Minutes of September 24, 2024

Approved October 22, 2024

REGULAR MEETING MINUTES

Tuesday, September 24, 2024, 6:00 p.m.

1. Meeting called to order at 6:08 by President Schendel, Director German leads Pledge of Allegiance.

2. Directors/Guests present: Director Stradling not present, all others present. Guests Amanda Figueroa of Titan Janitorial present. Jonathan Garcia joins later during meeting discussion.

3. Approval/consent items: Minutes of 8/27/2024 and print out of bills/issued checks. Motion by Director Craig to approve with a second by Director German. Motion carried/items approved, no discussion/opposition.

4. New Business/Roundtable (Directors’ comments): Director German and Director Craig discuss contractors Aaron Wilhoit and Jonathan Garcia as contractors for pickle ball courts. President Schendel suggests iron gates with timed locks for restrooms areas. Also notifies Board about mail theft case and cautions everyone to be aware of surroundings. Director German would like to know what percentage of Heights tax revenues goes to the City of Barstow. Research required. Director German makes motion to advance November meeting to 11/19/2024, second by Director Low, all in favor, no opposition.

5. Parks: No written reports received.

Amanda Figueroa addresses Board regarding condition of park restrooms. After review and discussion, Board hires Titan Janitorial for a deep cleaning, top to bottom, of all restrooms at H Street and Venner parks. Cost for cleaning will be $1000. Motion by Director German, second by director Low, all in favor, no opposition. Bid is to be provided to Board for cost of regular restroom checks/cleaning.

a. Barstow Heights Park—No updates or other information to provide other than issue with restrooms.

b. Venner Park— No updates or other information to provide other than issue with restrooms.

6. Correspondence: Reviewed by President Schendel and shared. No action.

7. Office Building and Area:

a. Purchasing Policy Resolution. Deferred to October.

b. Conflict of Interest Code. Brief discussion held. Board requests policy be redone to one page. County will be notified by October 1st and code to be adopted at October meeting.

8. General Manager’s report: Written report submitted to Board prior to meeting. Conflict of Interest Code will be updated and emailed to Board and then adopted in October. Balance due to State Comp Insurance Fund is discussed as policy was canceled and workmen’s comp is now being managed by SDRMA. Carol will contact SCIF.

9. Executive Session/Personnel GC54957.1: Not required.

Adjournment at 7:40 p.m.

Next Regular Meeting: Tuesday, October 22, 2024, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Park Improvements

The Board of Directors would like to see the public's input on what they want to have at the H Street Park and Venner Park that are both in the Barstow Heights. Walking paths, certain types of equipment, benches, trees or something else? Please comment ideas and they will be considered.

Agenda for October 22, 2024 Meeting

Agenda for October 22, 2024 Meeting

Regular Meeting Agenda

Tuesday, October 22, 2024 - 6:00 p.m.

Meeting Facilitator: President Schendel

Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Items for Approval

        Minutes of September 24, 2024

        Financial/reconciliation report (Aug/Sept)

        Financial Transaction print-out

4. New Business/Roundtable (Directors’ comments)

        a. Director German- clean-up of former water tower area

5. Parks

        a. Barstow Heights

        b. Venner

6. Correspondence

7. Office, Building, and Area

        a. Purchasing policy resolution

        b. Conflict of Interest Code resolution

8. General Manager’s Report

9. Exec Session – Litigation GC54956.99(A)/Personnel GC54957.1

Next Meeting Date: November 19, 2024

Minutes of August 27, 2024

Approved September 24, 2024

REGULAR MEETING MINUTES

Tuesday, August 27, 2024

6:00 p.m.

1. Meeting called to order at 6:03 by President Schendel, Director Stradling leads Pledge of Allegiance.

2. Directors/Guests present: Director Low not present, all others present. Guests Ken Kolbly, Shane and Linda Brown of HS Brown Construction, Shane Smith of Longhorn Electric also present.

3. Approval/consent items: Minutes of 7/23/2024, print out of bills/issued checks, financials and reconciles. Motion by Director Stradling to approve with a second by Director Craig. Motion carried/items approved, no discussion/opposition.

4. New Business/Roundtable (Directors’ comments): President Schendel informs Board of mail theft occurring in the Heights area. Notice was provided to authorities and information posted on social media. Director Stradling notifies everyone he will be on vacation for the September meeting.

