BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, September 25th, 2017
President Jacobs called
the meeting to order at 6:00 PM and Director Hayhurst led the group in the flag
salute. Four directors were present (Jacobs, Schendel, Hayhurst, and Low).
Director Stapp was unable to attend. There were no guests in attendance.
The consent items were
reviewed. Director Hayhurst motioned to accept the minutes of the August 28th, 2017
meeting, along with the financial reports for August of 2017, as presented.
Director Schendel seconded the motion. The motion carried unanimously.
The correspondence file was
offered for review. Director Hayhurst called the board’s attention to an
article she had read in the CSDA magazine she had just received in the mail
(Sept-Oct 2017 issue, page 20). She wanted to inform the board that as per the
article, “Districts are no longer required to hire department registered contractors
or file a PWC-100 form for projects under $25,000 for new projects and under
$15,000 for maintenance projects.” The Secretary was directed to make sure that
a form 100 is filed for the shade cover project that is still in the works.
Barstow Heights Park was
addressed. The safety check list from the City of Barstow was reviewed. There were
no new safety or maintenance issues listed. President Jacobs reported that the
ground squirrels are still under control, as he has continued to not see any
for several months now.
The secretary had no new
progress to report regarding the street lamp near the basketball court the
board was still interested in, only that there were copies in the
correspondence file of the reminder emails she had sent to the potential
installer. Director Low brought up his observation that both pepper trees
recently planted were not looking good. The secretary will contact the
landscaper to let them know that the two new trees didn’t survive and will need
replacing.
Venner Park was addressed.
The safety check list from the City of Barstow was reviewed. There were no new
safety or maintenance issues reported. The check list did inform the board that
the City had replaced a seat on a swing set that had been vandalized during the
past month. The secretary was not yet certain as to whether a bill for that
repair would be coming (if the replacement had cost the City more than $200) or
not (if it was under $200).
The shade cover project (three
canopies to shade the playground equipment at both parks) was addressed next. President
Jacobs reported that Director Stapp had informed him that the project was
moving along as expected. The Board then discussed the color options for the metal
support poles and the canvas covers. The Board agreed upon “aquatic blue” for
the canvas shade covers and “almond” for the poles.
The installation of 22 new
trash cans (9 for BHP and 13 for Venner park) was discussed. The board reviewed
the proposal from JDR Construction to install them. The work would include the digging
of the footings and the concreting-in of the posts/bases for each of the 22 trash
cans. The job includes John Rowe’s preference to have the shipment sent directly
to him (his yard), where he will unload the freight shipment with a forklift,
assemble, and then transport them back to the job sites to install. Director
Hayhurst motioned to approve the bid of $6,140 to do the job. Director Low
seconded the motion. The motion carried unanimously.
The office building and
compound were addressed next. The board reviewed and discussed the two bids
received for the kitchen renovation job. Director Low motioned to accept the
bid from JDR Construction for $8,350 to do the work as listed on the proposal
dated 9-22-2017. Director Hayhurst seconded the motion. The motion carried
unanimously. The secretary was directed call Sanchez Roofing company to request
a roof inspection and estimate to re-do the roof of the office building.
The general manager reported
that she had copied the “best practices of capitalization thresholds for
capital assets” document (that the board had adopted at the last meeting), on to
district letterhead and had the board president sign it so she could send an
official copy of that on to the Auditor, as well as, include a copy in the
policy and procedure manual. She also reported that she will have jury duty in
Victorville on Tuesday 10/3 so will need to miss work that day. The board
recommended that she go ahead and serve jury duty if selected, and she can make
up any office hours she may have to miss when she is able to.
President Jacobs asked if
there were any directors’ reports. Director Hayhurst reminded everyone that
October 7th is Spanish Trail Day at the Desert Discovery Center. Director
Schendel reported that there are still trees growing in his road (in the cracks
full of dirt) near his home. Director Low expressed his disappointment that so
many of the potholes weren’t filled in before the roads were re-paved, which
resulted in the new roads still being full of large bumps in many spots.
Director Jacobs reported that he had recently learned that the MWA (Mojave
Water Agency) is releasing a little more water to the area. He’d also observed on
a few occasions (mornings) the County working to fill in cracks on some of the
East/West streets.
President Jacobs asked the
secretary if there were any additional bills to be presented. She indicated
that there were none. Director Schendel motioned to pay all the bills, as presented.
Director Low seconded the motion. The motion carried unanimously.
There was no new business to
address and no executive session requested. The next regular meeting was scheduled
for Monday, October 23rd at 6:00 PM. The meeting adjourned at 6:44 PM.
Submitted
by:
Jen Rubio
Secretary/General Manager
Jen Rubio
Secretary/General Manager
