BARSTOW
HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR
MEETING
September
24th, 2012
President Jacobs opened the meeting at 6:01 PM and the Secretary
led the group in the flag salute.
Directors Jacobs, King, Stapp and Wilkey were present. Director Schendel was not able to attend. Guests in attendance were Barstow Heights residents,
Tricia Sheppeard and Gene and Peggy Haines.
Mrs. Tricia Sheppeard, a resident on Turquoise, was back to
update us about the “Smoke Tree” (scientific name is Dalea Spinosa) that used
to grow on Crestview between O and P streets that had gone missing just before
our last Board Meeting. After making a
few phone calls she learned that it was removed by the County Road Maintenance
workers during their recent road work. Nearby
residents are very sad about this loss. A
new (5-gallon size) Tree of this kind could be purchased for around $100, but
to find a native tree as old and as large, growing naturally in the desert is
so very rare, it just cannot be replaced.
The Secretary was directed to follow up with the County Roads Department
by e-mail to make sure they are aware of the great loss this was to our
community. Our guests then left the meeting.
President Jacobs requested a motion on the Consent Items. Director Stapp motioned to accept the minutes
of the August 27th, 2012 Meeting, along with the Financial Report for August
2012 as presented. Director Wilkey
seconded the motion. Motion carried
unanimously.
The Correspondence was offered for review. President Jacobs highlighted a letter from SDRMA
that congratulated us for having no claims submitted over the past 5 years. The Secretary was directed to frame it and
hang it on the wall in the office.
H Street Park was addressed.
There was no Safety Check List from the City to review. President Jacobs reported that the Ground
Squirrel situation seems to be improving.
The Gophers at Venner Park also appear to be gone for now as well.
The Bid Sheets for General Improvements were reviewed. The Board
directed the Secretary to revise the sheet for Bid 12-01 to include work to be
done only to the Horseshoe Pits at Venner Park and to create a separate Bid
Sheet for the Horseshoe Pit at H Street Park since that pit won’t be meeting
the same stringent competition standards.
The Board discussed Bid 12-02 and will get a more detailed list to the
Secretary to help her determine further specifications that need to be
included. The Board agreed that it would
be best to plan a single Bid Sheet for work to include the cleaning and filling
of cracks in February-March 2013 and a separate Bid Sheet for work to include
the slurry sealing and lines painted to be done in May-June 2013. Cooley Construction was suggested as one of
the Contractors to request a Bid from.
The Board discussed and approved of Bid 12-03. The Secretary was directed to get it sent
out, the more bids the better.
Venner Park was addressed.
There was no Safety Check List from the City to review. The Board discussed the recent water problem
at Venner Park. On Sunday 9/23, Director
Wilkey, who lives across the street from the Park, noticed that sprinklers at
the Southeast corner had been on all day and possibly all night. He also noticed the service door behind the
restrooms was open and unlocked. He was
able to get the water shut off and President Jacobs reported it to the
City. Mark Gerardi had it fixed and
taken care of by Monday morning. We were
informed that solenoids are sometimes stolen from the valves and that is what
had caused the problem. The sheet for
Bid 12-04 was reviewed and the board directed the Secretary to make sure to
include the phrasing that “the board may pick and choose from the ideas
proposed on your list.”
The Board reviewed the revised copy of the Fall/Winter 2012
Newsletter provided by the Secretary.
Director Stapp reminded the Secretary to be sure to include the notice
that the use of Fireworks is prohibited in the County and that the County Code
number should be found online and added to the newsletter as well. The Secretary will make that correction and
update the Newsletter so it can be reviewed again at next month’s meeting.
The Dorothy Davis Estate Land was addressed. President Jacobs informed us that the Land on
the corner of O street and Linda Vista was recently sold. Director Stapp had been working with a
company he found through constructiondeal.com (PCI Construction in Hesperia)
and was very disappointed about the sale, because of the time he had put in since
August to research the cost involved in developing the land into an
easy-to-maintain sports park that could have included 6 basketball courts, 4
tennis courts and a volleyball court. He
asked the Secretary to get a Thank You Note sent from the Board of Directors to
Dave Salazar, who had invested a lot of time helping Director Stapp with this
potential project. Director Stapp did
learn that a project of this magnitude was estimated to cost approximately
$600,000 to $800,000, and a lot was learned in the process.
The Website/Blog (www.BarstowHeights.blogspot.com)
was discussed briefly. The Secretary
informed the Board that a Facebook page is now in place also that will direct
visitors from Facebook to our Blog as well.
The Directors agreed that it looks nice and that they will look forward
to seeing it progress as it continues to be updated.
The General Manager/Secretary reported that most of the work for
the auditor, David Whitford, is just about finished and that the former GM,
Debbie Garvin had spent three days (approximately 8 hours) at the office during
the week prior to help her get all of the work completed that needed finishing
up for the auditor. The Board suggested getting Debbie some kind of thank you
gift, perhaps a gift card for dinner out somewhere, to thank her for the extra
time she volunteered to the District.
President Jacobs requested Director’s Reports. There were none.
President Jacobs asked the Secretary if there were any
additional bills to be paid. She
indicated there were none. Director King
motioned to pay the bills as presented.
Director Wilkey seconded the motion.
Motion carried unanimously. There
was no new business to address.
The next Regular Meeting is scheduled for Monday, October 22nd,
2012 at 6:00 PM. The meeting adjourned at 7:18 PM.
Respectfully Submitted,
Jen Rubio - Secretary
A G E N D A
BARSTOW HEIGHTS
COMMUNITY SERVICES DISTRICT
REGULAR MEETING
October 22,
2012 - 6:00 PM
2. Roll Call and
Recognition of Guests
3. Public
Comments/Questions
4. Consent Items:
Minutes
– September 24, 2012
Financial
Report – September 20125. Correspondence
6. Parks: H Street: Safety
Check List, Ground Squirrels, General Improvements,
Bid
sheet 12-02a Parking Lot clean & fill cracks (Feb-Mar)
Bid sheet 12-02b Parking Lot
slurry seal & paint lines (May-Jun)
Bid
sheet 12-03 Trees (bids received)
Venner: Safety Check List, Gophers, General
Improvements,
Bid
sheet 12-01 Horseshoe Pits (Venner only)
Proposal
12-04 Landscaping
7. Review Conflict
of Interest Code
8. Newsletters –
Fall/Winter 2012 (ready to mail)
9. Website
(BarstowHeights.blogspot.com) and Facebook page
10. General
Manager’s Report
11. Directors’ Reports
12. Bills: Edison - $110.28 Terminix
- $34.00 Verizon - $81.39
Hi
Desert Alarm - $336.00 CSDA -
$182.00
13. New Business
14. Executive Session – Litigation GC54956.99(A) and
Personnel GC54957.1
15. Adjournment
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