BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, March 26th, 2018
President Jacobs called the meeting to order at 6:02 PM and Director Low led the group in the flag salute. Three of five directors were present (Jacobs, Schendel, and Low). Directors Stapp and Hayhurst were unable to attend. There were no guests in attendance.
President Jacobs reminded the board that the Countywide Plan Survey was due in just a few days (by 3/30). President Jacobs clarified that the purpose of the survey is to give the County some input for their long-range planning. The Secretary gave another printed copy of the survey to Director Low.
The consent items were reviewed. Director Schendel motioned to accept the minutes of the February 26th, 2018 meeting, along with the financial reports for February of 2018, as presented. Director Low seconded the motion. The motion carried unanimously.
The correspondence file was passed around for review. A bid from JDR Construction (to install solar lighting by the basketball court at Barstow Heights Park), had just been received and was included in the file. President Jacobs recommended that the item be added to next month’s agenda for further consideration when more Directors are expected to be present.
Barstow Heights Park was addressed. The safety check list from the City of Barstow was reviewed. There were no new safety or maintenance issues listed. The report stated that new shade structures were in the process of being installed. President Jacobs informed the board that there were a few issues currently causing the project to slow. The contractor had never been out to the actual site to inspect it ahead of time (as Director Stapp had suggested and requested), so the shade canopies were engineered to be installed on a flat landscape and therefore, the installers were unprepared to deal with the grade they encountered once on site (at Venner Park). Some parts of the structure had to be returned to the manufacturer to be modified, to ensure that the poles would fit at the correct height. This also meant that a County inspector would now be required to come to the site to approve the adjusted site plans, as well. The secretary posted signs requesting that the public stay out of the fenced in areas for their safety, once she realized that the project was going to take longer than the 5-7 days that had been expected. President Jacobs reported that the ground squirrels continue to be under control, but he anticipated possibly seeing more of them as soon as the weather starts to warm up again. The dead pepper tree was discussed. The secretary confirmed that the landscaper had come by to inspect the tree a few weeks prior; but was uncertain how soon it would be replaced. She believed that the new tree was still on order. She then reported that Unique Landscaping had been at the office to clean up the yard outside the office building on Friday afternoon 3/16. The weeding was a big job and took several hours, since it hadn’t been done for a while. When asked about the trash cans, the secretary reported that she had confirmed with John Rowe that he does still have the 3 left-over pedestal mounts, so the three trash cans can now be ordered, minus the need to order the mounts.
Venner Park was addressed. The safety check list from the City of Barstow was reviewed. There were no new safety or maintenance issues listed. The report stated that the new shade structures were in the process of being installed. President Jacobs reported that the missing blue caps that needed replacing (up high on top of the fitness equipment/poles) at Venner Park, were there again. The Secretary had been researching where to get the replacement caps, but then they had mysteriously reappeared back in place about three weeks prior. She suspected that either a City grounds-keeper or possibly whoever might have taken them in the first place was responsible for replacing them.
The general manager reported that after several weeks of experiencing technical difficulties with the DIR website (Department of Industrial Relations), she finally had success submitting the form PWC-100 for the shade canopy project on 3/21. The “ShredYourDocs” company had come to the office on 3/15 and shredded 15 boxes of old documents. She reported that she was currently working on re-submitting the SCR (State Controller’s Report) and mailing the form 700’s to the County (that are due in the coming week). Lastly, she reported that she had been receiving a lot of phone calls from the public inquiring when the parks would be open again. She reported telling people that the goal and the plan was for construction to be done and the playgrounds open again by Easter weekend (Friday 3/30), but she couldn’t promise that for certain.
President Jacobs asked if there were any directors reports. There was nothing more to report.
President Jacobs asked the secretary if there were any additional bills to be presented. She indicated that there were none. President Jacobs motioned to pay all the bills, as presented. Director Low seconded the motion. The motion carried unanimously.
There was no new business to address and no executive session requested. The next regular meeting was scheduled for Monday, April 23rd at 6:00 PM. The meeting adjourned at 6:27 PM.
Submitted by:
Jen Rubio
Secretary/General Manager
