REGULAR MEETING
MINUTES
Monday, April 29, 2019
6:00 p.m.
1. Meeting
called to order at 6:03 by President Stapp.
Pledge of Allegiance led by Gene Low.
2. Directors present; Daryl Schendel and Gene
Low. Guests present; Paul Messner, Jim Stradling (both arrive late)
3. No public comments or questions.
4. Approval items:
Minutes of 3/25/2019, financial
reports and bills/checks issues. – Motion to approve by Director Schendel with
a second by Director Low. No opposition, items approved.
5. Correspondence is reviewed by Board. No questions or follow up presented by Board.
6. Parks:
No safety checklist presented from
City of Barstow for either park. Rob may
take over the monitoring of ground squirrels.
Trash can lids still not replaced; work order currently scheduled. Trees
(2) in H St. Park previously planted have died.
Suspected cause is trunks being cut by maintenance crew with trimmers.
Carol will prepare formal letter to Terri Peralta regarding the trees and
include Board’s desire for bid to address some issues indicated in the
Playground Audit report.
7. Office building and area:
a. No update on roof
replacement. Carol will contact Sanchez
roofing for an update.
b. Sign replacement still not
confirmed, clarification of wood size to be used received. Kathy Fiero needs to submit a final bid. Carol will contact her.
c. (non-agenda item) Grills on the
window(s) need removed and painted. Al
Fiero has previously been contacted regarding this task. Carol to get confirmation of commitment to
perform the job and costs from Al.
8. Paul Messner of Messner & Hadley speaks
to Board regarding bid for Auditor position.
Provides history of company, past clients and possible time line for
completion of 2018-2019 Audit to Directors.
Mr. Messner is thanked for his time and interest and leaves meeting.
Board also discusses proposal and
bid from Nigro & Nigro submitted by Paul Kaymark.
After discussion of issue, Board
decides Messner & Hadley to be best choice for this District’s needs. Carol will contact submitting parties and
notify them of decision
9. Board vacancy created by Dick Jacobs’
resignation on 3/25/2019 was advertised in three public places and applicants
were required to submit resume by 4/22/2019.
No additional persons applied. At
this time, Ronald J. (Jim) Stradling was unanimously appointed by the Board via
motion by Director Low and second by Director Schendel. Mr. Stradling is sworn in by the Clerk to a
term up for election on 11/3/2020.
Board vacancy created in October
2018. After extensive research, Carol
reports the following to the Board: Pursuant
to GC1780, the Governing Board of this District has 60 days to fill the
vacancy. If that does not occur, the
governing agency of this County (Board of Supervisors) has 30 days to fill the
vacancy. Neither of these actions occurred within the time frame, therefore,
pursuant to the code a special election is required to take place. This was also confirmed by a representative
from the Registrar of Voters office.
Carol will do some further research and report findings to all parties.
Carol will notify interested
candidate DeJong Smalls of current situation.
10. General managers report by Carol is questions
submitted for guidance/clarification.
Results are as follows: Post
office box will have Director Stapp and Carol as contacts. Fire extinguisher will be brought up to
current. New telephone and vacuum
purchased for office. Carol will seek
someone to clean office on as needed basis.
Debit card has been obtained for minor purchases. Guidance provided regarding policy, rules, and
operation manuals for this District.
Information regarding terms of service provided by Directors. Changes in formats of routine/monthly
documents approved by Board for future use.
11. Directors’ reports.
Director Low reports both parks full
of people over the Easter weekend.
Director Schendel reaffirms his
quest to have the water tank area converted to a permanent place for bounce
houses and inflatables. This can take
place when water tank is removed. Carol
will contact Jesse Ramirez from water company to attend next meeting and
provide an update of removal.
President Stapp appoints Director
Schendel to sit as Vice President for this Board and appoints Director
Stradling as Safety Director. Both
accept appointments.
12. Roundtable discussion. Acknowledgement of Service for former
Director Jacobs is discussed. Further
information to be sought. Acknowledgment
of former General Manager Rubio is also discussed and decided; Carol will
follow up with agreed upon action.
13. Executive Session not required at this
meeting.
Adjournment at 7:40 p.m.
Next
Regular Meeting: Monday, May 20, 2019 at
6:00 p.m.
Submitted
by
Carol
Mauk,
General
Manager/Secretary/Clerk
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