Meeting Minutes of October 22, 2024

Approved November 19, 2024

REGULAR MEETING MINUTES

Tuesday, October 22, 2024

6:00 p.m.

proved November 19, 2024

1. Meeting called to order at 6:04 by President Schendel, Director Low leads Pledge of Allegiance.

2. Directors/Guests present: Director Craig not present, all others present. Guest Jonathan Garcia present and has information regarding construction of pickle ball courts. Board thanks Mr. Garcia and indicates they will review the information.

3. Approval/consent items: Minutes of 9/24/2024, reconciles for August and September, and print out of bills/issued checks. Motion by Director German to approve with a second by Director Low. Motion carried/items approved, no discussion/opposition.

4. New Business/Roundtable (Directors’ comments): Director German discusses cleaning of restrooms. Also, inquiries made as to the amount of taxes the City receives to maintain the parks. The Board would like to investigate details of Park Maintenance agreement with the City. Director German also notes the dark area at H Street Park along Rimrock and would like a light installed. Director Low approves of Titan Janitorial for weekly maintenance only of restrooms at $20 per day twice a week. Any emergency or extra cleaning would be provided at a cost. More information is required to proceed. President Schendel shares that there is no update on the mail thefts in the Heights’ areas. Director Stradling indicates there was mail theft in his area in September. The Board collectively discusses the reality of pickle ball courts and agrees that the entire project is too costly currently and further research and discussion is needed.

5. Parks: No written reports received.

    a. Barstow Heights Park—No updates or other information to provide.

    b. Venner Park— Sign for grant information is almost done and placement is discussed.

6. Correspondence: Reviewed by President Schendel and shared. No discussion required.

7. Office Building and Area: QuickBooks charged $999 for subscription. The cost is too much for the amount of the program that is actually used. Carol will call the company for further information. The balance reported by State Comp is due, Carol will zero out account next week.

    a. Purchasing Policy Resolution. Resolution 2024-4 is adopted and passed unanimously by the Board.

    b. Conflict of Interest Code. Resolution 2024-5 is adopted and passed unanimously by the Board.

8. General Manager’s report: Written report submitted to Board prior to meeting. Some items previously discussed. Carol does notify the Board she will be gone December 4-9, 2025, and will work one or two days that week depending on workload.

9. Executive Session/Personnel GC54957.1: Not required.

Adjournment at 7:22 p.m.

Next Regular Meeting: Tuesday, November 19, 2024, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Agenda for November 19, 2024 Meeting

Agenda for November 19th meeting

Regular Meeting Agenda
Tuesday November 19, 2024 - 6:00 p.m.
Meeting Facilitator: President Schendel
Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig

1. Call to order and Flag Salute
2. Roll call/Acknowledgment of guests/public comments/questions
3. Items for Approval
Minutes of October 22, 2024
Financial/reconciliation report (Oct)
Financial Transaction print-out
4. New Business/Roundtable (Directors’ comments)
5. Parks
a. Barstow Heights
b. Venner
6. Correspondence
7. Office, Building, and Area
8. General Manager’s Report
9. Exec Session – Litigation GC54956.99(A)/Personnel GC54957.1

Next Meeting Date: November 19, 2024

Minutes of September 24, 2024

Approved October 22, 2024

REGULAR MEETING MINUTES

Tuesday, September 24, 2024, 6:00 p.m.

1. Meeting called to order at 6:08 by President Schendel, Director German leads Pledge of Allegiance.

2. Directors/Guests present: Director Stradling not present, all others present. Guests Amanda Figueroa of Titan Janitorial present. Jonathan Garcia joins later during meeting discussion.

3. Approval/consent items: Minutes of 8/27/2024 and print out of bills/issued checks. Motion by Director Craig to approve with a second by Director German. Motion carried/items approved, no discussion/opposition.

4. New Business/Roundtable (Directors’ comments): Director German and Director Craig discuss contractors Aaron Wilhoit and Jonathan Garcia as contractors for pickle ball courts. President Schendel suggests iron gates with timed locks for restrooms areas. Also notifies Board about mail theft case and cautions everyone to be aware of surroundings. Director German would like to know what percentage of Heights tax revenues goes to the City of Barstow. Research required. Director German makes motion to advance November meeting to 11/19/2024, second by Director Low, all in favor, no opposition.

5. Parks: No written reports received.

Amanda Figueroa addresses Board regarding condition of park restrooms. After review and discussion, Board hires Titan Janitorial for a deep cleaning, top to bottom, of all restrooms at H Street and Venner parks. Cost for cleaning will be $1000. Motion by Director German, second by director Low, all in favor, no opposition. Bid is to be provided to Board for cost of regular restroom checks/cleaning.

a. Barstow Heights Park—No updates or other information to provide other than issue with restrooms.

b. Venner Park— No updates or other information to provide other than issue with restrooms.

