BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR MEETING
Monday, June 19th, 2017
President Jacobs called
the meeting to order at 6:02 PM and the Secretary led the group in the flag
salute. All Directors (Jacobs, Schendel, Stapp, and Hayhurst) were present.
There was one guest attending, the soon-to-be Director, Gene Low. Mr. Low
repeated the “oath of office,” and was sworn in by the Secretary as the newest
member of the Board of Directors, as appointed in lieu of election by the
County Board of Supervisors. Director Low then took his seat at the table up
front alongside the other Directors and was congratulated and welcomed to the
Board.
The consent items were
reviewed. Director Stapp motioned to accept the minutes of the May 22nd, 2017
meeting, along with the financial reports for May of 2017, as presented.
Director Hayhurst seconded the motion. The motion was approved 4-0, with
Director Low abstaining from the vote. Director Hayhurst will review and add
her signature to the newest reconciliation forms prepared by the accountant.
The correspondence file was
offered for review. President Jacobs shared the letter and forms from CSDA
regarding its election of new officers. The Board opted not to cast a vote.
Barstow Heights Park was
addressed. The safety check list from the City was reviewed. There were no new
safety, or maintenance issues listed. President Jacobs reported that the ground
squirrels are under control.
The Secretary had no new
information from Unique Landscaping regarding the pepper tree planting job. The
trees had been “on order” for a few weeks and they were still waiting for them
to arrive before the job could be scheduled and completed. The Secretary also
reported that bid sheets for bid 02-17 (new street lamps) had been mailed out
to 14 contractors/potential bidders. All bids are due by noon on Tuesday, 7/18,
so the Board will be able to review them at the July 24th regular meeting.
Director Hayhurst reported her concern about the growing number of weeds
outside and around the office building. The Secretary was directed to hire someone
to clean up the weeds to address that problem immediately. Director Stapp then
reported his recent discovery that a basketball net at Barstow Heights Park was
worn out and in shreds. He volunteered to replace it later during the week, and
might also buy a few spare nets, to be ready for the next time one needs
replacing.
Venner Park was addressed.
The safety check list from the City was reviewed. There were no new safety, or
maintenance issues reported, but the list did state that the broken concrete
and roots that were reported last month had been demolished and removed, and
that 160 square feet of concrete had been re-poured to replace the effected
sidewalk. The City is also working with Unique Landcaping to replace some
plants and a tree.
Director Stapp had nothing
new to report regarding the shade covers since the project will have to wait
until the completed plot plan of Venner Park is received. The Secretary was
asked if she had any updates from the engineering company. She reported that
she hadn’t heard anything from them yet, but had just received a bill (believed
to be just a partial bill for the surveying already done). The need for new
trash cans, especially at Venner Park, was discussed next. President Jacobs
shared the maps/diagrams he had drawn up of both parks so the Board could
determine the exact number and locations where they wanted the new trash cans
to go. They agreed that each canopy at Venner Park needs at least three new
trash cans, and that the three already existing concrete trash cans there should also be removed and
replaced. According to the Board’s estimate, the job might include as many as
22 new trash cans total that would need to be purchased and installed at both
parks.
The office building and compound
were addressed next. There was no new progress on the kitchen renovations as
re-estimates are still in the works. Further review of the list of long range
plans was postponed again.
The General Manager reported
that the accountant had been at the office again that prior week and that all
of the financials were once again up to date. Director Hayhurst asked a few
questions regarding some numbers in the reconciliation file that she now
reviews and signs off on every month, and they discussed that briefly.
President Jacobs asked if
there were any Directors’ reports. Director Hayhurst suggested that “water
conservation,” be added as an agenda item (perhaps for the September meeting),
so the Board can discuss any turf/drought concerns or ideas that might be
considered to ensure that the District continues doing all it can to help
conserve water.
President Jacobs asked the
Secretary if there were any additional bills to be presented. She indicated
that there were two that had just arrived; a bill from the City of Barstow for
$1,400.00 (concrete at Venner Park), and another bill from State Compensation
Insurance Fund for $1,215.89 (final 2016 premium). Director Low motioned to pay
all of the bills, as presented. Director Schendel seconded the motion. The motion
carried unanimously.
There was no new business to
address, but a closed executive session was requested to address personnel and
the Secretary left the meeting at 6:46 PM.
The Secretary returned at 6:57
PM to discuss her annual employee evaluation with the Board. The meeting then
reconvened at 7:01 PM. President Jacobs motioned to increase the General
Manager/Secretary’s pay by fifty cents an hour starting July 1st, 2017.
Director Hayhurst seconded the motion. The motion carried unanimously.
The next regular meeting
was scheduled for Monday, July 24th at 6:00 PM.
The meeting adjourned at 7:05
PM.
Submitted
by:
Jen Rubio
Secretary/General Manager
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