BARSTOW
HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR
MEETING
March
25th, 2013
President Jacobs opened the meeting at 6:01 PM and Director King
led the group in the flag salute.
Directors Jacobs, King, Schendel, Stapp, and Wilkey were all
present. Guests in attendance included
Barstow Residents Brent and Maureen Francis, Tim Hillarides of Town &
Country Tree Service, and Barstow Heights Residents George and Eva Baca. Mr. Baca asked the Board if there was
anything that could be done about the growing piles of concrete being dumped
and left on property Northwest of L street and Rimrock Road. President Jacobs thanked him for bringing it
to the Board’s attention and replied that he had already called to report it to
Code Enforcement recently. Guests were
encouraged to call and report it again as needed and the Secretary shared the
phone number to reach San Bernardino County Code Enforcement at (800) 472-5609.
There were no additional public comments or questions.
President Jacobs requested a motion on the Consent Items. He pointed out one typo on page 1, paragraph
5, line 9, of the February 25th meeting Minutes that needed fixing. The Secretary was directed to change the sign
measurements typed as 2” x 3” to feet (2’ x 3’). Director Stapp motioned to accept the Minutes
of the February 25th, 2013 Meeting, as well as the Minutes of the March 11th,
2013 Special Meeting, along with the Financial Report for February of 2013 as
presented. Director King seconded the
motion. Motion carried unanimously.
The Correspondence was offered for review. Director Jacobs highlighted the Invoice from
Turboscape, Inc. for 60 cubic square feet of wood chips to be added to the
playground area at Venner Park on Wednesday, March 27th for $2,700. He also directed the Secretary to call ASBCSD
to get more information from them about their purpose and what services they
offer that are beneficial to us before we renew our annual Membership with
them.
H Street Park was addressed.
The Safety Check List from the City was reviewed. Director Stapp reported that the Ground
Squirrels seem to remain scarce for now, but that he will check on them again
before the next meeting. The Secretary
reported that the three Rules & Regulations Signs discussed at the last
meeting had been ordered and should be done soon. The Secretary also reported that there was no
major progress to report about getting the Horse Shoe Pits refurbished at H
street, but rather that the Boy Scouts she had talked to about doing that as
part of their Eagle Scout project (including her 14 year-old son) were not very
enthused about the idea. Instead, her
son had asked if he can come up with a list of different project ideas that
utilize that space, and he would like to propose the ideas to the Board at the
next meeting. The Board agreed that they
would be open to hearing his ideas. Tree
Maintenance (Bid 12-03) was addressed.
Tim Hillarides updated the Board that after a second inspection, the
roots are not as bad as he had originally thought and the Board looked over his
updated estimate. Director Wilkey
motioned to accept his Bid for $1600 to stump grind the roots of the three
trees that need it most. Director
Schendel seconded the motion. Motion
carried unanimously. The Secretary was
directed to keep in touch with Mr. Hillarides and let Mr. Mark Gerardi know
when the work is set to begin as well as put in a request to him that grass
re-seeding be done in those areas affected as needed once the work is
completed. Mr. Hillardes will also be
calling the Secretary when the work is to be done so she can unlock gates to
allow their equipment into the park.
Venner Park was addressed.
The Safety Check List from the City was reviewed. The Secretary reported that she had also
talked with Mark Gerardi about some plumbing repairs (restroom sinks leaking at
both parks), and that they were both repaired quickly. She also expressed her concern that the
current Inspection Report format is not showing many of the issues that are
fixed quickly, but rather only show the things that still need doing. She will talk with Mr. Gerardi about ways we
can improve the report to reflect all of the good work that is so often done,
but goes unnoticed by the Board simply because we only see the list of things
that need to be done, instead of the many things that are done and handled
promptly. The Secretary was directed to
follow up with Unique Landscaping about Proposal 12-04 (Landscaping at Venner)
to find out when the work will begin (preferably after Spring Break, week of
April 1-5). The Wood Chips were
addressed briefly as the Secretary reported that they would be blown in to
place early on Wednesday morning, March 27th and that she would be there to
give them a check and take a few photos of the work that is done. The Board then reviewed Bids 13-01 and 13-02
(Parking Lots). The Board had a few
questions about the Bid from Robert R Yeghoian Paving and the Secretary was
directed to call them to make sure certain elements of the Bid were listed
correctly as well as ask if any special permits would be needed to do the
additional striping and add the ADA accessibility as well. The Board agreed that they are interested in
updating that and felt that Yeghoian had the better Bid of the two that were
received. A decision about hiring will
be made at the next meeting once the Secretary can get more information and
answers to the questions the Board had.
The Blog and Facebook pages were discussed briefly as the
Secretary informed the Board that she continues to keep them updated.
President Jacobs asked the Board to take home the Policy and
Procedures Manuals that the Secretary provided for them as they need to be
reviewed and updated more frequently. He
felt that the Manuals are lacking a lot of important information and urged
everyone to study them and come back to the next Meeting with their ideas and
suggestions as to what they would like to see added/revised.
The General Manager thanked the Board for sending her to the
Secretary/Board Clerk Conference recently.
She expressed her gratitude and new enthusiasm she has for her job,
especially for the new understanding and clarity she has about the variety of
roles and responsibilities she has. She
showed off the Certificate of Completion she received for two full days of
training as well as the binder full of notes and hand-outs that will continue
to be a helpful resource for her.
President Jacobs requested Directors’ reports. There were none. President Jacobs asked the Secretary if there
were any additional bills to be paid.
She indicated there were none.
Director Schendel motioned to pay the bills as presented. Director King seconded the motion. Motion carried unanimously.
The next General Meeting is scheduled for Monday, April 22nd,
2013 at 6:00 PM. The meeting adjourned
at 6:58 PM.
Respectfully Submitted,
Jen Rubio - Secretary