6. Correspondence: Reviewed by President Schendel and shared. No action.

7. Office Building and Area:

a. Purchasing Policy Resolution. Deferred to October.

b. Conflict of Interest Code. Brief discussion held. Board requests policy be redone to one page. County will be notified by October 1st and code to be adopted at October meeting.

8. General Manager’s report: Written report submitted to Board prior to meeting. Conflict of Interest Code will be updated and emailed to Board and then adopted in October. Balance due to State Comp Insurance Fund is discussed as policy was canceled and workmen’s comp is now being managed by SDRMA. Carol will contact SCIF.

9. Executive Session/Personnel GC54957.1: Not required.

Adjournment at 7:40 p.m.

Next Regular Meeting: Tuesday, October 22, 2024, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Park Improvements

The Board of Directors would like to see the public's input on what they want to have at the H Street Park and Venner Park that are both in the Barstow Heights. Walking paths, certain types of equipment, benches, trees or something else? Please comment ideas and they will be considered.

Agenda for October 22, 2024 Meeting

Agenda for October 22, 2024 Meeting

Regular Meeting Agenda

Tuesday, October 22, 2024 - 6:00 p.m.

Meeting Facilitator: President Schendel

Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Items for Approval

        Minutes of September 24, 2024

        Financial/reconciliation report (Aug/Sept)

        Financial Transaction print-out

4. New Business/Roundtable (Directors’ comments)

        a. Director German- clean-up of former water tower area

5. Parks

        a. Barstow Heights

        b. Venner

6. Correspondence

7. Office, Building, and Area

        a. Purchasing policy resolution

        b. Conflict of Interest Code resolution

8. General Manager’s Report

9. Exec Session – Litigation GC54956.99(A)/Personnel GC54957.1

Next Meeting Date: November 19, 2024

Minutes of August 27, 2024

Approved September 24, 2024

REGULAR MEETING MINUTES

Tuesday, August 27, 2024

6:00 p.m.

1. Meeting called to order at 6:03 by President Schendel, Director Stradling leads Pledge of Allegiance.

2. Directors/Guests present: Director Low not present, all others present. Guests Ken Kolbly, Shane and Linda Brown of HS Brown Construction, Shane Smith of Longhorn Electric also present.

3. Approval/consent items: Minutes of 7/23/2024, print out of bills/issued checks, financials and reconciles. Motion by Director Stradling to approve with a second by Director Craig. Motion carried/items approved, no discussion/opposition.

4. New Business/Roundtable (Directors’ comments): President Schendel informs Board of mail theft occurring in the Heights area. Notice was provided to authorities and information posted on social media. Director Stradling notifies everyone he will be on vacation for the September meeting.

5. Parks: No written reports received. Carol provides information received in emails.

    a. Barstow Heights Park—Pickle ball courts discussion held with guests. HS Brown Const. would do all the work except for electrical (to Longhorn Electric) and fence (to C&M Fence). For terraced courts, three would fit with stairs to each court and retaining wall required on three sides with fencing on top of that. Park benches at each level, with separation fencing at each level and timed lighting. Required engineering and permit draws to be taken care of by District. Board will discuss further, do research, and determine what is best for the area.

Ken Kolbly provides information on Starlink Internet service and camera system for the park. Minor issue with the cameras, but it should be resolved very easily. Otherwise, all working fine.

    b. Venner Park—Ken also informs Board that Starlink could be linked from H Street to Venner Park but would be costly. Goal is to provide a camera system at Venner park. Other options will be investigated.

            i. Carol informs Board that a video meeting is set for next Wednesday with the grant representative to get reimbursement and more improvements going.

6. Correspondence: Reviewed by President Schendel and shared. No action.

7. Office Building and Area:

    a. Workman’s Comp decision. Motion by Director Roeder-German to go with less expensive option of SDRMA coverage, second by Director Craig. Motion carried, no opposition. Board resolution reviewed and unanimously approved by Board.

    b. Purchasing policy update. Current policy reviewed and updated by Board. Dollar amount increased to $12,000 and a couple of minor changes. Policy will be updated and approved at next meeting.

8. General Manager’s report: Written report submitted to Board prior to meeting. Conflict of Interest Code will be emailed to Board and then updated in September.

9. Executive Session/Personnel GC54957.1: Not required.

Adjournment at 7:25 p.m.

Next Regular Meeting: Tuesday, September 24, 2024, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Agenda for September 24, 2024 Meeting

Agenda for September 24, 2024 Meeting

Regular Meeting Agenda

Tuesday, September 24, 2024 - 6:00 p.m.

Meeting Facilitator: President Schendel

Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Items for Approval

Minutes of August 27, 2024

Financial/reconciliation report (N/A, deferred to October)

Financial Transaction print-out

4. New Business/Roundtable (Directors’ comments)

5. Parks

a. Barstow Heights

b. Venner

6. Correspondence

7. Office, Building, and Area

a. Purchasing policy resolution

b. Conflict of Interest Code

8. General Manager’s Report

9. Exec Session – Litigation GC54956.99(A)/Personnel GC54957.1

Next Meeting Date: October 22, 2024