Meeting Minutes of July 26, 2022 (approved August 23, 2022)

REGULAR MEETING MINUTES (approved 8/23/2022)

Tuesday, July 26, 2022 6:00 p.m.

1. Meeting called to order at 6:02 by President Stapp, Director Stradling leads Pledge of Allegiance.

2. Directors present: Schendel, Low, Roeder-German. Guest Sabrina Ellis from City of Barstow, resident Becci Craig and Sgt. Darren Gilmore from San Bernardino Co. Sheriff’s Office. **

3. Approval/consent items: Minutes of 6/28/2022, financial reconciliations and bills/issued checks. Motion by Director Low to approve with a second by Director Roeder-German. Motion carried/items approved with no discussion/opposition.

**Comments/information from Sgt. Gilmore: Heights in general is mostly a quiet area. Regarding parked vehicles after 10-11pm at the parks, deputies will question them. He indicates manpower is sufficient for area, if extra patrols are needed, just contact the office. He also offers advice/information regarding cameras

4. Parks:

Ms. Ellis is present submits written reports on both parks to Board. Board reviews reports and notes issues pending/resolved. Heights Park bathrooms are still not 100%. She is asked about the grass not being mowed and will check on status.

Hours of parks and authority over rules was discussed by Board. Also discussed was signage for both parks, replacing some and adding new will likely take place soon.

A. Barstow Heights Park— President Stapp spent time on squirrel eradication earlier in the day. Noticed ants on the part patios, pest control will be asked next month.

i. Grant status/update: On-going and current. Reimbursement from state is submitted after check is cashed.

ii. New playground equipment/walk-thru: Check signed for deposit to have new equipment ordered. Board does walk around at park and discussion is held regarding current equipment and utilizing that in some way. Possible inspection for refurbishment or even moved. More information will be sought.

iii. Water tank and everything within the fenced area will be removed by Golden State Water. The water meter in that area will be moved out next to the parking lot and all underground piping will be abandoned. The fence will remain. Uses of property is discussed by Board.

iv. Squirrels: Eradication devices used today. Irish Spring soaps seems to be keeping them away from the office building.

v. Tree replacement: Carol will email the City for status. It’s the tree on the south side of H St. Park near Beryl.

B. Venner Park— Park sign is falling apart.

Regarding both parks, bathrooms need major repair or remodel. Also, signage posted in both parks needs reviewed and updated. Dumpster is needed for each park. Possibility of program from Burrtec Disposal. Carol will also contact Sheriff’s Office to see about attendance at next meeting.

5. Correspondence: Almost none to review President Stapp. No action taken.

6. Office Building and Area: No issues to report.

i. Internet service: Office will be changing to Spectrum telephone and Internet.

ii. Director openings/elections: Director Stapp leaving when term ends in November, Ms. Craig may be interested.

7. General Manager’s report: Written report submitted to Directors prior to meeting. Cost of camera replacement to be explored. Discussion held regarding dumpsters placed at both parks due to trash issues. Motion made by Director Roeder-German to place 1½ yard dumpsters at each park for a 90-day trial period, then re-evaluation, second by Director Low. Motion carried, no opposition. Directors approved giving a copy of the gate key to Al Fiero.

8. Directors’ Reports (roundtable): None offered.

9. Executive Session: Not required.

Adjournment at 7:38 p.m.

Next Regular Meeting: Tuesday, August 23, 2022, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Agenda for August 23, 2022 Meeting

Regular Meeting Agenda

Tuesday, August 23, 2022 - 6:00 p.m.

Meeting Facilitator: President R. Stapp

Directors: D. Schendel, G. Low, R. Stradling, B. Roeder-German

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Approval/Consent Items

Minutes of July 26, 2022

Financial/reconciliation report

Financial Transaction print-out

4. Parks

Trash dumpsters update

a. Barstow Heights

i. Grant status/update

ii. Existing equipment

iii. Tree replacement update

b. Venner

5. Correspondence

6. Office Building and Area

a. Director openings/election

b. Al Fiero compensation

7. General Manager’s Report

8. Directors’ Reports (roundtable)

9. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

Next Meeting Date: September 27, 2022

Minutes of June 28, 2022 (approved July 26, 2022)

REGULAR MEETING MINUTES

Tuesday, June 28, 2022

6:00 p.m.

 

1.  Meeting called to order at 6:00 by President Stapp who leads Pledge of Allegiance.

2.  Directors present: Schendel, Low, Roeder-German. Director Stradling not present. Guest Sabrina Ellis from City of Barstow present                                 

3.  Approval/consent items: Minutes of 5/31/2022, financial reconciliations and bills/issued checks. Motion by Director Schendel to approve with a second by Director Low. Motion carried/items approved with no discussion/opposition.

4.  Parks: 

          Ms. Ellis is present submits written reports on both parks to Board. Board reviews reports and notes issues pending/resolved.

          Barstow Heights Park— President Stapp spent two hours on Sunday and Monday on squirrel eradication and twenty-one devices were used. Women’s and Men’s restrooms still required attention, sinks still not working. North entrance stairs need repair. Pole on water tank fence on parking lot side needs corrected. Minor vandalism (tagging). A mulberry tree has died because of trimmer blade striking trunk. City needs to replace. Security cameras need adjusting due to some vandalism in the bathrooms. Carol will start the process of new equipment order as a result of the grant monies available

          b. Venner Park— Horseshoe pit is missing a stake. Minor issues on some of the equipment and concrete is uneven on the basketball court.

          Regarding both parks, bathrooms need major repair or remodel. Also, signage posted in both parks needs reviewed and updated.  Dumpster is needed for each park. Possibility of program from Burrtec Disposal. Carol will also contact Sheriff’s Office to see about attendance at next meeting.

5.  Budget 2022-2023: —Resolution 2022-1 prepared for Board. Final vote taken proposed budget passed 4 Aye/0 Nay. Director Stradling not present. Resolution signed by President Stapp.               

6.  Correspondence:  Reviewed by President Stapp. Note letter received from Registrar of Voters regarding 2022 election. No action taken.

7.  Office Building and Area:  Squirrels remain an issue, there is a hole right by the front door. There are some five-gallon jugs behind the building that should be removed.

8.  General Manager’s report:  Written report submitted to Directors prior to meeting. Assistance with ‘purge”/coverage for Carol upon any absence is briefly discussed. Director Schendel will contact Al Fiero about his status.

9.  Directors’ Reports (roundtable):  President Stapp reports a minor issue with the District’s bank, but that has been resolved. No other Directors provide reports.        

10.  Executive Session:  Held regarding personnel. Carol steps out briefly for Board to hold closed session. Upon completion of session, Board increases pay of General Manager .50 cents per hour, will authorize a $50 per month gas allowance and two weeks paid vacation a year. All effective new fiscal year (7/1/2022). Board members also note necessity to assist with purging of old records and learn basic operation of office.

Adjournment at 8:00 p.m.

Next Regular Meeting:  Tuesday, July 26, 2022, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk 

Agenda for July 26, 2022 Meeting

Regular Meeting Agenda

Tuesday, July 26, 2022 - 6:00 p.m.

Meeting Facilitator: President R. Stapp

Directors: D. Schendel, G. Low, R. Stradling, B. Roeder-German

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Approval/Consent Items

Minutes of June 28, 2022

Financial/reconciliation report

Financial Transaction print-out

4. Parks

a. Barstow Heights

i. Grant status/update

ii. New playground equipment/walk-thru

iii. Water tower/property

iv. Squirrels

v. Tree replacement

b. Venner

5. Correspondence

6. Office Building and Area

i. Internet service

ii. Director openings/election

7. General Manager’s Report

8. Directors’ Reports (roundtable)

9. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

Next Meeting Date: August 23, 2022

Notice of Election

NOTICE OF ELECTION

NOTICE IS HEREBY GIVEN that a general district election will be held in the

BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT

in San Bernardino County, on Tuesday, the 8th of November 2022, for the following offices:

Member of the Board of Directors, 4-year term, number to be elected - 2

The qualifications required to be a candidate for the above offices are:

At the time nomination documents are issued, a candidate must be a registered voter residing within the district (and division, if any).

Official candidate filing documents for eligible candidates desiring to file for the above elective offices may be obtained from the San Bernardino County Registrar of Voters, 777 E. Rialto Avenue, San Bernardino, California, starting on July 18, 2022, and filed no later than 5:00 p.m. on August 12, 2022 at the Registrar of Voters.

The San Bernardino County Registrar of Voters provides candidate filing documents and services by appointment. Visit www.SBCountyElections.com to begin the application process using the My Candidacy Gateway web application and schedule a video conference or in-person appointment. Potential candidates that cannot access the application may call (909) 387-8300 for an appointment. Walk-ins are welcome but may experience some wait time.

If by 5:00 p.m. on August 17, 2022, only one person has been nominated or an insufficient number of persons have been nominated for the above elective offices or no one has been nominated, and if no petition requesting that the election be held has been presented to the officer conducting the election, appointments will be made as prescribed by Section 10515 of the Elections Code.

Si usted necesita una copia en español de este aviso, por favor contacte a la oficina del Registro de Votantes al (909) 387-8300.

Date: July 14, 2022

MICHAEL JIMENEZ, Interim Registrar of Voters

By: Stephenie Shea, Interim Assistant Registrar of Voters

Wishing All a Safe and Happy July 4th!!!!

Have a safe 4th of July and Happy Independence Day!! Remember our four legged friends during this holiday, not everyone likes the fireworks!!

Minutes of May 31, 2022 Meeting

REGULAR MEETING MINUTES (approved 6/28/22)

Tuesday, May 31, 2022

6:00 p.m.

1. Meeting called to order at 5:58 by President Stapp, Pledge of Allegiance led by Director Roeder-German.

2. Directors present: All Directors present. Guests Kyle Woolley and Sabrina Ellis from City of Barstow present.

3. Approval/consent items: Minutes of 5/3/2022, financial reconciliations and bills/issued checks. Motion by Director Low to approve with a second by Director Roeder-German. Motion carried/items approved with no discussion/opposition.

3B. Audit report of FYs 2019-2021 and 2020-2021: Audit reports prepared by Paul Kaymark of Nigro & Nigro previously submitted to Board via email is submitted. Motion by Director Schendel to accept the audit, with a second by Director Low. Motion carried/audit approved with not discussion/opposition.

4. Parks:

Mr. Woolley notifies Board that he has accepted employment elsewhere and will by leaving the City around July. Ms. Ellis is present and will be filling in for Mr. Woolley upon his departure. City still in the process of building staff.

Relating to both parks, Mr. Woolley inquires about water. Locks are being re-keyed. Drinking fountain maintenance and minor gate repair to be done. Graffiti at Venner to be investigated.

a. Barstow Heights Park— Squirrels have become a big problem with the recent spring “births.” Board agrees it will need professional intervention. Mr. Woolley suggests waiting until hibernation season as it will be most effective for the removal of them. Carol will check with pest control companies.

i. New equipment plan (grant)—A document had to be corrected and re-submitted to “OGALS.” Waiting for confirmation to proceed. Anna from Pacific Play indicated that at this time, it’s about a 20-week process and targeting install for fall 2022, with demo for existing taking about two weeks. Director Roeder-German asks Carol to contact Pacific Play and ask if we put a deposit down, can we “get in line” for install.

b. Venner Park— Gate repair and graffiti removal to take place.

**After City staff leaves meeting, Director Low checked the bathrooms on H Street. He found the drinking fountain and the sinks had no water, but the toilets are flushing, and one of the toilet seats in the men’s restroom is broken. Carol will notify City staff.

5. Budget 2022-2023: —Proposed budget discussed by Board. Final to be prepared for next meeting along with Resolution, each for approval.

6. Correspondence: Reviewed by President Stapp. No action taken.

7. Office Building and Area: Squirrels remain an issue.

8. General Manager’s report: Written report submitted to Directors prior to meeting. A couple of issues with security cameras. Board authorizes Carol to go ahead and contact Hi Desert Alarm.

9. Directors’ Reports (roundtable): President Stapp reports that County workers have been filling cracks on streets running east-west. Started on Linda Vista and completed Panamint but may have left. He also reports there are at least four new houses being built in the Heights. No other Directors provide reports.

10. Executive Session: Not required.

Adjournment at 7:14

Next Regular Meeting: Tuesday, June 28, 2022, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk