BARSTOW
HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR
MEETING
June
24th, 2013
President Jacobs opened the meeting at 6:02 PM and Director
Wilkey led the group in the flag salute.
Directors Jacobs, King, Schendel, Stapp, and Wilkey were all
present. There were no guests in
attendance.
President Jacobs requested that a review of Budget Resolution
2013-1 discussed at last month’s meeting be added to the Agenda after the
Correspondence. The secretary mistakenly
left that item out of the May 20th Meeting Minutes, so the Board agreed to take
a roll call vote on it again.
President Jacobs requested a motion on the Consent Items. Director King pointed out a typo he found in the fourth paragraph of the Minutes that needed fixing. Director Stapp motioned to accept the corrected Minutes of the May 20th, 2013 Meeting, along with the Financial Report for May of 2013 as presented. Director Schendel seconded the motion. Motion carried unanimously. President Jacobs abstained from the vote due to his absence from the May 20th meeting.
The Correspondence was offered for review. The Board of Directors opted to take no action on the SDRMA or CSDA District 5 Elections.
Budget Resolution 2013-1 for FY 2013-2014 was read by President Jacobs and adopted by the following roll call vote:
President
Jacobs Aye
Director King Aye
Director Schendel Aye
Director Stapp Aye
Director Wilkey Aye
The Secretary was directed to re-type the Resolution with the
corrected date of June 24th, 2013 for President Jacobs to sign.
H Street Park was addressed.
The Safety Check List from the City was reviewed. Director Stapp reported that the Ground
Squirrel problem continues to be minimal and that he will continue to set off
extermination cartridges as needed. The
Secretary reported that the City work crew had stopped by her office to pick up
the new Rules and Regulations signs that they then posted in the parks. Two signs were mounted back-to-back on the
wooden post in the center of H street park, and one sign was mounted above the
North-most picnic table area at Venner Park (replacing the damaged sign that
had been there). The former Rules and
Regulations sign already posted between the restrooms at Venner Park was left
there, since it is still legible and in good condition. The Board agreed to wait on determining
whether or not to trim the trees as previously discussed, in light of the new
possibility that the two oldest Elm trees be removed and replaced with a new
covered picnic area that could include four new tables on a concrete slab
foundation. President Jacobs shared
diagrams he drew that show which two trees would go and where the new shaded
picnic areas could be located. Director
Stapp asked about the dimensions of the project and President Jacobs replied
that he would measure the area so he could provide him with more answers at the
next meeting. President Jacobs expressed
his desire that construction begin by February of 2014 so that the project
could be completed by next Spring, when the parks tend to get the most
use. Director Wilkey agreed that would
be ideal. The Board agreed that they would
like to add the item to the Agenda for continued discussion next month. The Secretary reported that her son was out
of town again, and that his proposed Eagle Scout Project (improvement ideas for
the basketball court and office areas) may not end up working out because her
son has recently expressed more interest in other project ideas.
Venner Park was addressed.
The Safety Check List from the City was reviewed. The Gophers appear to be gone and are not a
problem for now. The Secretary reported
that she noticed one of the new trees appears to have been damaged (broken
support poles). She was directed to let
the City know and ask John Heald of Unique Landscaping to fix it. The Secretary also reported that Unique
Landscaping finished all of the work previously requested, and that she was
very pleased with their quick response.
The Board reviewed the newest estimate from Unique Landscaping to
install a new Irrigation System for the trees on the Northwest side of Venner
Park for $589. Director King motioned to
hire Unique Landscaping to do the work, provided that the estimate includes the
cost of piping water to all 9 trees (including the Palm Tree behind the
restrooms) as well as all of the tunneling under the sidewalks that would need
to be done. Director Wilkey seconded the
motion. Motion carried unanimously. Director Wilkey shared that he is interested
in adding three benches to the newly landscaped area. He wasn’t sure if we would want cement
benches, like the one already in place near the lady bug rider, or if something
else would be better. He volunteered to
research it more and asked that it be added to the next Agenda for further
discussion. The Secretary was directed
to also ask Mr. Heald of Unique Landscaping for an estimate to fix the
sprinkler system outside the office building and to go ahead and get that
repaired right away if it is less than $200.
The Auditor’s Agreement with David B. Whitford Jr., CPA was
reviewed. Director King motioned to
accept and sign the engagement letter.
Director Schendel seconded the motion.
Motion carried unanimously.
The Safety Review Report was read by Director Stapp. The Board agreed that it was acceptable and
that the Secretary would mail it to SDRMA as usual.
The Policy and Procedure Manual was discussed briefly as the
Secretary provided a sample index she found that would guide her in creating a
more detailed outline of what should be included in the manual.
The General Manager reported that she continues to keep the Blog
(BarstowHeights.blogspot.com) and Facebook pages updated (93 “likes” on the
Facebook page currently). As of June
12th, she has been working for the District for one full year. She also reported that she printed new
business cards that reflect her new office hours and that the Directors are
welcome to take some to give out if needed.
She reported that she recently noticed that the stone marker outside the
office shows that BHCSD was founded in 1958 and that the District will be celebrating
its 55-year anniversary on September 30th, 2013. She also reported that she is beginning to
gather information to add to the annual newsletter, so it can be ready to mail
to residents on September 1st. Finally,
she asked the Board of Directors how they would feel about having future meetings
audio-recorded. It would be helpful for
her to have the recording to review when she types up the Minutes and it could
offer the District added legal protection as well. The Board did not object to the idea, but
asked her to research all of the best recording options and determine what it
might cost before adding it to a future Agenda.
President Jacobs requested the Directors’ reports. Director Stapp expressed his concern about
finding a replacement Board Member before December and encouraged the other
Director’s to help him find someone by next month if possible. He directed the Secretary to work on getting
a vacancy notice published in the newspaper again to notify the public. He also asked the Secretary to please write
another letter to the County to request an update from them about what road
work they are planning to do in our area in the coming year. Director Schendel mentioned the recent
burglaries that had been occurring in the Heights and asked if anyone knew anything more
about whether the suspects had been caught.
Arrests in Adelanto and Apple Valley had been rumored about, but no one
knew for sure.
President Jacobs asked the Secretary if there were any
additional bills to be paid. She
indicated there were none. Director Schendel
motioned to pay the bills as presented.
Director King seconded the motion.
Motion carried unanimously.
The Board of Directors went into an Executive Session at 7:04
PM, to discuss personnel.
The Board reconvened to Regular Session at 7:18 PM. President Jacobs motioned to increase the Secretary/General Manager’s salary by $1.00 per hour, to begin on July 1st,
2013. Director Wilkey seconded the
motion. Motion carried unanimously.
The next Regular Meeting is scheduled for Monday, July 22nd,
2013 at 6:00 PM. The meeting adjourned
at 7:21 PM.
Submitted by:
Jen RubioSecretary/General Manager
