BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, January 28th, 2019
Director Schendel called the meeting to order at 6:02 PM and then he led the group in the flag salute. There was one guest, resident Paul Wilkey, in attendance, along with the two newly re-appointed Directors (Stapp and Low). The secretary administered the Oath of Office to President Stapp and Director Low and once sworn in, President Stapp resumed and presided over the meeting. President Stapp thanked Director Schendel and acknowledged that a quorum of three was present and ready to do business. Director Jacobs was unable to attend due to a family commitment.
The board addressed public comments and gave the floor to their guest, Paul Wilkey. Mr. Wilkey had two items to share with the Board. 1). He wanted to let the Board know that the Barstow Community College Board of Trustees had approved a new map defining the voting districts that would likely affect the 2020 election. The borders now zig-zag through the Heights and the new map can be seen and referenced on the BCC website. 2). Mr. Wilkey also let the board know about someone who might be interested in the board vacancy position. The secretary will contact him to give him more information. The board thanked Mr. Wilkey for his time and for his continued service to the District (including the weed/goat-head removal he had done at Venner Park last fall without being asked) and he left the meeting at 6:12 PM. Since there had still been no applicants, the secretary was directed to advertise the board vacancy (again) in the Desert Dispatch, on Facebook, the blog (website), and nextdoor dot com.
The consent items were reviewed. Director Schendel motioned to accept the minutes of the November 26th, 2018 meeting, along with the financial reports for September, October, November, and December of 2018, as presented. Director Low seconded the motion. The motion carried unanimously.
The correspondence file was passed around for review. The secretary was asked about the audit and she updated the board about how that had progressed. A final draft of the audit report for the board to review and approve should be ready next month.
Barstow Heights Park was addressed. The safety checklist from the City of Barstow was reviewed. There were no new safety or maintenance issues listed. The 20 trash can lid replacements that had been ordered were discussed again. The secretary will have them delivered to the City maintenance yard, instead of to her office.
Venner Park was addressed. The safety checklist from the City of Barstow was reviewed. There were no new safety or maintenance issues listed. The secretary reported that the playground inspections that the board had approved last month were still in the works.
She had contacted the inspection company (Dynacon) and was expecting them to put the district on their schedule very soon. She will follow up with them again to firm up a date for the inspections to happen.
The office building and compound were addressed. The board discussed the estimates from Clemmer Services and Sun Harvester, Inc. to remove and reinstall the heating and air-conditioning units on the roof before and after the re-roofing job is done by R. Sanchez Roofing. Director Low motioned to accept the bid from Sun Harvester, Inc. and hire them to do the job (adding the tune-ups of both units; heating and air-conditioning) for the additional prices quoted. Director Schendel seconded the motion. The motion carried unanimously. The board discussed the renovations to the front window (to be done by Al Fiero) and the sign on the front of the building (to be re-painted by Kathy Fierro). The secretary will also contact the phone company (Frontier) again to come service the office phone line. It had stopped working shortly after a recent rain storm.
The Board Vacancy was discussed. The secretary will revise the “Notice of Board Vacancy,” to reflect a new due date (February 20th) and include her cell phone number so that those who might call for more information can reach her, even if/when the office phone isn’t working.
The general manager turned in her letter of resignation and the board discussed how they would proceed to fill her position as soon as possible. The secretary is willing to stick around to help train her replacement, if the board so desires, until no later than March 28th. She will begin advertising the position right away, so the board will have some applicants to consider for the position by the next meeting.
President Stapp asked if there were any directors reports. No one had anything new to discuss.
President Stapp asked the secretary if there were any additional bills to be presented. She indicated that there were two new bills just arrived, 1). Southern California Water Co. for $120.75 and 2). Southern California Edison for $116.95. Director Low motioned to pay all of the bills, as presented. Director Schendel seconded the motion. The motion carried unanimously.
There was no new business to address and no executive session requested. The next regular meeting was scheduled for Monday, February 25th at 6:00 PM. The meeting adjourned at 7:04 PM.
Submitted by:
Jen Rubio
Secretary/General Manager
