*****Approved 10/28/2020*****
REGULAR MEETING MINUTES
Tuesday, September 22, 2020
6:00 p.m.
1. Meeting called to order at 6:05 by President Stapp, Pledge of Allegiance led by Director Stradling.
2. Directors present: Daryl Schendel, Gene Low and Jim Stradling. Guest Kyle Woolley present.
3. Approval/consent items: Minutes of 8/25/2020, financial reports and bills/issued checks. Motion by Director Schendel to approve with a second by Director Low. Motion carried/items approved with no opposition.
4. Correspondence: President Stapp reviews and notes water rates are increasing.
5. Parks:
City Contract: Summary of meeting was presented to Board prior to meeting. Mr. Woolley indicates approval will be sought from the City Council at the next meeting. Approved contract will be brought to next BHCSD meeting on October 27, 2020. Highlighted changes will be renewal changed to five years and dollar limit of emergency repair expenses without pre-approval will be increased.
a. Barstow Heights Park— City will be replacing the three fruitless mulberry trees this fall.
b. Venner Park—Damaged balance beams were removed and still working on replacement. One of the canopies is tearing at the seam. Company was contacted about warranty/repair and no definite response at this time. Carol will follow up, look for original contract, call company and possibly search for alternative repair business to hire.
Relating to both parks:
Locking of restrooms discussed as City reported that someone was living in the H Street restroom at one time. Locking and unlocking doors may present a problem for securing individual(s) to be responsible for doing so. Motion sensors were discussed, and Carol will explore this option.
Ground covering for play areas was discussed. Mr. Woolley indicates eventually state will be requiring a pour and play type as they last longer, are flexible and less injuries occur. Board agrees that most loss takes place underneath the swings, so it was suggested looking at purchasing mats to be placed under swings.
President Stapp also requests written monthly updates on condition of parks and equipment be provided to Board prior to meetings.
6. Office building and area: Sign for building still needing installed. Carol indicated she also contacted Gregg Lint to install a peep hole in the door. New cameras were installed by High Desert Alarm. Information for phone app was provided by installers to Carol. Alarm app information was provided to Board.
7. Written/Oral General Manager’s report: Submitted to Board in advance for review. Post office box was updated with current information. Files, folders and paperwork still being cleaned up. General Manager job description and duties was submitted to Board. Board approves description being a part of operations for District. Carol asks for names for submission to Board of Supervisors for vacant position. Carol indicates she will need to close the office on October 1st, work hours for that day will be made up that week on Tuesday and Wednesday.
Written report to become a part of these minutes.
8. Directors’ reports: Director Stradling indicates he was made aware of the torn canopy on social media. He went to the park and checked the tear and took pictures and shared with everyone. Carol will update social media pages with note that the District is aware of the issue and taking steps to correct.
No other reports given.
9. Executive Session pursuant to GC 54956.9(A) and GC 54957.1(a)(6) is not required.
Adjournment at 7:04 p.m.
Next Regular Meeting: Tuesday, October 27, 2020 at 6:00 p.m.
Submitted by
Carol Mauk,
General Manager/Secretary/Clerk
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