September 24, 2019 Minutes (approved 10/22/19)

REGULAR MEETING MINUTES

Tuesday, September 24, 2019

6:00 p.m.

1.  Meeting called to order at 6:12 by President Stapp. Pledge of Allegiance led by Director Low.

2.  Directors present: Daryl Schendel, Gene Low and Jim Stradling.

          A.  Guests present: Kyle Woolley and Jonathon Brown, both with City of Barstow.

                   Mr. Woolley is the new Superintendent of Parks and the following items were discussed with the Board;

                   1. He is a certified park safety inspector and a member of the National Parks and Recreation Assoc.  He will have kits for monthly safety inspections and then can do an audit once a year.

                   2.  Maintenance and up-keep to continue as well as the minor repairs that were to be done by City workers.  Monthly reports will be forthcoming and possibly in digitized format.  An in-depth annual report will be done once a year.

                   3.  President Stapp and Mr. Woolley will meet in the next few months to discuss the contract renewal between the City and BHCSD.

                   4.  ADA compliance is discussed, and future requirements may include rubber matting to access playground equipment.  Also, tree replacements at H Street park for damaged trees will be brought to Mike Brown’s attention for approval.  Status of trash can lid replacement will also be checked on.  CPR/address information signs should be placed at both parks.

Both guests and thanked for their attendance and information provided.                          3.  Approval/consent items:

Minutes of 8/27/19, financial reports and bills/issued checks.  Motion by Director Schendel to approve with a second by Director Low.  Motion carried/items approved with no opposition.

4.  Correspondence is reviewed by President Stapp. He will be taking some items with him for further review, specifically the email from the CSDA Attorney regarding current Board vacancy.  Mail-in ballot and 4-member Board mentioned.  President Stapp will look for By Laws regarding issue.

5.  Parks:  

          a. Park Maintenance Agreement discussion to be held at some point soon.

          b.   Barstow Heights Park--President Stapp will drop off supplies to Director Low regarding a couple of squirrels.  The shade canopy was replaced on 9/17/19.  Equipment for park repairs/replacement has arrived and work should start the beginning of October. Venner Park---President Stapp indicates the sign needs removed and replaced.  Director Low will take labeled keys found to see if they are current.

6.  Office building and area: 

          a. Kathy Fiero will be contacted by Carol for sign status.  Window grates were painted and repaired.  Gregg Lint will submit a bid to paint the eaves, facia and trims on the building.

          b. Carol will be looking for a new desk to fit office needs.

7.  Written General Manager’s report was submitted to Board in advance for review. No issues for discussion. Report will be a permanent part of these minutes. (See office for copy)

8.  Directors’ reports.  None presented by any Directors.

9.  Roundtable.  None for this meeting.

10.  Executive Session pursuant to GC 54956.9(A) and GC 54957.1 is not required.

Adjournment at 7:24 p.m.

Next Regular Meeting:  Tuesday, October 22, 2019 at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Posted on Nextdoor.com

6:40 am Oct 15 - our dogs were barking on high alert at our fence - looking into our neighbors’ back yard. Three people - all in dark clothing - running through his yard from the big house on the southwest corner of Highview and “M”. A 4-door silver sedan driving north on “M” stopped and they all jumped in. So at least 4 people involved in this. Alarms going crazy... sheriff there now..
Keep vigilant, Barstow!!

      Regular Meeting Agenda

Tuesday, October 22, 2019 - 6:00 p.m.

Meeting Facilitator: President Rob Stapp            Directors: Daryl Schendel, Gene Low, Jim Stradling

1.  Call to order and Flag Salute

2.  Roll call/Acknowledgment of guests/public comments/questions

        Paul Messner

3.  Approval/Consent Items

Minutes of September 24, 2019

Financial/reconciliation reports

Bills/issued checks

4.  Correspondence

5.  Parks 

        a.  Barstow Heights

        b.  Venner

6.  Office Building and Area

a.  Sign, building and street borders (weeds)

b.  Office upgrades new secretary desk and printer table                                                    

7.  General Manager’s Report

8.  Directors’ Report

9.  Roundtable

10.  Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

        Adjournment -- Next Meeting Date:  November 26, 2019(?) at 6:00 p.m. 

Be on the Lookout for Suspicious Activity

Black S10 pickup extended cab custom wheels.  Suspect wearing blue coveralls, red beanie, black head band.

At approximately 0630 (broad daylight) on 10/2/2019 a black Chevrolet S10 kept circling a home in the lower heights, dropping off an individual who jumped the fence and stole items out of the yard.  They returned later and proceeded to take a second load.  If you see this vehicle call the Sheriff's Office immediately, reward if caught! 

immediately, reward if caught! 

July 29, 2019 & August 27, 2019 Minutes (approved 8/27/19 & 9/24/19)

REGULAR MEETING MINUTES

Monday, July 29, 2019

6:00 p.m.

1.  Meeting called to order at 6:31 by President Stapp. (start time delayed to accommodate overtime work for a Director) Pledge of Allegiance led by Director Stradling.

2.  Directors present: Daryl Schendel, Gene Low and Jim Stradling.

3.  Approval/consent items:

Minutes of 7/1/19, financial reports and bills/issued checks.  Motion by Director Low to approve with a second by Director Stradling.  Director Schendel abstains.  Motion carried/items approved with no opposition.

