BARSTOW
HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR
MEETING
August
27th, 2012
President Jacobs opened the meeting at 6:04 PM and Director
Wilkey led the group in the flag salute.
Directors Jacobs, King, and Wilkey, were present. Director Stapp was not present. Director Schendel entered the meeting at 6:10
PM. Guests in attendance were Barstow Heights residents, Norm and Tricia
Sheppeard and Gene and Peggy Haines.
Mrs. Tricia Sheppeard, a resident on Turquoise, informed us that
a “Smoke Tree” that used to grow on Crestview between O and P streets had gone
missing just 3 days prior. It was a large tree that must have been pulled up
suddenly and they are wondering why.
Mrs. Sheppeard brought in photos of the tree for us to see and the Board
agreed that we would investigate it further and let them know what we find out.
President Jacobs requested a motion on the Consent Items. Director King motioned to accept the minutes
of the July 16, 2012 Meeting, along with the Financial Report for July 2012 as
presented. Director Wilkey seconded the
motion. Motion carried unanimously with
the stipulation that the Board requests that future meeting minutes be less
detailed and more brief.
The Correspondence was offered for review. President Jacobs expressed interest in a
flyer/invitation to the Mojave Water Agency facilities mini-tour coming up on
Thursday, November 8th in Apple Valley.
H Street Park was addressed.
The Safety Check List from the City was reviewed. President Jacobs reported that the Ground
Squirrels are back, so he and Director Stapp set off more cartridges last
Friday. Unfortunately, the Ground
Squirrels look like they will continue to be an ongoing problem that will take
more time and more effort.
The Bid Sheets for General Improvements were addressed. The
secretary reported that she is working on typing these documents up, and that
they are partially done, but she is going to need more input about some of the
specific requirements the Board desires for each job. President Jacobs and
Director King agreed that they would come up with a list of specific tasks
required for the Parking Lot Paving Project at H street, which was the main Bid
Sheet the secretary was feeling challenged by.
A Bid Sheet for Tree Inspections/Maintenance at H street Park, a Bid
Sheet requesting Landscaping proposals for Venner Park, and a Request for
proposals to remodel and renovate the Horseshoe pits at both H street and
Venner Parks are in the works.
Venner Park was addressed. The Safety Check List from the City was reviewed. The Tot Turf Warranty recently received in the mail from Pacific Park and Playground (formerly Pacific Design Concepts) was reviewed. Maintenance in the form of a rolled on coating of an aliphatic based urethane is recommended every 12-18 months. The secretary was directed to get copies of the Warranty and Maintenance information to Mark Gerardi and make sure that some action is taken to make sure the roll-coat maintenance is done 12 months from now. The secretary was also directed to talk with Mark Gerardi about our gopher problem to find out what kinds of remedies (traps?) we should look into using.
The Secretary was unable to provide the Board with an updated
copy of the Fall 2012 Newsletter. The
computer file was mistakenly deleted, and had to be re-typed all over again. The Secretary will finish up the reformatted
Final Draft to be reviewed again at next month’s meeting.
President Jacobs read the letter of reply from County Road
Maintenance regarding our request for further information about what kinds of
road projects are in the works for the next fiscal year and beyond. We can
expect to receive a list of future planned projects for FY2013-14 later this
fiscal year.
The Dorothy Davis Estate Land was addressed. President Jacobs has been in contact with
Terri Peralta regarding whether the City has any interest in maintaining a
possible new park there and is still waiting to hear back from her. The Land on the corner of O street and Linda
Vista is currently still up for sale.
The Board addressed the Auditor’s Agreement (engagement letter)
from David B. Whitford Jr., CPA. The
letter proposed that his fee will not exceed $5,100 for audit services and $550
for other accounting work for the Fiscal Year 2011-12. When asked, the secretary was able to
determine that the fees for his services completed for us last year were $6,400
for audit services and $500 for other accounting work. President Jacobs
motioned to sign the agreement/engagement letter. Director Schendel seconded the motion. Motion carried unanimously. President Jacobs signed the three copies of
the agreement and directed the secretary to return two of the copies by mail to
the CPA as requested by him.
The Board addressed the request from a resident to e-mail her
copies of the upcoming meeting Agendas and approved Minutes. The Board agreed that this will be one of the
Secretary’s general duties each month and that the Secretary should maintain a
list of e-mail addresses to use that includes any and all residents who want to
receive this information by e-mail each month.
The Secretary informed the Board that she has been working on
designing a free Website/Blog (www.BarstowHeights.blogspot.com) that can
be utilized to share online all of the things we are doing to benefit the
community. The Blog offers easy
accessibility for the Public to help them stay informed about what we are
discussing and planning. The Meeting
Agendas and approved Minutes can be posted every month and postings can include
any other urgent/important information we want to share with our residents and
those who enjoy using our Parks. The
Board agreed that as long as the Blog doesn’t prove to be too much of a demand
for her time during office hours, that the Secretary can continue to update it.
The General Manager/Secretary reported that she was able to
complete her required online Ethics Training course on August 7th and a copy of
the certificate of completion has been received. The Secretary informed the Board that the
monthly High Desert Special Districts Luncheon at Los Domingo’s has been moved
to the 2nd Wednesday afternoon of each month.
The next one will be on September 12th starting at Noon and all Board
members are invited to attend along with her any time. The Secretary also let the Board know that
her office hours have officially changed to Tuesdays, Thursdays, and Fridays
from 12:45-4:15pm and that her e-mail signature and the “office hours” sign on
the gate have been updated to reflect this change. President Jacobs reminded her that the office
telephone answering machine needs updating also.
President Jacobs requested Director’s Reports. Director Schendel
reported that he discovered a large sink hole on the South side of Church and M
streets that needs to be reported to the County.
President Jacobs asked the Secretary if there were any
additional bills to be paid. She
indicated there were none. Director
Schendel motioned to pay the bills as presented. Director Wilkey seconded the motion. Motion carried unanimously. There was no new business to address.
The next Regular Meeting is scheduled for Monday, September
24th, 2012 at 6:00 PM. The meeting adjourned at 7:09 PM.
Respectfully Submitted,
Jen Rubio - Secretary
A G E N D A
REGULAR MEETING
September 24,
2012 6:00 PM
1. Call to Order and Flag Salute
2. Roll Call and Recognition of Guests
3. Public Comments/Questions
4. Consent Items:
Minutes – August 27, 2012
Financial Report – August 2012
5. Correspondence
6. Parks:
H Street: Safety Check List, Ground Squirrels, General
Improvements,
Bid sheets for Horseshoe Pits, Parking Lot,
and Trees
Venner: Safety Check List, Gophers, General Improvements,
Bid sheet for Landscaping proposals
7. Newsletter – Fall 2012 (final draft)
8.
Dorothy Davis Estate - Land
9. Website (blog) and Facebook page
(www.BarstowHeights.blogspot.com)
10. General Manager’s Report
11. Directors’
Reports
12. Bills: Edison
- $107.39 Terminix - $34.00 Verizon - $81.75
13. New Business
14. Executive
Session – Litigation GC54956.99(A) and Personnel GC54957.1
15. Adjournment
