Wednesday, March 29, 2017

Minutes from 3/6/17 Special Meeting (approved 3/27/17)

Monday, March 6th, 2017

President Jacobs called the meeting to order at 6:00 PM and Director Hayhurst led the group in the flag salute. Directors Jacobs, Schendel, Stapp, and Hayhurst, were all present. There were five guests present and President Jacobs thanked them all for attending. He explained to the guests the reason an additional Special Meeting was necessary (proposed Resolution 2017-1). There were no public comments or questions.

President Jacobs read aloud Resolution 2017-1, recommending a consolidated election for governing board members with statewide general elections, and approving the rescheduling of such elections from odd-years to even-years, commencing with the 2017 election. Director Hayhurst motioned to pass and adopt Resolution 2017-1 as written. Director Stapp seconded the motion. A guest asked a question about what the anticipated cost increase would be if the Board didn’t pass the Resolution. The Secretary answered that she was told that election costs could increase by as much as 300-400% for any districts that opted to not recommend and participate in the consolidated election. The Resolution was then approved and adopted by the following roll call vote:
            Richard P. Jacobs, President             Aye
            Daryl R. Schendel                                Aye
            Robert M. Stapp, Vice President      Aye
            Jeanette L. Hayhurst                           Aye

President Jacobs updated the Board about the recent meeting with Merrell Engineering regarding the engineering necessary to possibly construct sidewalks and curbs along the South side of Barstow Heights Park. Presidents Jacobs, the Secretary, and resident, Gene Low, met with engineer Mark Rowan on Thursday 3/2 at 4pm. There were a few options that Mr. Rowan wanted to investigate further before coming up with an official written estimate. While measuring and taking into account the county right-of-ways, it was determined that a portion of chain-link fencing would either need to be moved inward on the property near the corner of H Street and Beryl Road, or an encroachment permit from the county might be necessary. He also looked at Venner Park to determine some possibilities there as well. Mr. Rowan suggested that Venner Park be surveyed and a plot plan be drawn up, so he could determine exactly where fence lines are located in relation to the county right-of-ways. Flood control plans would also need to be looked at more closely there before the possibility of sidewalks and curbs could be determined there as well. Mr. Rowan hoped to have an official bid/estimate prepared and ready for the Board to consider by the next Regular Meeting.

The General Manager reported that she had provided on the table for the Director’s reference, a copy of the latest newspaper article regarding the annexation issue that was printed in the Desert Dispatch on 2/28/17 (just in case they hadn’t all already seen it). The article was titled, “Barstow City Council approves formation of annexations committee.” She also reported that, as directed, she had delivered in-person a certified copy of an excerpt from the (approved on 2/27) minutes of the January 23rd Board Meeting, to the City Clerk’s office on Thursday 3/2 around 2:30pm. The documentation she gave to the City included a copy of the January 23rd agenda, the certified excerpt of the 1/23 meeting minutes (that stated that the general consensus and agreement of the majority of attending residents was that they were opposed to the annexation), as well as, a copy of the Frequently Asked Questions document that is also referenced in the January 23rd minutes.

President Jacobs asked if the Directors had any reports to share. Director Hayhurst reported that she would be attending the Barstow City Council meeting starting at 7pm that evening. She was listed on the agenda to address another item (regarding water), but will also be there as a representative of the BHCSD and to offer her support to Presidents Jacobs, who planned to speak regarding the possible annexation during the public comments portion of the meeting. Lastly, President Jacobs reported that he had revised the Long Range Plans List to reflect three new categories including: major projects, minor projects, and present/ongoing projects, and provided a copy for all of the Directors that evening. He encouraged them to look it over and be prepared to offer additional suggestions and modifications to the list at the next meeting.

There was no New Business to address and no Executive Session requested. The next Regular Meeting was scheduled for Monday, March 27th at 6:00 PM. Private job interviews with each of the three board member candidates will start at 5:00 PM. The meeting adjourned at 6:19 PM.

Submitted by:  Jen Rubio - Secretary/General Manager

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