Agenda for January 24, 2023 Meeting

 Regular Meeting Agenda

Tuesday, January 24, 2023 - 6:00 p.m.

Meeting Facilitator:    

Directors: D. Schendel, G. Low, R. Stradling, B. Roeder-German, R. Craig

1.               1.       Call to order and Flag Salute

a.      Swearing in of appointed Board Members Roeder-German and Craig

2.       Roll call/Acknowledgment of guests/public comments/questions

3.        Approval/Consent Items

Minutes of November 29, 2022

Financial/reconciliation report

Financial Transaction print-out

4.  Parks

          a.  Barstow Heights

i. Existing equipment (inspection?)

          b.  Venner

5.  Correspondence

6.  Office Building and Area

7.  General Manager’s Report

8.  Directors’ Reports (roundtable)

9.  Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

Next Meeting Date: February 28, 2023

Office Closure

 The office will be closed the 

week of December 26, 2022 

and re-open on Wednesday, January 4, 2023

Meeting Minutes of October 4, 2022 (Approved 11-29-2022)

REGULAR MEETING MINUTES

Tuesday, October 4, 2022

6:00 p.m.

1. Meeting called to order at 6:08 by President Stapp, Director Roeder-German leads Pledge of Allegiance.

2. Directors present: Schendel, Low, Roeder-German. Director Stradling not present. Guest Sabrina Ellis from City of Barstow.

3. Approval/consent items: Minutes of 8/23/2022, financial reconciliations and bills/issued checks. Motion by Director Low to approve with a second by Director Roeder-German. Motion carried/items approved with no discussion/opposition.

4. Parks:

Ms. Ellis is present, says City is only hiring police and fire department officers currently. Submits written reports on both parks to Board. Toddler swings in both parks have been replaced, there is a deep hole under swings that needs to be addressed. Everything is working in both bathrooms.

Signage for both parks still to be replaced. Carol will work on getting costs for updated and new signs and will check with a couple of local businesses.

It is noted that the dumpsters have been used for tree clippings dumped by residents.

Director Schendel says that his inquiries have found that this Board is the authority that dictates park hours.

Discussion held about development of area where water tank is. Possibilities are pickleball, bounce house pad, new equipment, or other options. Notice will be put on Facebook page for community ideas.

a. Barstow Heights Park— Motion to have patio post bottoms painted by M.A.R. Construction at a cost of $720 is made by Director Roeder-German with a second by Director Low. Motion approved, no opposition.

i. Grant status/update: CEQA document needs submitted before any reimbursement is issued. Carol will need to research process.

ii. Existing equipment. Pacific Play Systems will be taking care of demolition.

iii. Tree replacement. Board does want City to replace damaged tree before the end of October as its growth has been slowed. Also noted is border trees need trimming.

b. Venner Park— No issues to address, grass looks good.

5. Correspondence: None to review with Board.

6. Office Building and Area:

Al Fiero now has a copy of the gate key. Nothing more to address.

a. Official last meeting for President Stapp will be in November. Term ends on 12/22/2022 at 11:59 a.m.

7. General Manager’s report: Written report given to Directors prior to meeting. No further questions regarding the report. Brief discussion of existing alarm services finds that current company will remain District’s choice. However possible camera/monitor upgrades may be warranted.

8. Directors’ Reports (roundtable): Only offered by President Stapp who reports County is currently sealing roads. Also, he will be turning in District supplies before his last day. No other reports/information given.

9. Executive Session: Not needed.

Adjournment at 7:31 p.m.

Next Regular Meeting: Tuesday, October 25, 2022, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Agenda for November 29, 2022 Regular Board Meeting

Hopefully third time is the charm. The agenda for the 11-29-2022 meeting is below;

Agenda for November 29, 2022 Meeting

Regular Meeting Agenda

Tuesday, November 29, 2022 - 6:00 p.m.

Meeting Facilitator: President R. Stapp

Directors: D. Schendel, G. Low, R. Stradling, B. Roeder-German

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Approval/Consent Items

Minutes of October 4, 2022

Financial/reconciliation report

Financial Transaction print-out

4. Parks

a. Barstow Heights

i. Grant status/update

ii. Existing equipment (inspection?)

iii. Tree replacement update

b. Venner

5. Correspondence

6. Office Building and Area

a. Director openings/election

7. General Manager’s Report

8. Directors’ Reports (roundtable)

9. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

Next Meeting Date: January 24, 2023

Meeting Re-scheduled

The regular Board meeting scheduled for 11/15/2022 has been postponed to 11/29/2022.

Agenda for November 15, 2022 Meeting

Regular Meeting Agenda

Tuesday, November 15, 2022 - 6:00 p.m.

Meeting Facilitator: President R. Stapp Directors: D. Schendel, G. Low, R. Stradling, B. Roeder-German

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Approval/Consent Items

    Minutes of October 4, 2022

    Financial/reconciliation report

    Financial Transaction print-out

4. Parks

    a. Barstow Heights

            i. Grant status/update

            ii. Existing equipment (inspection?)

            iii. Tree replacement update

    b. Venner

5. Correspondence

6. Office Building and Area

    a. Director openings/election

7. General Manager’s Report

8. Directors’ Reports (roundtable)

9. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

Next Meeting Date: January 24, 2023

Meeting Minutes of August 23, 2022 (Approved 10-4-2022)

REGULAR MEETING MINUTES

Tuesday, August 23, 2022

6:00 p.m.

1. Meeting called to order at 6:05 by President Stapp, Director Low leads Pledge of Allegiance.

2. Directors present: Low, Stradling, Roeder-German. Director Schendel not present. Guest Sabrina Ellis from City of Barstow.

3. Approval/consent items: Minutes of 7/26/2022, financial reconciliations and bills/issued checks. Motion by Director Stradling to approve with a second by Director Low. Motion carried/items approved with no discussion/opposition.

4. Parks:

Ms. Ellis is present submits written reports on both parks to Board. Board reviews reports and notes issues pending/resolved. Heights Park bathrooms are still not 100%. She is asked about the ground cover at Heights Park taking over grass. Also, indicates City is not willing to replace damaged tree as it’s showing signs of life. Board renews request as tree’s growth may be stunted. Toddler swings in both parks were either fixed or replaced depending on the severity of damage. Broken tree damage at Venner on 8/8/2022 was promptly removed by City.

Trash dumpsters were delivered to both parks on Friday, August 19, 2022. Three-month trial period is set in place to determine effectiveness.

Signage for both parks will be replaced. Carol will work on getting costs for updated and new signs.

a. Barstow Heights Park— President Stapp spent time on squirrel eradication on 8/22/2022.

i. Grant status/update: Deposit of $33,000 is being submitted to OGALS for reimbursement.

ii. Existing equipment. Per President Stapp, that equipment needs to be taken out of use. Pickle ball was suggested to be set up in what is now the “water tank” area. (No update from Golden State Water on removal status).

iii. Tree replacement was address above. President Stapp notes that poles on patio coverings need painted properly to avoid rusting. Carol will contact someone for work.

b. Venner Park— No issues to address.

5. Correspondence: None to review with Board.

6. Office Building and Area:

Barrels behind office need removed. Carol will see if Al Fiero can remove, or possible Burrtec.

a. Director openings/elections: Deadline to file papers for upcoming election has passed. No one filed papers for either office coming open.

b. Al Fiero will be offered a monthly keep up payment.

7. General Manager’s report: Written report submitted to Directors prior to meeting. No further questions regarding the report. Carol will be purchasing an external hard drive to free up space on office computer. Also, Carol will be away from the office the week of September 13, 2022 and return to work on September 21, 2022 . The office will be closed during that time, Carol will post notices.

8. Directors’ Reports (roundtable): Only offered by Director Roeder-German who would like to get bids for a mural on the Rimrock Rd facing side of the office building. No other reports/information given.

9. Executive Session: Not required.

Adjournment at 7:18 p.m.

Next Regular Meeting: Tuesday, September 27, 2022, at 6:00 p.m. (tentative due to Board availability)

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk