Agenda for November 28, 2023 Meeting

Agenda for November 28, 2023 Meeting

Regular Meeting Agenda

Tuesday, November 28, 2023 - 6:00 p.m.

Meeting Facilitator: President Schendel

Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Approval/Consent Items

Minutes of September 26, 2023

Financial/reconciliation report

Financial Transaction print-out

4. Parks

a. Barstow Heights

b. Venner

5. Correspondence

6. Office Building and Area

7. General Manager’s Report

8. Directors’ Reports (roundtable)

9. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

Next Meeting Date: January 23, 2024

Office Closure

The office will be closed for business

the weeks of October 17, & October 24, 2023

and will re-open on October 31, 2023

August 22, 2023 Meeting Minutes

(Approved September 26, 2023)

REGULAR MEETING MINUTES

Tuesday, August 22, 2023, 6:00 p.m.

1. Meeting called to order at 6:10 by President Schendel Director Low leads Pledge of Allegiance.

2. Directors/Guests present: Low, Stradling, Roeder-German and Craig (late) all present.

No guests present.

3. Approval/consent items: Minutes of 7/25/2023, reconciliation reports and print out of bills/issued checks. Motion by Director Low to approve with a second by Director Roeder-German. Motion carried/items approved, no discussion/opposition.

4. Parks

Reports on both parks received via email from Lucas Crank. Reviewed by Board. No action taken. for

a. Barstow Heights Park— No updates on park. Basketball hoops need nets. Bids/construction for pickle ball courts to begin (to include canopy). Carol will order some. The parking lot is being redone. Work begins next week. Board notes of three bids requested, two were received and one did not verify prevailing wages. Due to the impending deadline of the entire project plan (Golden State Water pipe removal), any further bids could not be obtained in a timely manner. California Building Evaluation & Construction, Inc will continue with parking lot removal/replacement after pipe removal.

b. Venner Park—No updates on park. Possible parking lot re-paving is being considered.

5. Correspondence: Reviewed. Nothing to address.

6. Office Building and Area: Carol will be looking at computers soon.

7. General Manager’s report: No written report, verbal updates given. Twice a week service with Burrtec has been cancelled. Carol has been providing information and scanning copies of requested documents to the auditor. Revised paperwork for OGALS grant has been submitted to the state. Sign information reviewed with Board. Light pole numbers have been turned in to Edison for bulb replacements. The damaged canopy at Venner still needs addressed.

8. Directors’ Reports (roundtable): No reports offered. Group discussion regarding written communication. Motion by Director Roeder-German to accept written communication decisions via email and/or text, provided ALL directors participate in said communication (to include recent texts re: parking lot). Second by Director Stradling. Motion carried, no discussion or opposition.

9. Executive Session/Personnel GC54957.1: None required.

Adjournment at 7:20 p.m.

Next Regular Meeting: Tuesday, September 26, 2023, at 6:00 p.m. (Director Stradling indicates he will be on vacation)

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

Agenda for September 26, 2023 Meeting

Agenda for September 26, 2023 meeting.

Regular Meeting Agenda

Tuesday, September 26, 2023 - 6:00 p.m.

Meeting Facilitator: President Schendel

Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Approval/Consent Items

    Minutes of August 22, 2023

    Financial/reconciliation report

    inancial Transaction print-out

4. Parks

     a. Barstow Heights

         i. unauthorized vendors

    b. Venner

5. Correspondence

6. Office Building and Area

    a. parking lot re-asphalting

7. General Manager’s Report

8. Directors’ Reports (roundtable)

9. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

Next Meeting Date: November 28, 2023

July 25, 2025 Meeting Minutes

(Approved August 22, 2023)

REGULAR MEETING MINUTES 

Tuesday, July 25, 2023

6:00 p.m.

1.  Meeting called to order at 6:09 by President Schendel who leads Pledge of Allegiance.          

2.  Directors/Guests present: Low, Roeder-German and Craig all present, Director Stradling not present.  No guests present.                                             

3.  Approval/consent items: Minutes of 6/28/2023, reconciliation reports and print out of bills/issued checks. Motion by Director Low to approve with a second by Director Craig. Motion carried/items approved, no discussion/opposition.

