May 2019 Minutes Approved 7/1/2019

REGULAR MEETING MINUTES

Monday, May 20, 2019

6:00 p.m.

1.  Meeting called to order at 6:00 by President Stapp.  Pledge of Allegiance led by Rob Stapp.

2.  Directors present; Daryl Schendel, Gene Low and Jim Stradling. Guest present; DeJong Smalls.

3.  Ms. Smalls inquires to Board about community mailboxes but are not an option in the Heights.  Nextdoor website is agreed on to be a valuable resource.

4.  Approval items: 

            Minutes of 4/29/2019, financial reports and bills/checks issues. – Motion to approve by Director Low with a second by Director Schendel. No opposition, items approved.

           

5.  Correspondence is reviewed by Board.  LAFCO fee is increasing and SDRMA premium has raised 5% to $2544.  Paul Messner has acknowledged hire for audit, tentatively scheduled August 20-22.

            Attendance by Carol to CSDA Leadership conference is discussed by Board.  Motion by Director Schendel to cover all expenses for and to conference, second by Director Low, motion approved with no opposition.

           

6.  Parks:

            a. Barstow Heights – safety checklist has all positive remarks.  Ground squirrel issue to be addressed by President Stapp.

            b.  Venner Park – safety checklist has all positive remarks.

Terri Peralta indicates that replacement of necessary bolts and “s” hooks started on May 17^th.

Director Schendel provides approximate cost of engraved benches is $1200-$1300 but will provide more information and options at next meeting.

7.  Office building and area: 

            a. Roof replacement is currently scheduled to start last week of May.

            b. Sign replacement needs a revised bid from Kathy Fiero.  Carol will contact her.  Window grills will be painted by Al Fiero.

            c. BHCSD Safety Review report read by Director Stradling.  Motion to approve report by Director Schendel, second by Director Low.  No opposition, report approved.  Report to be sent to SDRMA.

8.  Budget workshop held for fiscal year ’19-’20.  Revisions made and formal resolution will be prepared and sent to San Bernardino County Auditor.

9.  Board vacancy still pending.  Board agrees to approach the matter with a resolution.  Carol will look up options with applicable verbiage and submit to Board via email for input.  Goal of Board is to have DeJong Smalls seated at next meeting on July 1, 2019.

10.  General manager’s report given by Carol. The water tank scheduled for removal has been set back 6-8 months due to delay regarding new tank installment in another area.  Last year’s auditor will be contacted by Carol regarding a hard copy of report as well as concluding final business.  Carol has hired someone to clean out kitchen shelving in preparation for storage of certain records.  That person will also clean office area a maximum of once a month if needed.  Also, a need for new blinds is discussed and Carol will contact The Furniture Outlet for cost.

11.  Directors’ reports.  None given at this meeting.

           

12.  Roundtable discussion. 

            Acknowledgement of service for former Director Jacobs is discussed and President Stapp indicates that Mr. Jacobs may be leaving the area in June.  Director Schendel will get options regarding plaque.

            President Stapp has been in contact with Terri Peralta regarding the equipment audit and City workers will replace necessary bolts and “s” hooks (as previously noted).  What they can replace, they will, and they will leave things alone not currently in compliance.  City is currently understaffed but will do what they can. The use of a “grandfather clause” was provided by Terri regarding the playground equipment in the audit report.  The clause was explained and then discussed by Board.  Board questions clause and asks for authority and clarification of such and would like written authority. President Stapp will contact Terri Peralta regarding Board discussion.  Board asks for quote from playground company for remaining repairs/replacement of equipment.  Carol will contact them. Discussion was also held regarding the Park Maintenance Agreement which comes up for renewal in May 2020.  Item to be placed on next month’s agenda.

            Director Schendel initiates discussion of performance review of Carol.  Duties and time allocation for tasks is discussed and executive session will be held at next meeting.

           

13.  Executive Session not required at this meeting.

Adjournment at 7:50 p.m.

Next Regular Meeting:  Monday, July 1, 2019 at 6:00 p.m. (for June meeting)

Submitted by

  

Carol Mauk,

General Manager/Secretary/Clerk