4.  Correspondence is reviewed by President Stapp. No major issues to discuss.

5.  Parks:  

            a. Park Maintenance Agreement discussion is deferred due to current City changes.  Delivery options for park equipment replacement/repairs were discussed by Board.  After discussion Board determines shipment will be delivered to Director Low’s house.  Carol will follow up with company.

                        i. Directors have been informed that Terri Peralta and Randy Crank who both worked for the City of Barstow have retired. Carol spoke with Mike Brown who is the Interim Director at this time.  He indicates position has been advertised.  No safety check lists provided due to above status of City of Barstow. 

            b. President Stapp conducted squirrel removal by office and inside fence of water tank area.  Message was received about tarantula wasps at Venner Park.  Carol will contact Terminix.  President Stapp replaced basketball nets at the park.  No squirrels at Venner park.  Carol will contact Merrell & Johnson Engineering again about plans for the Beryl St. side of park.

6.  Office building and area: 

            -- Roof replacement and air conditioning removal/replacement are complete.  Directors ask that Golden State Water Co. rep attends next meeting to update status of the water tank.  Carol will contact Jesse Ramirez.

            a. Kathy Fiero has been contacted to proceed on sign creation.  Director Low and Troy plan to work on window grates 8/3/19.

            b. Carol asked the Board about upgrading some of the office furniture and was advised to start looking at selections.

7.  Written General Manager’s report was submitted to Board in advance for review.  No follow up questions by Directors.  Report will be a permanent park of these minutes.

8.  Directors’ reports.  None given by Directors at this meeting.

9.  Roundtable, AB1234 compliance training is briefly discussed.  Carol will double check on expiration dates of training previously taken.  Current Board vacancy will be further explored with consult from attorney at CSDA.  Carol will follow up.

10.  Executive Session pursuant to GC 54956.9(A) and GC 54957.1 is not required.

Adjournment at 7:30 p.m.

Next Regular Meeting:  Monday, August 26, 2019 at 6:00 p.m 

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

REGULAR MEETING MINUTES

Tuesday, August 27, 2019

6:00 p.m.

1.  Meeting called to order at 6:06 by President Stapp. Pledge of Allegiance led by Director Schendel.

2.  Directors present: Daryl Schendel, Gene Low and Jim Stradling.

3.  Approval/consent items:

Minutes of 7/29/19, financial reports and bills/issued checks.  Motion by Director Stradling to approve with a second by Director Schendel.  Motion carried/items approved with no opposition. 

4.  Correspondence is reviewed by President Stapp. No major issues to discuss.

5.  Parks:  

          a. Park Maintenance Agreement discussion is deferred until after meeting with newly hired Park and Rec Superintendent Kyle Woolley.  Mr. Woolley contacted Carol and indicated his formal start date is the beginning of September and he is also a licensed Certified Park Safety Inspector.  Delivery of equipment for repairs should arrived on or about 9/6/19 to Director Low.

          b.   Barstow Heights Park--President Stapp indicates squirrels under control.  Director Low indicates there may be one in the upper parking area of the Heights Park.  President Stapp also spoke with Custom Shade Canopies and work to replace destroyed shade cover should begin the week of 9/3/19. Venner Park---President Stapp replaced basketball nets.  No further calls regarding wasp nest received and Terminix was to check the area and no information was received from them.

6.  Office building and area: 

          a. Kathy Fiero has been delayed starting office sign due to work commitments.  After review of outside of office with Carol, several issues were addressed by Troy who indicates he can do the work.   In addition to removal and painting of window grates, issues exist regarding painting of new facia board, repair/replacement of peeling paint on outside doors, eaves and wood trim.  Directors agree to have Troy begin work on grates and submit a bid for the other work.

          b. Carol is still looking for office furniture to fit the needs.

7.  BHCSD Safety Review Report:

          Reviewed by Board and signed by Safety Coordinator Stradling.  Motion to accept report by Director Low, second by Director Schendel.  Report approved with no opposition.

8.  Written General Manager’s report was submitted to Board in advance for review.  Proper procedure for Board appointment is still pending.  Suggestion by President Stapp regarding appointment at next meeting.  Auditor Paul Messner has started yearly audit and was at office this date.  Carol will also follow up regarding email from LAFCO suggesting yearly audit may not be required.  Carol also notifies Board of Form 700 filing requirements.  Director Stradling to complete.  Al Fiero to be contacted regarding agreement of work for District.  Report will be a permanent part of these minutes. (See office for copy)

9.  Directors’ reports.  Director Schendel asks that inquiry be made to Roads Department about cracks in lower heights that may be a result of recent earthquakes.  President Stapp reviews need for engineering work regarding upgrades to Beryl Street side of park and will contact Merrell-Johnson Engineering for follow up.

10.  Roundtable, AB1234 compliance training is to be completed by Directors Schendel, Low and Stradling.  Discussion of changing regular meetings to Tuesday night is held.  Motion made by President Stapp to change meetings to fourth Tuesday of the month, second by Director Low, no opposition.  Motion is passed.  Meetings will now be on the fourth Tuesday of the month beginning September 24, 2019. 

11.  Executive Session pursuant to GC 54956.9(A) and GC 54957.1 is not required.

Adjournment at 7:17 p.m.

Next Regular Meeting:  Tuesday, September 26, 2019 at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk