April 2019 Minutes Approved 5/20/2019

REGULAR MEETING MINUTES

Monday, April 29, 2019

6:00 p.m.

1.  Meeting called to order at 6:03 by President Stapp.  Pledge of Allegiance led by Gene Low.

2.  Directors present; Daryl Schendel and Gene Low. Guests present; Paul Messner, Jim Stradling (both arrive late)

3.  No public comments or questions.

4.  Approval items: 

            Minutes of 3/25/2019, financial reports and bills/checks issues. – Motion to approve by Director Schendel with a second by Director Low. No opposition, items approved.

           

5.  Correspondence is reviewed by Board.  No questions or follow up presented by Board.

           

6.  Parks:

            No safety checklist presented from City of Barstow for either park.  Rob may take over the monitoring of ground squirrels.  Trash can lids still not replaced; work order currently scheduled. Trees (2) in H St. Park previously planted have died.  Suspected cause is trunks being cut by maintenance crew with trimmers. Carol will prepare formal letter to Terri Peralta regarding the trees and include Board’s desire for bid to address some issues indicated in the Playground Audit report.

7.  Office building and area: 

            a. No update on roof replacement.  Carol will contact Sanchez roofing for an update.

            b. Sign replacement still not confirmed, clarification of wood size to be used received.  Kathy Fiero needs to submit a final bid.  Carol will contact her.

            c. (non-agenda item) Grills on the window(s) need removed and painted.  Al Fiero has previously been contacted regarding this task.  Carol to get confirmation of commitment to perform the job and costs from Al.

8.  Paul Messner of Messner & Hadley speaks to Board regarding bid for Auditor position.  Provides history of company, past clients and possible time line for completion of 2018-2019 Audit to Directors.  Mr. Messner is thanked for his time and interest and leaves meeting.

            Board also discusses proposal and bid from Nigro & Nigro submitted by Paul Kaymark.

            After discussion of issue, Board decides Messner & Hadley to be best choice for this District’s needs.  Carol will contact submitting parties and notify them of decision

9.  Board vacancy created by Dick Jacobs’ resignation on 3/25/2019 was advertised in three public places and applicants were required to submit resume by 4/22/2019.  No additional persons applied.  At this time, Ronald J. (Jim) Stradling was unanimously appointed by the Board via motion by Director Low and second by Director Schendel.  Mr. Stradling is sworn in by the Clerk to a term up for election on 11/3/2020.

            Board vacancy created in October 2018.  After extensive research, Carol reports the following to the Board:  Pursuant to GC1780, the Governing Board of this District has 60 days to fill the vacancy.  If that does not occur, the governing agency of this County (Board of Supervisors) has 30 days to fill the vacancy. Neither of these actions occurred within the time frame, therefore, pursuant to the code a special election is required to take place.  This was also confirmed by a representative from the Registrar of Voters office.  Carol will do some further research and report findings to all parties.

            Carol will notify interested candidate DeJong Smalls of current situation.

10.  General managers report by Carol is questions submitted for guidance/clarification.  Results are as follows:  Post office box will have Director Stapp and Carol as contacts.  Fire extinguisher will be brought up to current.  New telephone and vacuum purchased for office.  Carol will seek someone to clean office on as needed basis.  Debit card has been obtained for minor purchases.  Guidance provided regarding policy, rules, and operation manuals for this District.  Information regarding terms of service provided by Directors.  Changes in formats of routine/monthly documents approved by Board for future use.

11.  Directors’ reports.

            Director Low reports both parks full of people over the Easter weekend.

            Director Schendel reaffirms his quest to have the water tank area converted to a permanent place for bounce houses and inflatables.  This can take place when water tank is removed.  Carol will contact Jesse Ramirez from water company to attend next meeting and provide an update of removal.

            President Stapp appoints Director Schendel to sit as Vice President for this Board and appoints Director Stradling as Safety Director.  Both accept appointments.

12.  Roundtable discussion.  Acknowledgement of Service for former Director Jacobs is discussed.  Further information to be sought.  Acknowledgment of former General Manager Rubio is also discussed and decided; Carol will follow up with agreed upon action.

13.  Executive Session not required at this meeting.

Adjournment at 7:40 p.m.

Next Regular Meeting:  Monday, May 20, 2019 at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Our Neighbors in Newberry Springs

Newberry Springs Cleanup Day Set for June 1

by admin • May 27, 2019 • 0 Comments

By Staff Reports

(Victor Valley)– The Newberry Springs cleanup day is set for Saturday, June 1.

Volunteers are needed to help with the clean up and address areas of illegal dumping. In addition, household electronic waste and used tires will be accepted at the collection site, the Family Center, 33383 Newberry Road. The clean up starts at 8 a.m.. For details contact Andy Jones at (909) 670-9328 or email jrsynthetics@gmail.com.

Agenda - Meeting May 20, 2019 @ 6:00 p.m.

      Regular Meeting Agenda

Monday, May 20, 2019 - 6:00 p.m.

Meeting Facilitator: President Rob Stapp            Directors: Daryl Schendel, Gene Low, Jim Stradling

1.  Call to order and Flag Salute

2.  Roll call

3.  Acknowledgment of guests/public comments/questions

4.  Approval Items

Minutes of April 29, 2019

Financial Reports

Bills/issued checks

5.  Correspondence

6.  Parks

          a.  Barstow Heights

Safety Checklist/ground squirrels

b.  Venner Park

Safety Checklist

7.  Office Building and Area

a.  New roof (last week of May)

b.  Sign and window grates (still pending)

c.  BHCSD Safety Review report

8.  Budget FY ’19-’20 Workshop

9.  Board Vacancies

10.  General Manager’s Report

11.  Directors’ Report

12.  Roundtable

13.  Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

          Adjournment -- Next Meeting Date:  June 24, 2019 at 6:00 p.m. 

Electrical Power Issues

https://www.sce.com/outage-center

The above website will help you with planned power outages or sudden power loss.  There are links and phone numbers available to help!!

Give back to your Community

Saturday May 11, 2019 the National Association of Letter Carriers is sponsoring a Food Drive. Collecting non-perishable food items in a bag by your mailbox on May 11th (this Saturday) and the mail person will take it to the post office to be given to a local food bank. Give back to those is need.

Please share with our County neighbors!!

Lenwood/Grandview neighborhood cleanup May 18

San Bernardino County Code Enforcement and Solid Waste Management Divisions will be providing bulky trash collection containers for the free disposal of accumulated trash, e-waste, and tires. Please bring your bulky items and trash 8 a.m. to noon Saturday, May 18 to the vacant lot west of 25133 Main St., Barstow. This program is limited to the residents of the unincorporated County area. Commercial or industrial waste from businesses cannot be accepted. For more information, call (909) 266-3477.

Approved 4/29/2019

REGULAR MEETING

Monday, March 25, 2019

6:00 p.m.

1.  Meeting called to order at 6:09 by President Stapp.  Members present; Daryl Schendel, Gene Low and Dick Jacobs.  Guests present; DeJong Smalls, Jim Stradling.

2.  Pledge of Allegiance led by Jennifer Rubio.

3.  No public comments or questions.

4.  Consent items: 

            Minutes of 2/25/2019 – Motion to approve by Director Jacobs, with a second by Director Schendel.  Minutes approved with no opposition

            Financial reports – deferred to April Meeting.

5.  Correspondence is reviewed by Board.  No questions or follow up presented by Board.

            At this time, Director Jacobs reads letter of resignation from the Board effective this date at the conclusion of the meeting.  Words of appreciation and thanks are expressed by current members.

6.  Parks:

            Barstow Heights:  Trash can lids (20) are expected by mid April and will need replaced immediately due to the deterioration of the current metal lids.  Ground squirrel evacuation was done today by Director Jacobs and he indicates none were found by the water tank.

            Venner Park:  One basketball net is missing that President Stapp will replace this weekend.

            Playground Audit:  Audit received from Dynacon is discussed by Board.  President Stapp looked over the equipment in question at both parks.  Question was presented if City of Barstow has over looked any safety issues.  Jennifer Rubio indicates that the latest information is that the City has no certified playground equipment inspector.  Board suggest that a copy of the report be sent to City to see if they would be interested in giving estimates to perform the minor fixes indicated on the report.  (Carol will forward report next business day).  Some equipment does not meet current code but is adequate until time of replacement, then current code must be complied with.  Question was presented, how much money should be put into repairs in comparison with new equipment.  Board agrees that the report provides an obligation of this Board to act on the audit in a timely manner.

            Director Low indicates the trunks of two of the young trees newly planted in the Heights park are being cut in to by a trimmer and expresses the need of hand trimming near the trees.   Pictures have been taken and will be forwarded to the City.

7.  Office building and area: 

            New roofing will be installed the first or second week of April.  Sanchez roofing is behind due to rain.  Removal of heating/cooling unit to be done by Sun Harvester.

            Window grates will be removed and painted by Al Fiero at some point.

            New sign for the building is discussed.  Two options/bids presented by Kathy Fiero.  Motion to proceed with option number two was with made and then subsequently withdrawn by Director Jacobs.  Motion was tabled as clarification is required for size, cost and measurements.  Director Schendel will contact Fiero for follow up.

8.  Form 700:  Forms signs by necessary parties.

9.  Safety Report:  Read by Director/Safety Officer Low.  Motion to accept report as presented made by Director Schendel with a second by Director Jacobs.  Motion passed with no opposition.

10.  New Auditor:  Desire for a new Auditor is discussed by the Board.  Paul Messenger (Messenger & Hadley), suggestions from Debbie Bolton and Paul Kamarck (new company) were all mentioned.  Current Auditor (Pun Group) contract ends soon.  Need for new Auditor by end of May or sooner.  Director Schendel will research options further.

11.  Board Vacancy:  Two candidates are present, DeJong Smalls and Jim Stradling, are present and are both applied for a position for this Board.  Motion made by Director Schendel, with a second by Director Low, to accept Director Jacobs’ resignation effective immediately, with no opposition and one abstention (Jacobs) is passed.  Again, words of thanks and appreciation are expressed to Mr. Jacobs for his many years of service and dedication.  (Carol will seek direction for procedure to expedite appointments of new proposed Board members).

12.  General Manager’s report:  Read by Carol.  Discussion of pay schedule held with Board and current/out-going GM Jennifer Rubio.  Carol will now be paid every two weeks.  Need for a Board member to sign financial reconciliations is expressed and Director Schendel will now perform that duty.  Carol will be purchasing a new vacuum and cordless telephone for the office.

13.  No Director’s reports.

14.  Bills.  Director Low motions to accept bills as presented with a second by Director Schendel.  Motion passes with no opposition.

15.  New Business.  County Board of Supervisors April meetings are 2^nd, 16^th and 30^th of the month.  No other business presented.

16.  Executive Session not required at this meeting.

17.  Meeting Adjourns at 7:31 p.m.

Next Regular Meeting:  Monday, April 22, 2019 at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk