BARSTOW
HEIGHTS COMMUNITY SERVICES DISTRICT
REGULAR
MEETING
Monday,
February 27th, 2017
President Jacobs called
the meeting to order at 6:00 PM and the Director Stapp led the group in the
flag salute. Directors Jacobs, Schendel, Stapp, and Hayhurst, were all present.
There were 7 guests attending, some of whom were residents who still had
concerns about the possibility of annexation into the City of Barstow. Questions
came up again and the Director’s shared the same information that was shared at
the previous meeting, that annexation is very unlikely to happen anytime soon,
that it’s a process that could take years for the City to pursue and make
progress on, and that the community would have to take a vote and thus, has a
voice as to whether or not the City could even go forward with it. The
Secretary also shared the list that answers the Frequently Asked Questions they
might have about it, with any guests that wanted to take a copy.
The next item of business
addressed was the Audit Report. The Auditor was unable to attend the meeting,
but was available by phone, so the Secretary called him and put him on speaker
phone, so all of the Directors could talk with him briefly starting at 6:07 PM.
The Auditor walked the Director’s through the report and reviewed it with them
page by page. Director Hayhurst motioned that the Board accept the Audit Report
as presented. Director Stapp seconded the motion. The motion carried unanimously.
The Directors thanked Paul (the Auditor) for a job well done, said good-bye,
and the Secretary ended the call.
President Jacobs next addressed
the Board Vacancy. He reported that three resumes and letters of interest had
been received, and that there are three applicants for the position. The Board
discussed how to handle that decision. They agreed that they would meet early
before the next Regular Meeting in March to interview personally and separately
each of the three candidates during a closed executive session; one at 5:00 PM,
another at 5:15, and the last at 5:30. Then they would have fifteen minutes
before the public meeting starts at 6:00 PM to discuss it privately and make
their decision. They will then make their motion and announce their decision at
the very beginning of the Regular Meeting.
The filling of the
position of the Safety Coordinator (recently vacated by Director Paul Wilkey) was
addressed next. Director Stapp volunteered to take on the job and the Board all
agreed that would be fantastic, since he had previously done such a great job
in the position once before.
The Consent Items were
reviewed. Director Schendel motioned to accept the Minutes of the January 23rd,
2017 meeting, along with the Financial Reports for January of 2017, as
presented. Director Stapp seconded the motion. Director Hayhurst mentioned that
she would work with the Secretary to put together just an excerpt from the
minutes regarding the Annexation that was addressed at the January meeting, to
submit to the City of Barstow (a certified copy) the following week. The motion
carried unanimously.
The Correspondence file was
offered for review.
Barstow Heights Park was
addressed. The Safety Check List from the City was reviewed. There were no new safety,
or maintenance issues listed. The report did say that the grounds-keepers are
back to their weekly mowing schedule and that they did recently spray for
weeds. President Jacobs reported that he did use a gas cartridge to get the one
ground squirrel that he had found since the last meeting.
The Secretary is still
working to get some tree-planting bids to help remedy the privacy concerns of
the neighbors next to the new shade canopy. New signage, that asks park guests
to please clean up after their pets will be looked into further as well.
Venner Park was
addressed. The Safety Check List from the City was reviewed. There were no new safety
or
maintenance issues reported in the past month. This report also said that
the grounds-keepers are back to their weekly mowing schedule and that they did
recently spray for weeds. The Board reviewed the new estimate received for wood
chips to refill the playground areas at both parks (Venner and BHP) and
discussed the need briefly. Director Stapp motioned to approve the purchase of
and hiring of Turboscape, Inc. to install new wood chips (120 cubic
yards; 60 cubic yards at each park) for $5,880. Director Schendel seconded the
motion. The motion carried unanimously.
The Office Building and
Compound were addressed next. President Jacobs reported that he did spray for
weeds around the office building a few weeks prior (between the two rain-storms
that occurred). The two bids received for kitchen renovations were not even
close in price range and did not appear to include the same kinds of materials,
so the Board determined that a more specific list of exactly what the Board
wants in the kitchen would be necessary to ensure that the contractors will be
doing the same jobs (using similar quality materials). The Board discussed and
wrote down in detail exactly what specific things they wanted done and included
in the job. The Secretary will ask the bidders to re-bid again based on the new
more detailed list.
The Long Range Plans list
was addressed next. The Board opted to revise it in more detail next month.
Director Hayhurst suggested that perhaps some of the smaller projects could be
bundled up into a larger project, and a “project manager” could be hired to
take on more of the major things that need doing at one time. President Jacobs
suggested that perhaps the ideas listed on the Long Range Plans list would need
to be grouped according to the priority/urgency the Board wants to put on them
and/or how large the scope of each smaller project might be. The Secretary reported
that she had new information regarding the possible addition of sidewalks and
curbs at Barstow Heights Park after speaking with Mark Rowan, of Merrell
Johnson Engineering in the past week. He was researching the project further
and felt that it might be possible to add sidewalks and curbs along the outside
edge of the chain-link fencing, as long as a brick-wall a few feet high were to
be added to prevent water/debris from flowing through the chain-link fencing. She
reported that he would be meeting with her the next Thursday afternoon to
measure and discuss the possibilities further and all Directors were also
invited and welcome to join the meeting, especially if they have any
questions/concerns to address with him.
Form 700 was addressed
next. Directors were given their copies to review and sign or notify the
Secretary if any corrections needed to be made. The Secretary will submit them
to the County Board of Supervisors.
The Safety Review Report
was read aloud by the new Safety Coordinator, Director Stapp. Director Hayhurst
motioned to accept the Safety Review Report as presented. President Jacobs
seconded the motion. The motion carried unanimously. The Secretary will submit
the report to SDRMA.
The General Manager reported
that Director Hayhursts’ Ethics Training certificate had arrived and was now
posted in the frame on the wall. She also reported that she had recently worked
with the Auditor to complete the State Controller’s Report that was now due
earlier than it used to be (by the end of January) and that they were able to
meet that deadline.
President Jacobs asked if
there were any Directors’ reports. There were no additional reports to be
shared, but President Jacobs did encourage the Directors to consider attending
the City Council Meeting coming up next week (Monday at 7pm) to voice their
opinions.
President Jacobs asked the
Secretary if there were any additional bills to be presented. She indicated
that there were none. Director Schendel motioned to pay all of the bills, as listed
on the agenda. Director Stapp seconded the motion. The motion carried unanimously.
There was no New Business
and no Executive Session requested. The next Regular Meeting was scheduled for Monday,
March 27th at 6:00 PM. The meeting adjourned at 7:24 PM.
Submitted by: Jen Rubio - Secretary/General Manager
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