4.  Parks

Reports on both parks received via email from Lucas Crank. Reviewed by Board. No action taken.  Reyes Yard Service will clean up around both parks for $400 per month.  Switching every other month.  Carol will order No Parking and No Soliciting signs for fencing near Rimrock.

a.      Barstow Heights Park— everything seems fine with the park. Pole lights currently not working to be reported to Edison for replacement.  Flag for this park will be placed inside office fencing.

b.      Venner Park—Board decides not to purchase flag for this park at this time.  Safe place needs to be determined. Reyes Landscaping will do the clean up around the outside of Venner Park. Pole lights currently not working to be reported to Edison for replacement. No other updates

5.  Correspondence:  Letter from SDRMA reviewed and discussed by Board.  Carol will follow up with agency.

6.  Office Building and Area:  No updates to report. 

7.  General Manager’s report:  Written report submitted to Board at meeting. Discussion of Burrtec trash pick-up, twice a week pick up to be canceled as they are now placing and charging for recycling bins per state law.  GSW is preparing for removal of underground pipes which will affect the parking in lot in specific areas.  Discussing of entire resurfacing of park lot held.  Motion by Director Roeder-German to purchase new office computer, second by Director Craig, motion passed, no opposition.

8.  Directors’ Reports (roundtable):  No reports offered.           

9.  Executive Session/Personnel GC54957.1:  None required.

Adjournment at 7:04 p.m.

Next Regular Meeting:  Tuesday, August 22, 2023, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

June 28, 2023 Minutes

    June 28, 2023 minutes approved July 25, 2023

REGULAR MEETING MINUTES

Tuesday, June 28, 2023

6:00 p.m.

1. Meeting called to order at 6:03 by President Schendel. Director Roeder-German leads Pledge of Allegiance.

2. Directors/Guests present: Stradling, Roeder-German and Craig all present, Director Low not present. No guests present.

3. Approval/consent items: Minutes of 5/23/2023, reconciliation reports and print out of bills/issued checks. Motion by Director Stradling to approve with a second by Director Craig. Motion carried/items approved, no discussion/opposition.

4. Parks

No reports sent, no representative present.

a. Barstow Heights Park— everything seems fine with the park. No updates to share.

b. Venner Park—shade cover warranty needs reviewed as a tear has been starting. More swings are needed for the play area. Seats are available, need frames. Director Roeder-German will notify Reyes Landscaping to do the clean up around the outside of Venner Park. No other updates.

c. BOTH PARKS—New costs for Burrtec services at both parks are discussed by Board. Board questions if City may share in costs. Board also wants to light up both parks more. Streetlights to be checked out. Flag poles (heavy duty/commercial) will be put in at both parks, American flags at both parks and State flag at H Street with a pole for each and solar light attachments. Motion by Director Roeder-German to purchase for an amount not to exceed $2500, second by Director Stradling, no discussion or opposition. Motion passed. Signs to be purchased for both parks for each entrance, sizes of 12x18 to 20x24. Also, a dog waste removal station.

Future park ideas are discussed by the Board for the former water tank area and the land at the end of H Street.

5. Correspondence: Reviewed by President Schendel. No discussion required.

6. Office Building and Area: New cameras needed for building area. Squirrels are still being relocated. Office A/C unit was serviced at a cost of $845, freon was almost out. Golden State Water will be removing an underground pipe where the water tower was. That pipe extends into the parking lot area which they will dig up. The parking lot needs repaired or replaced. Discussion was held about working with GSW during their removal time.

7. General Manager’s report: No written report, oral updates given to Directors. Carol is still working on completing paperwork to have the grant transferred to Venner from H Street Park.

8. Directors’ Reports (roundtable): Roundtable discussion held by Board that includes fencing around the future park area. Director Craig suggests installing splash pad in the former water tower area. She also shares information on and “Exo-fit” for proposed walking path at the future park.

9. Budget Review: Budget for 2023-2024 fiscal year finalized and approved. Resolution 2023-1 recited, approved by Board by 4-0 vote (Director Low not present) and signed by President Schendel and certified by Carol Mauk. (See attached)

10. Executive Session/Personnel GC54957.1: Held in closed session regarding GM evaluation. Carol leaves the room. Upon return the Board sets pay at $26 per hour and continues with gasoline allowance.

Motion by Director Craig for Adjournment at 7:25 p.m., second by Director Stradling, unanimously approved.

Next Regular Meeting: Tuesday, July 25, 2023, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

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Regular Board Meeting on July 25, 2023

Agenda for July 25, 2023 meeting

Regular Meeting Agenda

Tuesday, July 25, 2023 - 6:00 p.m.

Meeting Facilitator: President Schendel

Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Approval/Consent Items

Minutes of June 28, 2023

Financial/reconciliation report

Financial Transaction print-out

4. Parks (inspection reports)

a. Barstow Heights

b. Venner

5. Correspondence

6. Office Building and Area

7. General Manager’s Report

8. Directors’ Reports (roundtable)

9. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

Next Meeting Date: August 22, 2023