Regular Board Meeting on July 25, 2023

Agenda for July 25, 2023 meeting

Regular Meeting Agenda

Tuesday, July 25, 2023 - 6:00 p.m.

Meeting Facilitator: President Schendel

Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Approval/Consent Items

Minutes of June 28, 2023

Financial/reconciliation report

Financial Transaction print-out

4. Parks (inspection reports)

a. Barstow Heights

b. Venner

5. Correspondence

6. Office Building and Area

7. General Manager’s Report

8. Directors’ Reports (roundtable)

9. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

Next Meeting Date: August 22, 2023

May 23, 2023 Minutes

May 23, 2023 minutes approved June 28, 2023

REGULAR MEETING MINUTES
Tuesday, May 23, 2023
6:00 p.m.

1. Meeting called to order at 6:05 by President Schendel. Director Low leads Pledge of Allegiance.
2. Directors/Guests present: Low, Stradling, Roeder-German and Rebecca Craig all present. No guests present.
3. Approval/consent items: Minutes of 4/25/2023 and print out of bills/issued checks. Motion by Director Low to approve with a second by Director Craig. Motion carried/items approved, no discussion/opposition.
4. Parks
Ms. Ellis sends check list for both parks via email. Reviewed by Board. A few things at each park are being addressed by the City. .
    a. Barstow Heights Park—Reyes Landscaping cleared weeds and trash around the outside of the park. Discussion held by Board of activities taking place at the edge of the parking lot next to street. After discussion, motion by Director Roeder-German to modify fence and/or install new entrance, second by Director Low, motion carried, no opposition. Motion by Director Roeder-German of cost not to exceed $5000, second by Director Craig, motion carried, no opposition. Motion by Director Stradling to install three flags and poles (both parks and office area), second by Director Roeder-German, motion carried, no opposition. President Schendel will contact fencing company for bid. Board also notes inside of former water tank compound needs weed abatement. Carol will contact City.
    b. Venner Park— New play equipment has been installed. Motion by Director Roeder-German to have weeds cleared around the park, second by Director Low, motion carried, no opposition.
Future park ideas are discussed by Board for the former water tank area and the land at the end of H Street.
5. Correspondence: Reviewed by President Schendel. Some items shared, no action on any. Board inquires if a scholarship can be offered yearly from this Board. Further investigation to be done.
6. Office Building and Area: Multiple squirrels have been relocated. Nothing else to address.
7. General Manager’s report: Written report given to Directors prior to meeting. Carol is not available for regularly scheduled June meeting of the 27th. Board agrees that June 28, 2023 at 6pm will work for everyone.
8. Directors’ Reports (roundtable): Roundtable discussion held by Board. Director Roeder-German is following up with potential grand writers for future projects. Also, concern expressed over the street venders selling food items near the H Street parking lot driveway. Customers for these venders are parking in unsafe manner and places. Further research necessary and modified fencing/projects possible. Carol will get some park sign information together.
9. Executive Session: Not needed.
10. Budget Review: Held by Board and agreement reached. Budget and resolution to be finalized at next meeting.
Motion by Director Craig for Adjournment at 7:46 p.m., second by Director Stradling, unanimously approved.
Next Regular Meeting: Wednesday, June 28, 2023, at 6:00 p.m.

Submitted by

Carol Mauk,
General Manager/Secretary/Clerk 

Office Closed

 

The office will be closed for business June 22, 2023

 and June 27, 2023 and will re-open on 

June 28, 2023

April 25, 2023 Meeting

Approved May 23, 2023

REGULAR MEETING MINUTES

Tuesday, April 25, 2023

6:00 p.m.

1. Meeting called to order at 6:05 by President Schendel. Director Low leads Pledge of Allegiance.

2. Directors/Guests present: Low, Stradling, Roeder-German and Rebecca Craig all present. No guests present.

3. Approval/consent items: Minutes of 3/28/2023 and print out of bills/issued checks. Motion by Director Stradling to approve with a second by Director Low. Motion carried/items approved, no discussion/opposition.

4. Parks: Ms. Ellis is not present. She is on extended leave. Board informed that Lucas Crank is covering her duties. Reports on both parks received 4/25/2023 and reviewed by Board. Some questions, Carol will contact Mr. Crank for clarification.

a. Barstow Heights Park— report says some vandalism and BBQ’s need addressed. Board notes outside perimeter needs weeds removed and area cleaned up (City takes care of inside of park). Reyes Landscaping is contacted for bid, will provide on 4/26. Director Low moves to hire crew for one time clean up for a total up to $600 for both parks, Director Craig seconds motion. Motion carried/approved, no discussion/opposition. Director Low indicates that dumpster needs moved and turned around as wind continues to blow the lid open and birds are making a mess with the trash. Also, additional pick-ups are discussed. Carol will contact Burrtec.

b. Venner Park— report notes problems with vandalism, restrooms and BBQs need addressed. Raised sidewalks are also noted.