5. Parks: No written reports received. Carol provides information received in emails.

    a. Barstow Heights Park—Pickle ball courts discussion held with guests. HS Brown Const. would do all the work except for electrical (to Longhorn Electric) and fence (to C&M Fence). For terraced courts, three would fit with stairs to each court and retaining wall required on three sides with fencing on top of that. Park benches at each level, with separation fencing at each level and timed lighting. Required engineering and permit draws to be taken care of by District. Board will discuss further, do research, and determine what is best for the area.

Ken Kolbly provides information on Starlink Internet service and camera system for the park. Minor issue with the cameras, but it should be resolved very easily. Otherwise, all working fine.

    b. Venner Park—Ken also informs Board that Starlink could be linked from H Street to Venner Park but would be costly. Goal is to provide a camera system at Venner park. Other options will be investigated.

            i. Carol informs Board that a video meeting is set for next Wednesday with the grant representative to get reimbursement and more improvements going.

6. Correspondence: Reviewed by President Schendel and shared. No action.

7. Office Building and Area:

    a. Workman’s Comp decision. Motion by Director Roeder-German to go with less expensive option of SDRMA coverage, second by Director Craig. Motion carried, no opposition. Board resolution reviewed and unanimously approved by Board.

    b. Purchasing policy update. Current policy reviewed and updated by Board. Dollar amount increased to $12,000 and a couple of minor changes. Policy will be updated and approved at next meeting.

8. General Manager’s report: Written report submitted to Board prior to meeting. Conflict of Interest Code will be emailed to Board and then updated in September.

9. Executive Session/Personnel GC54957.1: Not required.

Adjournment at 7:25 p.m.

Next Regular Meeting: Tuesday, September 24, 2024, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Agenda for September 24, 2024 Meeting

Agenda for September 24, 2024 Meeting

Regular Meeting Agenda

Tuesday, September 24, 2024 - 6:00 p.m.

Meeting Facilitator: President Schendel

Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Items for Approval

Minutes of August 27, 2024

Financial/reconciliation report (N/A, deferred to October)

Financial Transaction print-out

4. New Business/Roundtable (Directors’ comments)

5. Parks

a. Barstow Heights

b. Venner

6. Correspondence

7. Office, Building, and Area

a. Purchasing policy resolution

b. Conflict of Interest Code

8. General Manager’s Report

9. Exec Session – Litigation GC54956.99(A)/Personnel GC54957.1

Next Meeting Date: October 22, 2024

July 23, 2024 Minutes

Minutes of July 23, 2024 (approved August 27, 2024)

REGULAR MEETING MINUTES

Tuesday, July 23, 2024 6:00 p.m.

1. Meeting called to order at 6:09 by President Schendel, Director Stradling leads Pledge of Allegiance.

2. Directors/Guests present: All Directors present. No guests.

3. Approval/consent items: Minutes of 6/25/2024, print out of bills/issued checks, financials and reconciles. Motion by Director Roeder-German to approve with a second by Director Craig. Motion carried/items approved, no discussion/opposition.

4. New Business/Roundtable (Directors’ comments): Directors discuss purchasing Starlink Internet system as current Internet provider is not adequate for camera system. Motion by Director Low with a second by Director Stradling to purchase system. Motion carried, no opposition. Shade cover replacement is in progress. Director Roeder-German asks if canopies come with designs (for future purchase). Current purchasing policy is reviewed by Board and needs updated and will be addressed at August meeting.

5. Parks: No reports received.

     a. Barstow Heights Park— Per Director Low, water timers are off. Pickle ball courts discussed. Director Roeder-German provides diagrams and artwork for concept. New ten-foot chain link fencing with privacy on west and north of fencing. Current fencing can be moved to accommodate more room if needed. Proposed pickle ball courts, volleyball court, within one blue tennis court, marked and lined per standards. With lights, gates and desert landscaping. Mechanical locks with timers may be desirable.

    b. Venner Park—Tree damaged in windstorm and may need removed.

6. Correspondence: Reviewed by President Schendel and shared. Nothing to review.

7. Office Building and Area: No matters to address.

8. General Manager’s report: Written report submitted to Board prior to meeting. Grant required document, Deed Restriction is signed and notarized and needs to be recorded with the County. Office in Hesperia. No other matters to address.

9. Executive Session/Personnel GC54957.1: Discussion held 7:10-7:16 out of the presence of Carol. Board offers .50 cent raise and increase of $100 per month for travel/gas expenses. Motion by Director Stradling to implement new salary with a second by Director Craig, motion carried/no opposition. New rate effective immediately with per hour rate retroactive for July.

Adjournment at 7:30 p.m.

Next Regular Meeting: Tuesday, August 27, 2024, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Office Closed

 The office will be closed

August 29, 2024 and will

re-open on September 3, 2024