BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, October 8th, 2018
President Stapp called the meeting to order at 6:01 PM and Director Schendel led the group in the flag salute. All five directors were present (Stapp, Jacobs, Schendel, Hayhurst, and Low). There were no guests in attendance.
The consent items were reviewed. Director Schendel motioned to accept the minutes of the August 27th, 2018 meeting, along with the financial reports for August of 2018, as presented. Director Low seconded the motion. The motion carried unanimously.
The correspondence file was passed around for review.
Barstow Heights Park was addressed. The safety check list from the City of Barstow was reviewed. There were no new safety or maintenance issues listed. Director Jacobs continues to keep the ground squirrel population under control. They have been very inactive (rarely seen) in recent months. Director Low reported that he had figured out how to use the remote control for the new solar light. He said that he had to be standing directly underneath it for the remote to work. He programmed it to stay brightly lit for five hours, then dim for two hours, and then shut itself off. The need for trash can lid replacements was discussed. The secretary reported that Mark Gerardi had called her recently to let her know that many of the older metal lids were beginning to rust and that they would eventually become a safety issue (sharp edges). He suggested that the District replace at least ten of the older lids at BHP and five at Venner Park with the newest option, Fiberglass lids that won’t rust. The secretary had been unable to find pricing online, so she will need to call the company again and will have the pricing available at the next board meeting, so the board can determine how many to order. President Stapp reported that he had replaced the basketball nets at BHP in late July, and that they were still in good shape, but he purchased a few extra nets at Big 5 Sporting Goods just before they closed, so he is now prepared with three extra replacement nets whenever they might be needed again. He estimated that he had been replacing them approximately twice a year (total of 4 nets per year).
Venner Park was addressed. The safety check list from the City of Barstow was reviewed. There were no new safety or maintenance issues listed. President Stapp reported that the goat heads had been cleaned up and taken care of, so the secretary no longer needed to follow-up with making sure that would happen. The secretary was directed to write a thank you letter to Paul Wilkey for doing such a great job cleaning them up (without ever having been asked to do so). The board reviewed and discussed the bid for certified safety inspections and audits of both playgrounds by Pacific Park and Playgrounds. Director Hayhurst, motioned to approve the bid of $1,600 to inspect and audit both playgrounds, upon correction of the address listed on the billing invoice. Director Schendel seconded the motion. The motion carried unanimously.
The office building and compound was addressed. The Board reviewed and discussed the bids from R. Sanchez Roofing and Clemmer Services to re-roof the office building. The job of re-roofing would require a professional like Clemmer Services, to first disconnect the heating and air-conditioning units and venting, then remove it all (with a crane) from the roof before the work could be done, and then replace it after the new roof and fascia boards are on. The board requested that the secretary request and acquire an additional bid from Sun Harvester to handle the removal and replacement of the heating/air-conditioning unit, so they will have another estimate to adequately compare pricing. The Directors will review and discuss the bid from Clemmer Services again at the next board meeting.
Director Schendel motioned to approve the bid from R. Sanchez Roofing to replace the roof and fascia boards on the office building as specified in proposal # 9569 for $3,500. Director Low seconded the motion. The motion carried unanimously. The removal and repainting of the outside screen that protects the front window glass, as well as, the replacement of the signage above the door that needs to be updated and mounted to the front of the building was discussed. The secretary had been discussing these projects with Al Fiero and she didn’t know his exact pricing yet, but she anticipated that the price he will charge will likely be below her spending limits, and therefore, she expects to be able to hire and pay him to do the work as soon as he is able to without board approval. The secretary was directed to also ask Al Fiero if he would be interested in the job of painting the new fascia boards on the building, once they are in place. Director Jacobs was thanked for the work he did in the kitchen to fix/finish the trim molding under the counter.
The general manager reported on the finances. She reported that due to the takeover of Desert Community Bank by Flagstar Bank, the small “per check fees” that had previously been waved, would again be required charges in the future, unless the board opted to switch over to another type of account. The board agreed that it was better to stay with the current high-interest-yielding checking account and pay the small fees, rather than lose out on the interest the account still generates. She also let them know that (if they agreed) she would soon gain online access to the account (not to pay bills, but rather only to see/print paper statements), so as to avoid paying the new fee of $4 per each monthly account statement mailed that the bank would now be charging if the district didn’t opt out.
President Stapp asked if there were any directors reports. Director Jacobs reported that he had contacted Mark Rowan at Merrill Johnson Engineering. He would be following up with him again soon to see if he has any updates from the County Flood Control Department, that would allow the engineering work that is wanted at Venner Park to proceed. Director Hayhurst asked if anyone knew anything more about if/when the incumbent Director’s interviews with the Desert Dispatch reporter might be published. No one had heard anything further. She informed and invited everyone to the Barstow Water-Wise Festival coming up on Saturday 10/20 at Barstow Community College. President Stapp reported that he had contacted a few friends that lived on L Street to inquire if they had had any issues or confusion about being required to use “L Avenue” (incorrectly) as their address, like Mr. James (Rick) Hoover had. Director Low was thanked again for programming the new street light.
President Stapp asked the secretary if there were any additional bills to be presented. She indicated that there were three new bills just received, including: 1). Southern California Edison - $114.45, 2). High Desert Alarm $336.00 (annual), and 3). Golden State Water - $291.80. Director Jacobs motioned to pay all the bills, as presented. Director Hayhurst seconded the motion. The motion carried unanimously.
There was no new business to address and no executive session requested. The next regular meeting was scheduled for Monday, November 26th at 6:00 PM. The meeting adjourned 6:48 PM.
Submitted by: Jen Rubio
Secretary/General Manager
