Tuesday, October 30, 2012

Minutes from 9/24 meeting and Agenda for 10/22 meeting



September 24th, 2012

President Jacobs opened the meeting at 6:01 PM and the Secretary led the group in the flag salute.  Directors Jacobs, King, Stapp and Wilkey were present.  Director Schendel was not able to attend.  Guests in attendance were Barstow Heights residents, Tricia Sheppeard and Gene and Peggy Haines.

Mrs. Tricia Sheppeard, a resident on Turquoise, was back to update us about the “Smoke Tree” (scientific name is Dalea Spinosa) that used to grow on Crestview between O and P streets that had gone missing just before our last Board Meeting.  After making a few phone calls she learned that it was removed by the County Road Maintenance workers during their recent road work.  Nearby residents are very sad about this loss.  A new (5-gallon size) Tree of this kind could be purchased for around $100, but to find a native tree as old and as large, growing naturally in the desert is so very rare, it just cannot be replaced.  The Secretary was directed to follow up with the County Roads Department by e-mail to make sure they are aware of the great loss this was to our community.  Our guests then left the meeting.

President Jacobs requested a motion on the Consent Items.  Director Stapp motioned to accept the minutes of the August 27th, 2012 Meeting, along with the Financial Report for August 2012 as presented.  Director Wilkey seconded the motion.  Motion carried unanimously.

The Correspondence was offered for review.  President Jacobs highlighted a letter from SDRMA that congratulated us for having no claims submitted over the past 5 years.  The Secretary was directed to frame it and hang it on the wall in the office.

H Street Park was addressed.  There was no Safety Check List from the City to review.  President Jacobs reported that the Ground Squirrel situation seems to be improving.  The Gophers at Venner Park also appear to be gone for now as well.

The Bid Sheets for General Improvements were reviewed. The Board directed the Secretary to revise the sheet for Bid 12-01 to include work to be done only to the Horseshoe Pits at Venner Park and to create a separate Bid Sheet for the Horseshoe Pit at H Street Park since that pit won’t be meeting the same stringent competition standards.  The Board discussed Bid 12-02 and will get a more detailed list to the Secretary to help her determine further specifications that need to be included.  The Board agreed that it would be best to plan a single Bid Sheet for work to include the cleaning and filling of cracks in February-March 2013 and a separate Bid Sheet for work to include the slurry sealing and lines painted to be done in May-June 2013.  Cooley Construction was suggested as one of the Contractors to request a Bid from.  The Board discussed and approved of Bid 12-03.  The Secretary was directed to get it sent out, the more bids the better.

Venner Park was addressed.  There was no Safety Check List from the City to review.  The Board discussed the recent water problem at Venner Park.  On Sunday 9/23, Director Wilkey, who lives across the street from the Park, noticed that sprinklers at the Southeast corner had been on all day and possibly all night.  He also noticed the service door behind the restrooms was open and unlocked.  He was able to get the water shut off and President Jacobs reported it to the City.  Mark Gerardi had it fixed and taken care of by Monday morning.  We were informed that solenoids are sometimes stolen from the valves and that is what had caused the problem.  The sheet for Bid 12-04 was reviewed and the board directed the Secretary to make sure to include the phrasing that “the board may pick and choose from the ideas proposed on your list.”

The Board reviewed the revised copy of the Fall/Winter 2012 Newsletter provided by the Secretary.  Director Stapp reminded the Secretary to be sure to include the notice that the use of Fireworks is prohibited in the County and that the County Code number should be found online and added to the newsletter as well.  The Secretary will make that correction and update the Newsletter so it can be reviewed again at next month’s meeting.

The Dorothy Davis Estate Land was addressed.  President Jacobs informed us that the Land on the corner of O street and Linda Vista was recently sold.  Director Stapp had been working with a company he found through constructiondeal.com (PCI Construction in Hesperia) and was very disappointed about the sale, because of the time he had put in since August to research the cost involved in developing the land into an easy-to-maintain sports park that could have included 6 basketball courts, 4 tennis courts and a volleyball court.  He asked the Secretary to get a Thank You Note sent from the Board of Directors to Dave Salazar, who had invested a lot of time helping Director Stapp with this potential project.  Director Stapp did learn that a project of this magnitude was estimated to cost approximately $600,000 to $800,000, and a lot was learned in the process.

The Website/Blog (www.BarstowHeights.blogspot.com) was discussed briefly.  The Secretary informed the Board that a Facebook page is now in place also that will direct visitors from Facebook to our Blog as well.  The Directors agreed that it looks nice and that they will look forward to seeing it progress as it continues to be updated.

The General Manager/Secretary reported that most of the work for the auditor, David Whitford, is just about finished and that the former GM, Debbie Garvin had spent three days (approximately 8 hours) at the office during the week prior to help her get all of the work completed that needed finishing up for the auditor. The Board suggested getting Debbie some kind of thank you gift, perhaps a gift card for dinner out somewhere, to thank her for the extra time she volunteered to the District.

President Jacobs requested Director’s Reports. There were none.

President Jacobs asked the Secretary if there were any additional bills to be paid.  She indicated there were none.  Director King motioned to pay the bills as presented.  Director Wilkey seconded the motion.  Motion carried unanimously.  There was no new business to address.

The next Regular Meeting is scheduled for Monday, October 22nd, 2012 at 6:00 PM. The meeting adjourned at 7:18 PM.

Respectfully Submitted,
Jen Rubio - Secretary




October 22, 2012 - 6:00 PM

 1.  Call to Order and Flag Salute

2.  Roll Call and Recognition of Guests

3.  Public Comments/Questions

4.  Consent Items:
                        Minutes – September 24, 2012
                            Financial Report – September 2012

5.  Correspondence

6.  Parks:              H Street:  Safety Check List, Ground Squirrels, General Improvements,
                Bid sheet 12-02a Parking Lot clean & fill cracks (Feb-Mar)
                Bid sheet 12-02b Parking Lot slurry seal & paint lines (May-Jun)
                Bid sheet 12-03 Trees (bids received)

Venner:  Safety Check List, Gophers, General Improvements,
                Bid sheet 12-01 Horseshoe Pits (Venner only)
                Proposal 12-04 Landscaping

7.  Review Conflict of Interest Code

8.  Newsletters – Fall/Winter 2012 (ready to mail)

9.  Website (BarstowHeights.blogspot.com) and Facebook page

10.  General Manager’s Report

11.  Directors’ Reports

12.  Bills:               Edison - $110.28                                Terminix - $34.00              Verizon - $81.39
                               Hi Desert Alarm - $336.00               CSDA - $182.00 

13.  New Business

14. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

15. Adjournment

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