REGULAR MEETING
MINUTES
Monday, May 20, 2019
6:00 p.m.
1. Meeting
called to order at 6:00 by President Stapp.
Pledge of Allegiance led by Rob Stapp.
2. Directors present; Daryl Schendel, Gene Low
and Jim Stradling. Guest present; DeJong Smalls.
3. Ms. Smalls inquires to Board about community
mailboxes but are not an option in the Heights.
Nextdoor website is agreed on to be a valuable resource.
4. Approval items:
Minutes of 4/29/2019, financial
reports and bills/checks issues. – Motion to approve by Director Low with a
second by Director Schendel. No opposition, items approved.
5. Correspondence is reviewed by Board. LAFCO fee is increasing and SDRMA premium has
raised 5% to $2544. Paul Messner has
acknowledged hire for audit, tentatively scheduled August 20-22.
Attendance by Carol to CSDA
Leadership conference is discussed by Board.
Motion by Director Schendel to cover all expenses for and to conference,
second by Director Low, motion approved with no opposition.
6. Parks:
a. Barstow Heights – safety
checklist has all positive remarks.
Ground squirrel issue to be addressed by President Stapp.
b.
Venner Park – safety checklist has all positive remarks.
Terri
Peralta indicates that replacement of necessary bolts and “s” hooks started on
May 17th.
Director
Schendel provides approximate cost of engraved benches is $1200-$1300 but will
provide more information and options at next meeting.
7. Office building and area:
a. Roof replacement is currently
scheduled to start last week of May.
b. Sign replacement needs a revised
bid from Kathy Fiero. Carol will contact
her. Window grills will be painted by Al
Fiero.
c. BHCSD Safety Review report read
by Director Stradling. Motion to approve
report by Director Schendel, second by Director Low. No opposition, report approved. Report to be sent to SDRMA.
8. Budget workshop held for fiscal year
’19-’20. Revisions made and formal
resolution will be prepared and sent to San Bernardino County Auditor.
9. Board vacancy still pending. Board agrees to approach the matter with a
resolution. Carol will look up options
with applicable verbiage and submit to Board via email for input. Goal of Board is to have DeJong Smalls seated
at next meeting on July 1, 2019.
10. General manager’s report given by Carol. The
water tank scheduled for removal has been set back 6-8 months due to delay
regarding new tank installment in another area.
Last year’s auditor will be contacted by Carol regarding a hard copy of
report as well as concluding final business.
Carol has hired someone to clean out kitchen shelving in preparation for
storage of certain records. That person
will also clean office area a maximum of once a month if needed. Also, a need for new blinds is discussed and
Carol will contact The Furniture Outlet for cost.
11. Directors’ reports. None given at this meeting.
12. Roundtable discussion.
Acknowledgement of service for
former Director Jacobs is discussed and President Stapp indicates that Mr.
Jacobs may be leaving the area in June.
Director Schendel will get options regarding plaque.
President Stapp has been in contact
with Terri Peralta regarding the equipment audit and City workers will replace
necessary bolts and “s” hooks (as previously noted). What they can replace, they will, and they
will leave things alone not currently in compliance. City is currently understaffed but will do
what they can. The use of a “grandfather clause” was provided by Terri
regarding the playground equipment in the audit report. The clause was explained and then discussed
by Board. Board questions clause and
asks for authority and clarification of such and would like written authority. President
Stapp will contact Terri Peralta regarding Board discussion. Board asks for quote from playground company
for remaining repairs/replacement of equipment.
Carol will contact them. Discussion was also held regarding the Park
Maintenance Agreement which comes up for renewal in May 2020. Item to be placed on next month’s agenda.
Director Schendel initiates
discussion of performance review of Carol.
Duties and time allocation for tasks is discussed and executive session
will be held at next meeting.
13. Executive Session not required at this
meeting.
Adjournment at 7:50 p.m.
Next
Regular Meeting: Monday, July 1, 2019 at
6:00 p.m. (for June meeting)
Submitted
by
Carol
Mauk,
General
Manager/Secretary/Clerk
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