BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, October 23rd, 2017
President Jacobs called
the meeting to order at 6:00 PM and the secretary led the group in the flag
salute. All five directors were present (Jacobs, Schendel, Stapp, Hayhurst, and
Low). There were no guests in attendance.
The consent items were
reviewed. Director Hayhurst motioned to accept the minutes of the September 25th,
2017 meeting, along with the financial reports for September of 2017, as
presented. Director Stapp seconded the motion. The motion carried unanimously.
The correspondence file was
offered for review. President Jacobs called attention to the “president’s
special acknowledgement award,” received from SDRMA (liability insurance) in
recognition of having no paid claims for five consecutive years. Director
Hayhurst will be attending the ASBCSD (Association of the San Bernardino County
Special Districts) meeting hosted by the Mojave Water Agency with Beverly Lowry
on November 13th (as per the flyer/invitation included in the correspondence
file).
Barstow Heights Park was
addressed. The safety check list from the City of Barstow was reviewed. There were
no new safety or maintenance issues listed. Director Stapp mentioned that he
noticed that one of the nets on one of the basketball hoops is worn out and
there’s not much left of it, so he’ll be replacing it soon. President Jacobs reported
that the ground squirrels are either gone or hibernating, as he has continued
to not see any for several months now.
President Jacobs reported
that he and the secretary had both been trying to reach Zapp Electric regarding
the new street lamp installation (near the basketball court) project. They had
both been unsuccessful at contacting him so far, but will keep trying. The
secretary reported that she was still working with Unique Landscaping to get
the dead pepper tree replaced. The Board discussed the old cottonwood trees in
the park (the only two that are left). Director Hayhurst suggested than an
arborist be hired in February or March to come out and inspect them. Then, if
the arborist recommends, one or both can be removed, but only if completely
necessary due to safety concerns.
Venner Park was addressed.
The safety check list from the City of Barstow was reviewed. There were no new
safety or maintenance issues reported. The report did specify that some minor
tree trimming had been done. President Jacobs was concerned about how short some
trees had been trimmed, but he was also thinking that maybe it was done as a
safety precaution (to prevent people from running into the low-lying branches).
The secretary will follow up with Unique Landscaping also about the
dead/missing trees and shrubs that still need replacing there. President Jacobs
also mentioned that two very tall poles in the fitness area were missing their
caps, so that will need to be addressed in the near-future, as well.
Director Stapp updated the
board that he had nothing new or different to report about the shade cover
project (three canopies to shade the playground equipment at both parks). The
project is progressing along as expected. The secretary reported on the email
correspondence she had with the company (APC Play) that morning to clarify the
correct addresses of both parks for the engineering plans. The engineering
plans were just about ready to be submitted to the County for approval.
President Jacobs shared
the map he had drawn up to mark and show the locations where the new trash cans
(22 total, 9 at BHP and 13 at Venner) should go. The trash cans are expected to
arrive during either the first or second week of December. Once they are
delivered, President Jacobs will contact the City and meet up with one of the
groundskeepers to coordinate and mark where the sprinkler lines are located, so
John can avoid them during installation.
The office building and
compound were addressed next. The secretary reported that she expected the
kitchen renovations to begin by mid-November and that she anticipates that some
or most of the work was likely to be done before Thanksgiving.
The general manager reported
that she had researched and learned how to submit the PWC-100 form (for the
shade canopy project) online. A County permit number and some other final
details were still required to be able to fill out the form completely, and she
should have all of that information once the county approves the job, so will be
able to submit the form then. She also reported that she had made a little
progress on re-organizing the policy and procedures manual, and was planning to
continue working on that. Her goal was to have an updated/current copy of the
manual complete by the end of the year. Director Hayhurst will also get with
the secretary to work on shredding and destroying some of the old
files/documents that no longer require keeping, once the kitchen renovations
are done.
President Jacobs asked if
there were any directors’ reports. There were none.
President Jacobs asked the
secretary if there were any additional bills to be presented. She indicated that
there were none. Director Stapp motioned to pay all of the bills, as presented.
Director Low seconded the motion. The motion carried unanimously.
There was no new business to
address and no executive session requested. The next regular meeting was scheduled
for Monday, November 27th at 6:00 PM. The meeting adjourned at 6:38 PM.
Submitted
by:
Jen Rubio
Secretary/General Manager
Jen Rubio
Secretary/General Manager
