a letter requesting some
vacation time from the General Manager/Secretary. Director Schendel motioned to
accept the request and grant the Secretary the dates she asked for (June 27-29,
2017) to take her one week per year of paid vacation time. Director Hayhurst
seconded the motion. The motion carried unanimously.
Barstow Heights Park was
addressed. The Safety Check List from the City was reviewed. There were no safety
or maintenance issues reported. President Jacobs reported that the ground
squirrels continue to be a little bit of a problem. He had found and
exterminated two of them recently and had just discovered another hole that
evening that he will need to take care of with another gas cartridge.
The Secretary reported
that she had been in contact with four different landscaping companies that
week seeking tree-planting bids to help remedy the privacy concerns of the
neighbors next door to the new shade canopy. She was encouraged that she had
secured appointments with two of the companies during the upcoming week and
expected to have a bid or two very soon. President Jacobs reported that he had
done some research on the internet and had found a few companies that offer
pre-packaged solar street lamp kits that could be purchased for approximately
$3,000-4,000. If the Board could agree on one or two to purchase, then a contractor
could be hired to do the installation. The board discussed further potential ideas
and questions they had about the project, and will bring back more ideas and options
to consider again at the next meeting.
Venner Park was addressed.
There were no safety or maintenance issues listed on the report. The Secretary
was directed to contact Mark Gerardi to notify him about the concerns the
Directors have about the large crack in the sidewalk that is being separated
and lifted up by tree roots. She will also make him aware of a small dead tree
on the South side and a few dead/missing shrubs (with water lines to them
capped off), that might require some water line repairs and replacement plants.
Director Stapp updated the
Board on his progress with the potential Shade Cover project that would create
shade over the playground areas at both parks. He was told that there are no shade
covers located nearby (installed by APC Play) for the Board to see and inspect
in person. Furthermore, a final estimate for the shade cover project cannot be
confirmed unless and until the board provides the shade company with a Plot
Plan of the area. Getting the required County building permits to complete the
shade cover project is also contingent upon having a finished Plot Plan of
Venner Park. The estimate from Merrell Johnson Engineering to draw up a Plot
Plan for Venner Park was reviewed and discussed. Director Hayhurst motioned to
approve the bid from Merrell Johnson Engineering to complete a Plot Plan (also
known as a Topographic Survey), for the estimated amount of $3,495 (and not to
exceed $4,000). Director Stapp seconded the motion. The motion carried unanimously.
The Office Building and
Compound were addressed next. The Secretary had nothing new to report about the
progress on the kitchen renovations. She had not yet received any updated bids.
The hiring of the Auditor
was discussed next. Director Hayhurst motioned to continue to do business with
the current Auditor, Paul J. Kaymark, of The Pun Group, LLP, to complete the
Audit for the upcoming FYE 2017. Director Schendel seconded the motion. The
motion carried unanimously.
The 2017/18 Budget
Workshop was held. The Secretary will prepare the Budget Resolution to be
reviewed and adopted at the next board meeting.
The Senate Bill 496
(letter of opposition) was addressed next. Director Hayhurst motioned to
support the CSDA (California Special District Association) by submitting a
letter of opposition to SB496 as requested. President Jacobs seconded the
motion. The motion carried unanimously.
The review of the Long
Range Plans list was postponed again due to the large number of projects (5
total) that are currently already in the works.
The General Manager reported
that new wood chips were delivered to both parks successfully on Tuesday
morning, April 4th, 2017. Two large diesel trucks provided 60 cubic yards each
of new wood chips to each of the playground areas at BHP and Venner Park.
President Jacobs asked if
there were any Directors’ reports. There were none.
President Jacobs asked the
Secretary if there were any additional bills to be presented. She indicated
that there were none. Director Schendel motioned to pay all of the bills, as listed
on the agenda. Director Stapp seconded the motion. The motion carried unanimously.
There was no New Business to
address and no Executive Session requested. The next Regular Meeting was scheduled
for Monday, May 22nd at 6:00 PM. The meeting adjourned at 7:06
Submitted by:
Jen Rubio
Secretary/General Manager