5. Correspondence: Reviewed by President Schendel. No items to address.

6. Office Building and Area: Multiple squirrels have been relocated. Nothing else to address.

7. General Manager’s report: Written report given to Directors prior to meeting. Carol indicates a new computer is needed due to lagging and age of system. Carol will check on some systems. President Schendel notes that Ken Colbly may be able to help with computer and will bid on camera replacements for the surveillance system. Other grant writers will be sought for help with future efforts.

8. Directors’ Reports (roundtable): Offered only by Director Roeder-German. Suggests possible name for future park, “Tommy Craig Hiking Trails” on corner of H Street and Linda Vista. Also, proposes new equipment for the H Street Park with a fantasy theme. President Schendel shares that the water leak on Windy Pass and M Street is still an issue. Director Stradling shares that a town hall meeting will take place on 4/26 regarding the new BNSF development if anyone is interested in attending. No other reports offered.

9. Executive Session: Not needed.

Adjournment at 7:09 p.m.

Next Regular Meeting: Tuesday, May 23, 2023, at 6:00 p.m.

Submitted by

Carol Mauk,

General Manager/Secretary/Clerk

ite a comment…

 

Agenda for May 23, 2023 Board Meeting

Agenda for May 23, 2023 Meeting

Regular Meeting Agenda
Tuesday, May 23, 2023 - 6:00 p.m.
Meeting Facilitator: President Schendel
Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig
1. Call to order and Flag Salute
2. Roll call/Acknowledgment of guests/public comments/questions
3. Approval/Consent Items
    Minutes of April 25, 2023
    Financial/reconciliation report
    Financial Transaction print-out
4. Parks (inspection reports)
    a. Barstow Heights
    b. Venner
5. Correspondence
6. Office Building and Area
7. General Manager’s Report
8. Directors’ Reports (roundtable)
9. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1
10. Budget Review

Next Meeting Date: June 28, 2023
(I will be taking my son to the airport on 6/27)

Minutes of March 28, 2023 (Approved 4/25/2023)

APPROVED APRIL 25, 2023

REGULAR MEETING MINUTES
Tuesday, March 28, 2023
6:00 p.m.

1. Meeting called to order at 6:02 by President Schendel who leads Pledge of Allegiance.

2. Directors/Guests present: Low, Stradling, Roeder-German and Rebecca Craig (present by phone while enroute to meeting). No guests present.

3. Approval/consent items: Minutes of 2/28/2023 and print out of bills/issued checks. Motion by Director Stradling to approve with a second by Director Roeder-German. Motion carried/items approved with no discussion/opposition.

4. Parks
Ms. Ellis is not present, no reports available. Playground audits on both parks done by Dynacon on 3/3/2023 made available to Board for prior review.
    a. Barstow Heights Park— some squirrels have been re-located. New park signs discussed by Board. Board will bring back ideas to next meeting. Board discusses hiring grant writer for next meeting and possibly to write/apply for new grants. Motion by Director Roeder-German, second by Director Low. Motion carried/no opposition. Carol will contact company. Board recommends audit be sent to City for review of repairs needed.
    b. Venner Park— Audit indicates equipment needs replaced. Prior to this meeting arrangements were made with Pacific Play to revise plan of new equipment being installed at H Street Park and instead, move it to Venner. Equipment will arrive next week with installation to take place shortly after. Carol will further look into prior grant approval from OGALS being transferred to Venner park.

5. Correspondence: Reviewed by President Schendel. Power outage to take place on 4/7/2023 that will affect H Street. Letter received from SBCo Auditor indicating tax-defaulted properties going up for auction. No further items to address.

6. Office Building and Area: Nothing to address.

7. General Manager’s report: Written report given to Directors prior to meeting. Nothing to add. Based on report, motion made by Director Roeder-German to pay regular bills with online banking, second by Director Craig, motion carried, no opposition/discussion. Carol will check on getting this started.

8. Directors’ Reports (roundtable): Offered only by Director Craig with suggestions for park name on the corner of H Street and Linda Vista when time presents. President Schendel shares that the hole was patched that caused the water leak on Windy Pass. Director Stradling talks about future plans for the park on the hilltop of H Street, courts, dog park, walking paths. Things that will keep some of the natural terrain.

9. Executive Session: Not needed.
Adjournment at 7:07 p.m.
Next Regular Meeting: Tuesday, April 25, 2023, at 6:00 p.m.

Submitted by

Carol Mauk,
General Manager/Secretary/Clerk 

Agenda for April 25, 2023 Meeting

Regular Meeting Agenda

Tuesday, April 25, 2023 - 6:00 p.m.

Meeting Facilitator: President Schendel

Directors: G. Low, R. Stradling, B. Roeder-German, R. Craig

1. Call to order and Flag Salute

2. Roll call/Acknowledgment of guests/public comments/questions

3. Approval/Consent Items

Minutes of March 28, 2023

Financial Transaction print-out

4. Parks (inspection reports)

    a. Barstow Heights

    b. Venner

5. Correspondence

6. Office Building and Area

7. General Manager’s Report

8. Directors’ Reports (roundtable)

9. Executive Session – Litigation GC54956.99(A) and Personnel GC54957.1

Next Meeting Date: May 23, 2023